## Liverton Village Hall Trustee Annual Report and Accounts to 31[st] March 2025
Chair: Mar@n Reeve Treasurer: Chris@na England Submission: 25 November 2025
## **Charity primary details:**
Charity Name: Liverton Village Hall (LVH) Registra@on Number: 300871 Address: Ley Close, Liverton TQ12 6HW
Trustee/CommiPee Names:
- Mar@n Reeve – Chair
- Jane Francis – Vice Chair
- Chris@na England - Treasurer
- CharloPe Reeve - Secretary
- Moira AyleP – Bookings Clerk
- Simon Chew – CommiPee Member
- Luke Turner – CommiPee Member
The Custodian / Trustee is Ilsington Parish Council.
The governing document for Liverton Village Hall is: a Declara@on of Trust dated 23 March 1953
## **The Purpose of the Charity**
The purpose of the Charity and its Committee is to work for the public benefit by providing a venue that brings the village / local residents together for events and activities involving people of all ages, abilities and backgrounds - fostering a community spirit by helping everyone stay connected, thereby enhancing the health and wellbeing of the community.
## **Structure and details of how the charity is managed, including how it recruits trustees**
The Charity is run by the Committee represented by the seven individuals above. Members of Committee are responsible for a range of strategic and tactical activities including managing the finances of the hall, business planning, health and safety, event management, marketing and fundraising.
Many activities are carried out on a day-to-day basis by individual members of the Committee in order to ensure the efficient, professional running of the hall. Details of the Committee and Minutes of Committee meetings, as well as other activities, can be found on the LVH website and Facebook page.
The Committee holds regular meetings, every quarter, plus an Annual General Meeting.
The Committee Members are recruited from the local community by word of mouth, through community engagement meetings, social media and the Annual General Meeting.
## **Aims and objec>ves**
The Committee’s aim is to provide a first-class facility that caters for a wide range of activities including birthday parties; school/craft/history groups; dance/yoga/pilates classes; educational and training workshops and much more. The objective is to ensure the hall continues to be the centre of village life and run for the public benefit.
## **Achievements and performance, including repor>ng on its public beneft**
first-class community venue for local residents/groups include:
1. running the village hall on a day-to-day basis: during this period the Committee has overseen significant works to maintain, repair, enhance the building and its grounds
2. ensuring appropriate checks/controls: new health, safety, risk and compliance policies have been put in place to protect and support users of the hall and its amenities
3. managing the financial position of the hall: in a challenging economic climate we have continued to drive efficiency, reduce costs and improve year-on-year financial results*
4. minimising our carbon footprint: reducing our environmental impact by generating and storing our own green energy to benefit the hall and the planet
5. working in alignment with the others: collaborating with local partners to promote events and activities that bring value and enjoyment to the community
*In terms of major financial achievements, the installation of additional solar panels and a battery storage system has reduced the hall electricity demand from the grid significantly. We have also replaced old storage heaters with a more efficient air-to-air heating system. We are waiting until the end of our first year with solar panels and batteries, but are hoping that the credit we have built up selling excess electricity back to the grid will pay for our electricity usage over and above that generated by solar energy. We will be able to report on this more accurately in next year’s report.
## **Financial review**
Total income over the year: £39,219.68. Total expenditure over the year: £46,715.64
## **Breakdown of the total Income over the year:**
|Hall Rentals|£10,677.50|
|---|---|
|Electricitymeters|£440.00|
|Fund raising|£2,071.10|
|Account Interest|£169.56|
|Grants(see note 1)|£25,861.52|
|**TOTAL**|£39,219.68|
## **Breakdown of the total Expenditure over the year, £:**
|Cleaning|£1,531.25|
|---|---|
|Electricity (see note 2)|£2,040.04|
|Water|£421.35|
|Maintenance(see note 3)|£38,365.00|
|Items for Hall,Plants,Pots & Baskets|£416.80|
|Gardening& hedge maintenance|£473.75|
|Insurance|£684.92|
|Window cleaning|£150.00|
|Defbrillator baPeries &pads|£406.80|
|Fire inspec@on/PAT/EIC Tes@ng|£626.47|
|Devon Communi@es Together Membership|£50.00|
|Parish Magazine Advert|£60.00|
|CommunityEvent Expenses|£489.26|
|**TOTAL**|£45,715.64|
## Reserves held at Lloyds Bank as at 31[st] March 2025: £32,650.69
(Current Account: £17,281.03; Savings Account £15,369.66)
## Notes:
1 Grants received from Teignbridge District Council for total of £22,410; 25% Grant received from ACRE (£3,251.52) towards replacing the roof. A donaQon of £200 was made by Ilsington Parish Council to fund the Community Christmas Event.
3 Includes payments for replacement double-glazed doors, replacement roof, installaQon of solar panels and ba[eries, installaQon of air-toair heaQng system
of the village hall, which resulted in an annual deficit of £6,495.96. As the hall commiPee had built up a decent reserve from previous years, it was decided that it was right to invest now to reducing ongoing maintenance and hea@ng/electricity costs.
