## **Trustees’ Annual Report for the period**
**From 1[st] Jan 2021 Period start date To 31[st] Dec 2021 Period end date**
**Charity name: Holbeton Village Hall**
**Charity registration number: 300856**
## **Objectives and Activities**
SORP reference Para 1.17
Summary of the purposes of the charity as set out in its governing document
Summary of the main Para 1.17 and 1.19 activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
**Property held in trust for the purposes of a village hall. The hall provides facilities for use by village inhabitants without distinction of political, religious or other opinions, including the use for meetings, lectures, classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants The hall is used by a variety of local groups including play group, primary school, Parish council, senior citizen’s lunch club, drama group, dance classes, Pilates & yoga, garden society, twinning association, film club, guitar lessons, private parties and is also used as a polling station. The Village Hall Management committee is responsible for all aspects of the management of the Hall and have complied with the guidance on public benefit published by the Charity Commission. The public benefit derived from the activities of the Charity include: Provision of Holbeton Village Hall for**
**public use Preservation and enhancement of the Hall for the use of the community. In conducting the Management activities of the Hall the Trustees regularly seek advice from Devon Communities and ACRE to ensure the decisions made are in accordance with best practise. Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
**Bookings were impacted during the first quarter of 2021 with a National Lockdown in place. They were slow to ramp up initially after lockdown, but we are pleased to report that most groups who had used the Hall on a regular basis prior to the Pandemic are now using the Hall again. The Charity received £17,667 in Covid grants from South Hams District Council.**
**A comprehensive program of refurbishment was started during the year, with new heaters, LED lighting, new facilities in the kitchen and upgrades to the small meeting rooms. A new booking system has been introduced which is working well, but is still currently limited to access by the Trustees. Improvements to the Website are planned during 2022, which it is hoped will include an on-line booking system.**
**Due to the economic climate, the Trustees did not increase hire fees during 2021.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against objectives set|Para 1.41|**N/A**|
|---|---|---|
|Performance of fundraising activities against||**N/A**|
|objectives set|Para 1.41||
|Investment performance against objectives|Para 1.41|**N/A**|
Other
|**Financial Review**|||
|---|---|---|
|Review of the charity’s|Para 1.21|**Our main source of income is**|
|fnancial position at the end||**derived from hall charges in**|
|of the period||**letting the Hall to regular**|
|||**users, private individuals and**|
|||**commercial hirers. Fundraising**|
|||**events were carried out during**|
|||**the year, we also received**|
|||**donations from local**|
|||**organisations and individuals.**|
|||**The combination of the above,**|
|||**coupled with the Covid grants**|
|||**allowed us to undertake the**|
|||**stated improvements and end**|
|||**the year with an increase to**|
|||**our reserves of £3.5k.**|
|Statement explaining the|Para 1.22|**Reserves are held in an**|
|policy for holding reserves||**interest bearing account,**|
|stating why they are held||**there is a separate account for**|
|||**the day to day running and**|
|||**maintenance of the Hall.**|
|Amount of reserves held|Para 1.22|**£17,990**|
|Reasons for holding zero|Para 1.22||
|reserves||**N/A**|
|Details of fund materially in|Para 1.24||
|defcit||**N/A**|
|Explanation of any|Para 1.23||
|uncertainties about the||**N/A**|
|charity continuing as a going|||
|concern|||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal||**N/A**|
|---|---|---|
|sources of funds (including|Para 1.47||
|any fundraising)|||
|Investment policy and||**N/A**|
|objectives including any|Para 1.46||
|social investment policy|||
|adopted|||
|||**There is a risk that lettings**|
|||**do not return to Pre Covid**|
|A description of the principal|Para 1.46|**levels which could put a**|
|risks facing the charity||**strain on long term fnances.**|
|||**However the Trustees**|
|||**consider that any shortfall**|
|||**can be mitigated through**|
|||**fundraising, pricing strategy,**|
|||**local donations and future**|
|||**marketing of the Hall.**|
Other
## **Structure, Governance and Management**
Description of charity’s trusts: Type of governing document
Trust deed
How is the charity constituted? (e.g unincorporated association, Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustee
Unincorporated Charity
Committee comprises elected members and representative members of local organisations,
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees
The charity’s organisational structure and any wider network with which the charity works
Relationship with any related parties
Other
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number Charity’s principal address
Holbeton Village Hall
300856 Brent Hill, Holbeton, PL8 1LW
**Names of the charity trustees who manage the charity**
**Dates acted if not for whole year**
**Trustee name Office (if any)**
- Christine Tarrant
- 1
21/ Jan /2021
- 2 Sue Collins Secretary Caroline Treasurer 1/ Nov /2021
- 3 Howarth
**Name of person (or body) entitled to appoint trustee (if any)**
Co-opted Member
- Shula Fitzgerald Bookings 21/ Jan /2021
- 4 Secretary
- Richard Chair 14/ Sep /2021
- 5 Jackelman Resigned Andrew Hollett Treasurer 14/ Sep/ 2021
- 6 Resigned
- 7 Christine Tarrant Chair 15/ Sep/ 2021 Chair
9
10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
19
20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of Name Address
adviser
Name of
chief
executive or
names of
senior staff
members
(Optional
information)
**----- End of picture text -----**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report**
## **above.**
**on behalf of the charity’s trustees**
**Signatu re(s)**
**Full name(s)**
**----- Start of picture text -----**
Positi
on (eg
Secreta
ry,
Chair,
etc)
**----- End of picture text -----**
## **Date**
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