## Ilsington Village Hall 

## Annual Trustee Report 2022 

Chair: Penelope Biggs Treasurer: Sarah Jayne Warner Registered Charity no: 300870 

27th June 2023 

## **Charity’s name, registration number, address and trustee names:** 

Charity Name: Ilsington Village Hall Registration Number: 300870 Address: Ilsington, Newton Abbot, Devon, TQ13 9RG Trustee Names: 

- Penelope Biggs, Chairman 

- Sarah Jayne Warner, Treasurer 

- Rose Underhill, Company Secretary 

- Chris Sheldon, Hall Manager 

- Mark Parsons, Hall Site Manager 

- Nicol Bush, Bookings Clerk 

- Catriona Pinnington, Funding and Grants Manager 

- James Luxton – IT Manager 

- Lisa Tandy – Marketing Manager 

- Jeremy Sackett – Table Tennis Representative 

- Jenny Prior – Parish Council Representative 

## **Structure and details of how it is managed, including how it recruits trustees** 

The Ilsington Village Hall (IVH) is run on a day-to-day basis by the 11 members of the IVH Committee, all of whom are Trustees, with the support of volunteers including a representative from the Ilsington Village Shop.  Members of IVH Committee are responsible for a range of strategic and tactical activities including business planning, health and safety, event management, marketing and fundraising. 

The Committee holds regular meetings, usually every 6-8 weeks, plus an Annual General Meeting.  Details of the Committee and minutes of Committee meetings, as well as other activities, can be found on the IVH website and Facebook page. Trustees are recruited from the local community by word of mouth, through community engagement meetings and the Annual General Meeting. 

## **Activities and objectives in the year** 

The objectives of IVH are to bring the village together for local activities involving people of all ages and abilities - fostering a community spirit by helping everyone stay connected.  The activities of IVH are also targeted at improving the health and wellbeing of the community. 

IVH activities include music events, table top sales, Young Farmers events, history exhibitions and the creation of a nature and wildlife garden. 



IVH activities are also intended to encourage and support opportunities for our local village shop.  The future strategic plan and schedule of community activities is designed to ensure IVH continues to be the centre of village life. 

## **Achievements and performance, including reporting on its public beneft** 

Our achievements - all of which have a direct public benefit - include the community events set out above. In addition, IVH provides a first-class community venue for local groups including after school clubs, cycling clubs, sports clubs, mother and toddler groups, as well as local people hiring the hall for weddings, parties and other events. 

## **Financial review** 

Total income over the year: £31,317.  Total expenditure over the year: £39,339. 

## **Breakdown of the total Income over the year, £31,317:** 

- Rents £10,392 

- Electricity meters £120  Donations, gifts and fund raising £1282  Ilsington Village Shop £5588  FIT Payments £1127  Airband Donation £120  Account Interest £21  Grants for the government – Covid £12667 

## **Breakdown of the total Expenditure over the year, £39,339:** 

||Source for Business Water||£435|
|---|---|---|---|
||Cleaning|£6205||
||Electricity|£3434||
||Insurance|£926||
||Licences & Afiations||£1239|
||Stationary & Postage||£77|
||Repairs and Improvements||£26,003|
||Miscellaneous||£759|
||Defb|£183||
||Accountancy|£33||
||New items purchased (incl covid)||£45|



During the year, the Ilsington Village Hall Charity refurbished the washroom facilities, which led to a net deficit: -£8,022.  The Balance for both savings and current accounts on the 31[st] December 2022 totalled: £48,628.  However, including money owed to the IVH that had not yet been paid (£573) and liabilities to creditors (£26,483), Net assets at 31[st] Dec 2022: £22,718.