LONGDOWN VILLAGE HALL TRUST
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST JULY 2020
LONGDOWN VILLAGE HALL TRUST
YEAR ENDED 31ST JULY 2020
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees’ Annual Report | 2-3 |
| Independent Examiner’s Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Accounts | 7 |
LONGDOWN VILLAGE HALL TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31[ST] JULY 2020
| REGISTERED CHARITY NUMBER: | 300857 |
|---|---|
| TRUSTEES: | Terry Bastyan (Chairman) |
| Margery Addicott | |
| Charles Eden | |
| Sheila Joyce | |
| Mark Lang (Treasurer) | |
| SECRETARY: | Martin Blight |
| ADDRESS: | The Old Orchard |
| Chapel Lane | |
| Longdown | |
| EXETER | |
| EX6 7SN | |
| BANKERS: | Barclays Bank PLC |
| Leicester | |
| LE87 2BB | |
| INDEPENDENT EXAMINER: | Mr M Cronin MAAT FCIE |
| Bowhill Bookkeeping Services | |
| 172 Newman Road | |
| Exeter | |
| EX4 1PQ |
1
LONGDOWN VILLAGE HALL TRUST
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31ST JULY 2020
The trustees present their report together with the financial statements of the charity for the year ended 31st July 2020. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and comply with the Charity's trust deed, applicable law and follow best accounting practice as laid out in the SORP FRS 102.
Structure, Governance and Management
Longdown Village Hall Trust is an unincorporated association, constituted by a conveyance and trust deed dated 20[th] June 1967. Trustees are appointed by a resolution passed by a two thirds majority at a meeting of the trustees.
The trustees who served during the year and up to the date the report was approved are as follows:
Terry Bastyan (Chairman) Margery Addicott Charles Eden Sheila Joyce Mark Lang (Treasurer)
Objectives of the Charity
The objectives of the charity are to provide a village hall for the local community.
Activities, Achievements and Performance
The Trustees have given due consideration to the Charity Commission’s published guidance on the Public Benefit requirement under the Charities Act 2011. They consider that the activities of the trust through the provision of the village hall for the local community meet the public benefit requirements.
The range of activities held at our village hall were broadly the same as in previous years. We have continued our ongoing programme of heating modernisation ensuring the hall is comfortable all year round. We have upgraded to the bar till system supporting the Sports & Social Club who are a major user of our facilities.
The Trustees welcomed the receipt of the Retail, Hospitality and Leisure Grant from Teignbridge District Council which will strengthen our reserves and allow us to continue operating during these uncertain times.
Financial Review
The Trust made a cash surplus in the year of £6,798 (2019 – cash surplus £ 1,918.
This is an exceptional year due to the ongoing Covid 19 pandemic. In line with government instructions, as a result of the Covid 19 pandemic the trustees closed the Village Hall in March 2020.
Total receipts increased by 33% compared to 2019. This was entirely due to the £10,000 Retail, Hospitality and Leisure grant received from Teignbridge District Council to cover loss of income as a result of the Covid 19 pandemic. Hall bookings income showed a decrease of 37% due to the hall not being able to be used from April to July 2020. The lost revenue for April to July was estimated to be £2,879.
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LONGDOWN VILLAGE HALL TRUST
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31ST JULY 2020
Financial Review (continued)
Total payments increased by 10.4% compared to 2019. The increase was due to the investment in replacement heaters, the new till system and the driveway repairs. Most other costs remained stable with a reduction in cleaners wages for the period the village hall was not able to be used.
Healthy cash fund balances are held by the trust and carried forward at 31[st] July 2020 amounting to £23,411. Liabilities at the year-end are minimal.
