2024-12-31-accounts

Ilsington Village Hall

Trustee Annual Report and Accounts 2024

Chair: Penelope Biggs Treasurer: Sarah Jayne Warner Submission: 30 September 2025

Charity primary details:

Charity Name: Ilsington Village Hall (IVH) Registration Number: 300870 Address: Ilsington, Newton Abbot, Devon, TQ13 9RG

Trustee/Committee Names:

• Penelope Biggs, Chairman

• Sarah Jayne Warner, Treasurer

• Rose Underhill, Company Secretary

• Chris Sheldon, Hall Manager

• Mark Parsons, Hall Site Manager

• James Luxton – IT Manager

• Lisa Tandy – Marketing Manager

• Catriona Pinnington, Committee Member

• Jeremy Sackett – Table Tennis Representative

• Jane Turner – Village Shop Representative

• Merv Wills – Parish Council Representative

• Charlotte Reeve – Parish Council Representative

The Custodian / Trustee is Ilsington Parish Council.

The governing document for Ilsington Village Hall is: a Declaration of Trust dated 30[th] June 1961

The purpose of the charity

The purpose of the charity and its Committee is to work for the public benefit by providing a venue that brings the village / local residents together for events and activities involving people of all ages, abilities and backgrounds - fostering a community spirit by helping everyone stay connected, thereby enhancing the health and wellbeing of the community.

Structure and details of how the charity is managed, including how it recruits trustees

The Charity is run by the Committee represented by the 12 individuals above, 9 are Trustees plus 2 representatives from the Parish Council and a representative from the Village Shop.

Members of Committee are responsible for a range of strategic and tactical activities including managing the finances of the hall, business planning, health and safety, event management, marketing and fundraising.

Many activities are carried out on a day-to-day basis by individual members of the Committee in order to ensure the efficient, professional running of the hall. Details of the Committee and minutes of Committee meetings, as well as other activities, can be found on the IVH website and Facebook page.

The Committee holds regular meetings, usually every 2-3 months, plus an Annual General Meeting.

Trustees are recruited from the local community by word of mouth, through community engagement meetings, social media and the Annual General Meeting.

Aims and objectves

The Committee’s aim is to provide a first-class facility that caters for a wide range of activities including birthday parties; wedding celebrations; school/craft/history groups; local and national sports events; yoga/pilates classes; table tennis; educational and training workshops and much more. The objective is to ensure the hall continues to be the centre of village life and run for the public benefit.

The Committee is also responsible for supporting opportunities for the village shop.

Achievements and performance, including reportng on its public beneft

Our achievements over the period - all of which have a direct public benefit by providing a first-class community venue for local residents/groups include:

1. running the village hall on a day-to-day basis: during this period the Commitee has overseen signifcant works to maintain, repair, enhance the building and its grounds

2. ensuring appropriate checks/controls: new health, safety, risk and compliance policies have been put in place to protect and support users of the hall and its amenites

3. managing the financial position of the hall: in a challenging economic climate we have contnued to drive efciency, reduce costs and improve year-on-year fnancial results*

4. minimising our carbon footprint: reducing our environmental impact by generatng and storing our own green energy to beneft the hall, the village shop and the planet

5. working in alignment with the others: collaborating with local partners to promote events and activities that bring value and enjoyment to the community

*In terms of major financial achievements, the installation of additional solar panels and a battery storage system has reduced the hall electricity demand from the grid by 63% and reduced the cost to the hall and village shop by £6100 over the period

Financial review

Total income over the year: £66015. Total expenditure over the year: £57665

Breakdown of the total Income over the year, £66015:

	Rents	£14945
	Electricity meters	£306
	Donatons, gifs and fund raising	£3454
	Ilsington Village Shop	£5152
	FIT/SEG Payments	£1509
	Airband Donaton	£120
	Account Interest	£317
	Refunds	£1827
	Grants*	£38385

Breakdown of the total Expenditure over the year, £57665:

	Water	£570
	Cleaning/Gardening	£4512
	Electricity	£5662
	Insurance	£1523
	Licences & Afliatons	£510
	Statonary & Postage	£188
	Repairs and Improvements**	£41768
	Miscellaneous	£1943
	Accountancy	£51
	Event Costs & Marketng	£819
	New Items Purchased	£119

Reserves held at Lloyds Bank, Totnes as at 31[st] December 2024: £33705

*Large grants received for £36655 for the installation of solar panels and battery storage system

**Large expenditure for £35881 for the installation of solar panels and battery storage system