## _**Liverton Village Hall: Income and Expense Account for Year Ending 31st March 2025**_
|**_Liverton Village Hall: Income and Expense Account for Year Ending 31st March 2025_**|**_Liverton Village Hall: Income and Expense Account for Year Ending 31st March 2025_**|
|---|---|
|**2025**
**2024**
**2023**
**2022**
**2021**||
|**Income:**||
|Hall Rentals
£10,677.50
£12,230.96
£12,705.00
£9,844.50
£2,489.88
Social events
£2,071.10
£1,783.43
Electric Meters
£440.00
£483.00
£220.00
£197.00
£35.00
Wayleave
£3.72
£3.72
Film Income
£61.00
£324.50
£94.00
Bank Interest
£169.56
£160.16
£28.50
£1.50
£2.66
Grant income
£25,861.52
£9,984.00 National Lottery
£10,000.00
TDC, ACRE & IPC
£169.25||
|**£39,219.68**
**£24,706.27**
**£13,278.00**
**£10,140.72**|**£12,696.79**|
|||
|**Expenditure:**||
|Cleaning
£1,531.25
£1,562.50
£1,600.00
£1,300.00
£700.00
Electricity
£2,040.04
£3,216.30
£3,847.72
£2,273.15
£1,338.41
Water
£421.35
£432.17
£460.63
£229.13
£222.81
Insurance
£684.92
£667.48
£619.67
£577.92
£600.69
Maintenance + Gardening Services
£16,428.75
£8,070.09
£2,580.22
£777.50
£2,735.40
Grant aided projects
£22,410.00
Web site hosting & License
£9.54
£60.35
£8.34
£8.34
Social events (Quiz x 2, Christmas Event)
£489.26
£630.73
£360.82
£230.72
£198.34
Window Cleaning
£150.00
£170.00
£130.00
£125.00
£65.00
Cleaning materials (now under Items for hall)
£23.96
£259.80
£196.53
Printing expenses
Parish magazine advert
£60.00
£60.00
£55.00
£55.00
£55.00
Items for hall
£247.90
£431.99
£92.28
£67.55
£185.97
Devon Communities Together Membership
£50.00
£50.00
£50.00
TEN: Alcohol licence
£21.00
Fire testing/ PAT testing/ EIC Testing
£626.47
£57.75
£106.33
£81.76
Flat roof inspection
Stationery
£74.99
Plants & Pots
£168.90
£54.00
£219.01
£430.96
Sign for Hall Entrance
£98.40
Piano tuning
Payment to ViA (Son Yambu)
Film Costs
£636.17
£356.69
£37.97
Donation to Charity
£169.25
Defibrilator
£406.80
£30.00
£2,482.40
Covid cleaning materials/ items
£82.10
Retirement/thank you gifts
£116.99
£57.00
Stage lighting/fairy + xmas lights
FlagWorkshop||
|**£45,715.64**
**£15,606.94**
**£10,959.15**
**£6,803.52**
**£9,135.21**||
|||
|**Income minus Expenditure**
**-£6,495.96**
**£9,099.33**
**£2,318.85**
**£3,337.20**
**3,561.58**
**£**||
|**_Bank Balances at 31 March 2025_**
Current account
**£17,281.03**
Savings Account
**£15,369.66**
**TOTAL**
**£32,650.69**||
Independent Examiner's Report
Liverton Village Hall (Charity Number:_3CK)871)
Report for the year ended: 31st March 2025
Independent Examiner's Report to the Trustees of Liverton
Village Hall
I report to the trustees on my examination of the accounts of Liverton Village Hall for the
year ended 31st March 2025
Responsibilities and basis of report
As the charitvs trustees, you are responsible for the preparation of the accounts. You
consider that an audit is not required tor this year under section 144(2) of the Charities Act
2011 and that an independent examination is needed.
It is my responsibility to:
examine the accounting records kept by the charity under section 145(5)(b) of the
Act;
compare the accounts with those records.
and make a report to the trustees under section 145(5)(a) of the Act.
I have carried out my examination in accordance with the Charity Commission's Directions
and guidance (CC32). An independent examination includes a review of the accounting
records, a comparison of the accounts with those records, and consideration of any unusual
items or disclosures. It does not provide the level of assurance that an audit would.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
l. which gives me reasonable cause to believe that, in any material respect, the
requirements:
to keep accounting records in accordance with section 130 of the Charities
Act 2011, and
to prepare accounts which accord with the accounting records and comply
with the accounting requirements of the Act,
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Examiner's Details
Name:
VIKQIMIA
M-l¥trJ F-Y
Professional designation (if any):
Relevant qualification or experience:
Address:
aNJ
ooILILGE
&Fr
Signature:
Date:
Notes for the Independent Examiner
If you need to report any issues of material significance, they must be set out clearly
in the statement above.
If the charity prepares Receipts & Payments accounts, use the relevant Charity
Commission wording.
If the charity prepares Accruals accounts (SORP~compliant), ensure disclosures such
as related-party transactions are considered.
This template follows the Charity Commission's required structure and wording for
independent examination reports under CC32.