Reserves Policy
At the year-end unrestricted cash reserves totalled £23,411 – a strong position which assuming no exceptional expenditure on repairs and renewals, would support the hall as follows:
| Scenario | Profit/(Loss) | Solvency |
|---|---|---|
| Closed with no bookings or Social Club | £(5,900) | ~ 3.5 years |
| 50% bookings but no Social Club | £(4,200) | ~ 5.3 years |
| 50% bookings with Social Club | £ 4,900 | - |
| Open with full bookings and Social Club | £ 9,800 | - |
This report was approved by the trustees on………………….and signed on their behalf by:
Trustee………………………………………………
3
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
LONGDOWN VILLAGE HALL TRUST
I report to the trustees on my examination of the accounts of Longdown Village Hall Trust for the year ended 31[st] July 2020 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr M Cronin MAAT FCIE Bowhill Bookkeeping Services 172 Newman Road Exeter EX4 1PQ Date
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LONGDOWN VILLAGE HALL TRUST
RECEIPTS AND PAYMENTS ACCOUNT
| YEAR ENDED | 31ST JULY 2020 | |
|---|---|---|
| Unrestricted | Total | |
| Funds | Funds | |
| 2020 | 2019 | |
| Note | £ |
£ |
| RECEIPTS | ||
| Hall bookings | 6,067 | 9,746 |
| Equipment Hire | - | 30 |
| Licence fee | 4,700 | 4,700 |
| Deed of Covenant | 4,500 | 4,500 |
| Grants | 10,000 | - |
| Donations | 485 | 50 |
| Feed-in Tariff | 1,207 | 1,148 |
| Bank Interest | 13 | 11 |
| TOTAL RECEIPTS | 26,972 | 20,185 |
| PAYMENTS | ||
| Heat and Light | 2,475 | 1,751 |
| Insurance | 1,281 | 1,249 |
| Telephone | 821 | 784 |
| Repairs and Renewals | 12,144 | 9,374 |
| Administrative costs | 35 | 35 |
| Subscriptions | 130 | 130 |
| Licences | 154 | 804 |
| Cleaners Wages | 1,880 | 2,530 |
| Grass Cutting | 375 | 400 |
| Recycling | 168 | - |
| Cleaning | 261 | 460 |
| Accountancy and Independent examination | 450 | 750 |
| TOTAL PAYMENTS | 20,174 | 18,267 |
| NET MOVEMENT IN FUNDS | 6,798 | 1,918 |
| CASH BALANCES AT 1ST AUGUST 2019 | 16,613 | 14,695 |
| CASH BALANCES AT 31ST JULY 2020 | 23,411 | 16,613 |
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LONGDOWN VILLAGE HALL TRUST
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31ST JULY 2020
| CASH FUNDS Bank accounts TOTAL CASH FUNDS OTHER MONETARY ASSETS SW Water (Water rates) TOTAL OTHER MONETARY ASSETS LIABILITIES Water rates Licences Heat and Light Cleaners Wages Repairs & Renewals Accountancy & Independent examination fee TOTAL LIABILITIES |
Unrestricted Funds Total Funds 2020 2019 £ £ 23,411 16,613 |
|---|---|
| 23,411 16,613 |
|
| - 45 |
|
| - 45 |
|
| 189 - 455 - 5 5 - 246 - 158 300 450 |
|
| 949 859 |
ASSETS RETAINED FOR OWN USE
The trust owns the village hall as freehold property. Various items of fixtures and fittings, furniture and equipment are also held.
These accounts were approved by the trustees on ……………….and signed on their behalf by:
..........................................................
Trustee
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LONGDOWN VILLAGE HALL TRUST
NOTES TO THE ACCOUNTS
YEAR ENDED 31[ST] JULY 2020
1. ACCOUNTING POLICIES
Accounting Convention
The financial statements are prepared under the receipts and payments basis and comply with the Charities Act 2011 and follow best accounting practice as laid out in the SORP FRS 102.
2. TRUSTEES’ REMUNERATION AND EXPENSES
The trustees’ insurance includes trustee indemnity insurance.
No further remuneration, directly or indirectly, out of the funds of the Trust was paid or is payable for the year to any of the trustees, or to any other person or persons known to be connected to any of them.
No reimbursement of expenses in respect of services provided has been made or is due to be made to any of the trustees in respect of the year.
3. RELATED PARTY TRANSACTIONS
There were no related party transactions during the year.
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