Marldon Village Hall Couneil
Treasurers report AGM 2024
Accounts for 2023 to be circulated
Bookings
• Hall bookings have gone well over the last year and we
are slowly attempting to move to an electronic booking
system. This will incur a cost of £250 a year but will
make the process more streamlined and the booking
calendar will be able to be viewed live online.
Stepped fees for Preschool, girl guiding groups have been
implemented and will continue at the agreed rate until
they are in line with general regular village organisation
16" July 2024
The hall continues to be well used by village, regular and
occasional bookings. At present. we have 26 r¢gular
biroups using the hall. of these 18 are village
organisations who receive a subsidised rental rate. The
other 7 are regular private groups who pay a slighily
highcr rate. These regular bookings provide a varied and
important range of opportunities and services for
villagers of al l ages to take advantage of. They range
from groups for young people including prcschool and
toddler gTOUPS, Guides. brownies and rainbows and
youth club. social and interest groups for older members
of the village such as Military modelling whist and Wl.
Creative types can join in with Art club, have a g)0 at
Mosaic, tread the boards ivith Panto, learn F)jembe
drumming or thc organ. or sing their hearts out ai the
Community choir. Exercise cl&%ses range from yoga and
Tai chi to pilates and Zumba whilst others can take a
more green fingered approach ai Gardening club or the
compost group or discover morc about the local history
of the village. Isi Marldon , cubs and scouts are
intending to start using the hall in January 2023 whilst
their hall is out of action.
On top of this we had 74 occasional private bookings. for
a rangye of parties, celebrations, dances. discos and
meetings. These bookings pay a slightly higher hourly
rate.
All of the prices for the hall can be found on our website
and the accounts are presented at the AGM each year as
wcll &s lodged with the Charity commission.
Staffing
The cleaner continues to come in twice a week with an

option to cover extra hours for larger bookings at an
agreed cleaning rate.
. Deborah Capel continues as the bookings secretary, and
this has made it much easier to liaise with the treasurers
and keep track of fees / invoicing.
The caretaker role was still vacant during all of 2023. The
officers have been covering this role jointly. We would
bc interested to hear of any volunteers who could assist
with some of the locking and checking after groups have
been in. A WhatsApp group has been set up by the chair.
Minimum wage increases have been applied to staff
employed by the VHC.
Hall maintenance costs
2023 was a fairly expensive year as many safety checks
needed to be updated. We also undertook some works to
improve storage for users. We also had a few issues with
equipment needing replacing or repairing. The boiler was not
working for mosi of Dccember and we had many visitors from
3 different engineers. Amazingly we managed to get most of
the electronics of the boiler replaced on a fixed Worcester call
out rate, saving us a lot of money.
Cyeneral hall repairs (e.g. outdoor area, lighting.
toil¢t5)
£412
5-yearly EICR and recommended works
£1128
Oven repairs and subsequeni rcplacement
Boiler repairs (local and main Worcester
scrviceman)
£432
Refurbishment to storage room and changing room
£750
Plumbingy replacement and repairs
Fire extinguisher replacement and checks
Accounts
Please refer to the accounts circulated.
As expected Utility costs rose this current year, rsing
from £4409 in 2022 to £5648. Water costs fell as we had
suffered from a leak in ?022.
We have had to carry out some repaiis as detailed above
and expect more over the ncxt few years.
We raised the fees for occasional private users lo further
increase income. This doesn't seem to have had an
impact on use and the hall still seems to be priced
cornpetitivcly.
Apple Pie Fair procceds are aimed to provide extra
funding for hall improvements and facilities. You will
notice that during the last year, Apple Pie Fair profits
re than the
£1482
£527
£?30

