## Marldon Village Hall annual general meeting ## 22[nd] June 2021 ## Treasurers Report for year ending 31[st] December 2020 ## Closing balance £34368.25 2020 has been an exceptionally unusual year for the finances of the Village Hall. We started the year with our accounts in a very poor state. We had less than £10,000 in the accounts due to the payment in 2019 of the initial work, to Robin Hood associates in stabilising the cliff behind the building. In January we received £9164 as the repayments of our expenditure to Robin Hood’s company this was kindly returned from the Parish Council who had accepted that the work was their liability. The first 2 1/2 months of the year proceeded in a fairly normal manner with approximately 90% occupancy of our facility. Then in mid-March the Village Hall had to close down due to the Covid pandemic. All activity ceased from then effectively until now. All income streams were exhausted and we ended up refunding quite a few deposits. Although the Village Hall remained completely out of use until September of 2020 there are still, albeit lower than normal, standard running costs of the building. This including the standing charges for electricity gas and water which as they are all business rated the standing charge is a significant part of each of these amenities. This with the cost of the annual insurance the PRS license and the broadcasting license meant that there was an ongoing spend of more than £1000 per month Whether or not there was any income stream. As we are rated as a business (charity) we were eligible to apply to South Hams district Council for some of the Covid grants. I have as treasurer applied for these grants successfully and in the year ending the 31st of December 2020, we received £11,334 in total. The Apple pie Fair had to be cancelled as at the time it would have been run we were under guide lines of no more than 6 meeting outside from 2 households!! and as you will see there was a net earnings of £2771 to the village hall funds the previous year. In September following the governments guidelines education was to recommence irrespective of other aspects of the shutdown, in compliance with this the preschool and 11+ teaching has been running in the hall since the beginning of September. This has resulted in a lettings income for the year including the first 2 1/2 months normal trading only being £7738 this as opposed to the previous year of £23,619 as you can see without the grants we would have remains in a dire financial position. It was decided that as we had received grants from local government, we should maintain the pay of our four employees at their basic level thought the pandemic for the year 2020 As it is we ended the year with a balance in the account of £34,368. This has meant that with the COVID grants we are in as strong financial position as we have ever been. Into the future. 2021 there are Two capital investments that are now becoming desperate. Chairs. Main hall flooring. Dr Ray Harrison, Treasurer, Maldon Village Hall council. Marldon Willage Hall Income and Expenditure Account For the Year Ended 31st December 2020 2019 INCOME 2020 Intere 23619 Leth'ngs 7738 2771 Apple Pie Fair (Net) Insurance 2855 Miscellaneous 9214 Covid Grants 11334 3079 Excess of EXp￿ditUre Over Income 32324 28286 1343 Water Rates 881 2179 Gas 2393 2308 1586 1987 Insurance 1964 759 378 6839 Cl￿ner 2404 1561 CleaniTrJ & waste disposal 1355 1206 B¢)okings Se• 1638 Maintenan 731 10726 Repairs 1449 Petty Cash 1778 Miscellaneous 1907 Ex¢xs of Ifi￿me Over Expenditure 12579 32324 28286 Marldon Willage Hall Balance Sheet as at 31st December 2020 Consolidated Fund as at 1st January 2019 62107 Plus Excess of Income over Expenditure 12579 74686 Equipment 606 National Westminster Bank 34213 Business Reserve 12 New Village Hall Less Grants ar￿ Donations 124590 39855 74686 I have prepared the Income and ExKWKliture ACx￿unts from the books and receipts woduced to me by the Treasurer, and in my opinion the accounts are CA)rrect and the Balance Sheet shows tho tnje financial P￿tion as at 31st December 2020 J Owen M4AT AATQB