Ilsington Village Hall ## Trustee Annual Report 2025 Chair: Penelope Biggs Treasurer: Julia Blundell Submission: 15 July 2026 ## **Your charity’s name, registration number, address, trustee names)** Charity Name: Ilsington Village Hall (IVH) Registration Number: 300870 Address: Ilsington, Newton Abbot, Devon, TQ13 9RG Trustee/Committee Names: - Penelope Biggs, Chairman - Sarah Jayne Warner, Treasurer - Rose Underhill, Company Secretary - Sylvaine Lacrossse – Booking Clerk - Chris Sheldon, Hall Manager - Mark Parsons, Hall Site Manager - James Luxton – IT Manager - Lisa Tandy – Marketing Manager - Catriona Pinnington, Committee Member - Jeremy Sackett – Table Tennis Representative - Jane Turner – Village Shop Representative - Merv Wills – Parish Council Representative - Charlotte Reeve – Parish Council Representative The Custodian / Trustee is Ilsington Parish Council. The governing document for Ilsington Village Hall is: a Declaration of Trust dated 30[th] June 1961 ## **The charities structure/details of how it is managed, how it recruits trustees** The Charity is run by the Committee represented by the 13 individuals above, 10 are Trustees plus 2 representatives from the Parish Council and 1 representative from the Village Shop. - Members of Committee are responsible for a range of strategic and tactical activities including managing the finances of the hall, business planning, health and safety, event management, marketing and fundraising. - Many activities are carried out on a day-to-day basis by individual members of the Committee in order to ensure the efficient, professional running of the hall. Details of the Committee and minutes of Committee meetings, as well as other activities, can be found on the hall’s website and Facebook page. - The Committee holds regular meetings, every 3-4 months, plus an Annual General Meeting. - Trustees are recruited from the local community by word of mouth, through community engagement meetings, social media and the Annual General Meeting. ## **The charities activities and objectives in the year** The purpose of the charity is to work for the public benefit by providing a venue that brings the village / local residents together for events and activities involving people of all ages, abilities and backgrounds - fostering a community spirit by helping everyone stay connected, thereby enhancing the health and wellbeing of the community. The Charities aim with it’s activities and objectives is to provide a firstclass facility that caters for a wide range of activities including birthday parties; wedding celebrations; school/ craft/ history groups; local and national sports events; yoga/pilates classes; table tennis; educational and training workshops and much more. The objective is to ensure the hall continues to be the centre of village life and run for the public benefit. The Committee is also responsible for supporting opportunities for the village shop. ## **The charities achievements/performance, including reporting on its public beneft** The Committee has a diverse range of responsibilities including: - Running the village hall on a day-to-day basis for the benefit of the public/the local community: during this period the Committee has continued to undertake works to maintain, repair and enhance the building and its grounds - Ensuring appropriate checks and controls: reviewing health, safety, risk and compliance policies to help protect and support users of the hall and its amenities - Managing the financial position of the hall: in an ongoing challenging economic climate we continue to drive efficiency, reduce costs and improve overall year-on-year financial results - Minimising our carbon footprint: reducing our environmental impact by generating and storing our own green energy to benefit the hall and the village shop/community - Working in alignment with others: collaborating with the Shop and other local partners to promote events that bring value, enjoyment and public benefit to the community ## **A fnancial review including any debts and details of your reserves policy (if applicable)** Total income over the year: £27680. Total expenditure over the year: £12412 ## **Breakdown of the total Income over the year, £27680:** ||Rents|£14190| |---|---|---| ||Electricity Meters|£348| ||Donations, Gifts and Fund Raising|2544| ||Shop Invoices|£4285| ||FIT Payments|£1196| ||Airband Donation|£120| ||Deposit Account Interest|£298| ||Refunds|£716|  Grants £3500  SEG £483 ## **Breakdown of the total Expenditure over the year, £12412:** ||Water|£676| |---|---|---| ||Cleaning/Gardening|£1572| ||Electricity|£3004| ||Insurance|£1587| ||Licences & Afiliations|£479| ||Stationary & Postage|£290| ||Repairs and Improvements|£3602| ||Defbrillator|£150| ||Accountancy|£36| ||Event Costs & Marketing|£558| ||New Items Purchased|£458| ## **Details of any funds held as a custodian trustee** Reserves held at Lloyds Bank, Totnes as at 31st December 2025: £48973 l()n N, jll&lUC. H li I I )<'ii(liliire AIL(iiint 'c)r thL' It',qr i'n(IL"II _II l)L'LenibL'r 21124 nii)nii' 21)24 14.190 14,945 [.' leL II'IL ilv InLier% l)()nalion%. L)ill.% & tund rai%ing %li(Ip lJii()iLL% 31)6 3,454 i,15" 1.509 A ii'b:IllLI Doiiali()11 L)L'P()%il aLL()Lini iniL'I'L%l Ililunds Qjl'ant i ?{) 298 716 -3.5111) 317 1.827 ,%L-:G 66,015 Oi'i'rhL'a(I 676 1.57? 3.004 1,587 479 79{) 570 4,512 C lean ing)/Liai'dL lliTig LleLII-iLilv I n%LII'¢illLL I_iLLnic'% & 'il-lili¢iliiiii 1.523 510 188 41,768 1,943 IILPilil'% &. ii?IPl-UW LllILlIt Misccllani"l)US AcLoLllltanLN' F.venl ('()%[.% & M'irkeling NeY¥ ilLIII8 PLirLliased 36 558 458 819 119 57.6()5 ".'1" siiiipi.lj IlJlanii, 4ilic.el .11 Deceinber 2025 C'urrent A%.sets DLbi()rs B