excess income for the year. So while this is an
improvement. We need to make sure that hall fees cover
more of thcse costs and the APF profits are then able to
be used for the purpose they are raised for. We cannot
rely on APF profits to be this good each year and should
not be necessary to cover general Hall costs.
We investigated alternative WiFi provision in conjunction
with the pieschool and have got a new contract due io
start January 2024 which will be £30 a month between us
instead of £87 each.
Staff costs are reported lower than actual spend as we had
a delay in getting the account set up with HMRC. The
bookings secretary cost for ?0?3 weie all paid in 2 lump
sums in 2024.
RecommendAtions
In order to ease the move to an electronic hall booking
system, we recommend implementing a single fee for
regular village users regardless of time of day This will
be the only rise in fees this year for village groups.
We recommend raising the regular users fees by 50p per
hour. Occasional users fees were increased significantly
last year so we recommend they remain static.
Due to historical arrangements, the guiding groups paid a
reduced fee. This is not in line with other users ofthe
hall and we now recommend that this agreement is
temiinated and the guiding groups are charged the same
as other village users.
Preschool is our largest single booking and we will
continue to support them to managc their increase in
chargLs from the historical agreement.
We will have to review how this alyects our accounts for
the next financial year.
We will continue to set a different rate for regular and
occ&sional uscrs, as well as village organisations and
private bookings.
As before, external private booking fees will subsidise
fees for village organisations.
Occasional private bookings
Room
CuTr¢ni f41￿ ttT ]M)ur
Main hall
L?0
Comrnunity roo
£15
CommiitCE Toom
£12
E.i¥lusiv¢ use of w'hole hall £40
()ther ¢haTg¢5
I i()j¢clor and 3CTeen
£25
Cleanin8 fee (for lar￿£ paniesl £35

Regular private bookings
R￿M
Main hall
Lurrtnl late ￿ knLtrNew r&e Fxrhour
£10.50
£7.iO
£6.50
Committee roo
h¢r ¢har8e8
ProjectQT ènd scrten
NIA
Cle&Ln]ng fee Ilor lar8e partiey)NIA
£7
Regular Village Organisation bookings
Room
Before
6pm
Aft￿ 6w All users
Pre*hool I Preschool
Curr¢ni rd￿ New rnte w agreed
Current IK)ur IK)UT
hIS￿)n¢￿t New r•te
hildren s hvur
Broups
C￿￿¢￿1 ralc
hour
Maln hall
£7.50
£7.50
£4.75
£5(
(OTr￿Unity £4.30
roo
£4.80
£4.80
£3.05
Lonuniltee
rty)m
£3.50
£3.70
£3.55
Marldon Village Hall
Treasurer
Nicky Bailey
Vice Treasurer
Stephanie Webb
Date
26.6.24

Marfdon Vlllap Hall
Incomo and Expondltur• Account
For th• Y•ar Endod 31st Docomb•r 2023
2022
2023
Internst
13269
Letti￿8
Appl8 Pi8 Falr (Net)
23431
8109
8578
Insurar
285
M18cAlaneou8
385
Covid Grant8
24330
32374
EXPEND
2152
Wai8r Rates
995
2510
1899
Electrldty
2008
2385
In8urarKe
2576
732
Caretsker
200
4384
4758
1784
Cl8anir¥J & waste d18￿981
Booklrys Secretary
Malntenance
2152
1150
314
2620
557
Repairs
1595
879
Intemet
1077
1731
Mi8cellaneous
817
Excess of Inco￿ Over Expendlture
7798
24330
32374

Marldon Vlllwa Hall
Balance Shwt as at 31st Docomber 2023
Consolklatsd F(ttKI as at 1 st Januay 2023
78701
Plus Excess of In¢xJme over expwxllture
7835
86536
Equlpment
606
N8tbnal We8tmSnster Bank
Bu8in888 ReseNe
12
New Vlllag8 H8U
L888
164445
Grants and Donatknns
1245
39855
88536
I have prepared the Irhxjme and Expendlture Accounts
from the books and recelpts produced to me by the
Treasurer, and in my opinion the accounts are correct
and the Balance Sheet strn the true finandal
posftion a8 at 31 st D￿ember 2023
J (Jyen MAAT AATQB