2024-03-31-accounts - Exmouth Unit 395 Of The Sea Cadet Corps

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Trustees’ Annual Report for the period

From (start date) 01/04/23 To (end date) 31/03/24

Reference and Administrative details

Charityname	Exmouth Unit 395 of the Sea Cadet Corps
Other name the charityuses	Exmouth Sea Cadets
Registered charitynumber	300830
Charity’s principal address	6 Camperdown Terrace Exmouth EX8 1EJ

Objectives and Activities

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SORP reference
Summary of the purposes of Para 1.17 The charitable purpose of the Unit (the Purpose)
the charity as set out in its is to promote the development of young people
governing document in achieving their physical, intellectual and social
potential as individuals and as responsible
citizens by the provision of education and
leisure time activities using a nautical theme
and in accordance with the principles, ethos and
practices of the Marine Society & Sea Cadets
(MSSC).
Summary of the main activities Para 1.17 and 1.19 a. offer young people a structured environment
in relation to those purposes in which to develop
for the public benefit, in b. provide access to education and training
particular, the activities, including (but not restricted to): sailing, (inshore
projects or services identified and offshore), paddle sports, power boating,
in the accounts. seamanship, navigation, marine engineering,
cooking, music, first aid, drill, piping, and public
service
c. provide opportunities for young people to
obtain a range of qualifications; and
d. provide opportunities for community
involvement.
Statement confirming whether Para 1.18 The Trustees hereby confirm that they are
the trustees have had regard to aware of the Commission’s guidance on public
the guidance issued by the benefit, and that they have taken it into account
Charity Commission on public when making a decision to which the guidance
benefit is relevant.
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Trustees Annual Report 2024 Awaiting submission.docx

Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment Para 1.38 Not applicable
including program related
investment
Contribution made by Para 1.38 The charity has no paid employees and is reliant
volunteers entirely on the dedication of its volunteers.
These include the uniformed staff of instructors
and their assistants who interact directly with
the cadets, and the ‘background team’ of the
Unit Management Team of trustees who are
responsible for the day-to-day management and
functioning of the Unit and its premises, and
securing of funding and grants for particular
purposes.
Other
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Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Another successful Annual Unit Review by Area, following which we were awarded a Burgee and a Captain’s Commendation. Cadets attended a number of boating events and regattas, as well as District and Area Drill and Piping competitions and performed extremely well. The Unit hosted 2 District Weekends and cadets attended a District Week at Weymouth National Boating Centre. Cadets assisted at the Trafalgar Day service held at Exeter Cathedral.

Trustees Annual Report 2024 Awaiting submission.docx

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Structure, Governance and Management

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Description of charity’s trusts:
Type of governing document Para 1.25 Sea Cadet Standard Constitution 2017
(trust deed, royal charter)
How is the charity constituted? Para 1.25 Unincorporated
(e.g unincorporated
association, CIO)
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Structure, Governance and Management	Structure, Governance and Management	Structure, Governance and Management
Description of charity’s trusts:
Type of governing document (trust deed,royal charter) Para 1.25 Sea Cadet Standard Constitution 2017
How is the charity constituted? (e.g unincorporated association,CIO) Para 1.25 Unincorporated

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees hold office on the UMT for 1 year and then stand down at the AGM, but can apply for re-election. Invitations for Trustee nominations are sent out as part of the AGM invitations which are widely distributed and displayed locally. The Constitution requires that:UMT members should be members of the local community, known to the Unit, sympathetic to the aims of the SCC, with appropriate management experience, knowledge and skills, and with the ability to commit the time necessary to manage a Sea Cadet unit and fully understand their responsibilities as a charity trustee of the Unit. No person can stand for election to the UMT unless he or she is eligible in accordance with clause 7 of the Constitution and has been proposed and seconded by at least two other voting members of the Unit.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Induction & training is undertaken following the requirements of MSSC. After an initial interview at the Unit, they are required to complete a P1 Form with the helpof either the Chair or CO,

Trustees Annual Report 2024 Awaiting submission.docx

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which is followed by a DBS criminal records
check. Following satisfactory clearance of the
DBS check, volunteers undertake a Virtual
Induction course via the Defence Learning
Environment (DLE), followed by online learning
courses in Health & Safety, Safeguarding &
Responsible for Information.
The charity’s organisational Para 1.51 The charity is affiliated to the Marine Society
structure and any wider and Sea Cadets (MSSC) organisation. The Unit is
network with which the charity part of Devon District within the South West
works Area of the MSSC.
Relationship with any related Para 1.51 Not applicable
parties
Other
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee
year
(if any)
1 Ian Jolley Chair
2 Sarah Andrews Officer in Charge
3 Anthony Griffin Treasurer Resigned 25/10/23
4 Jeanne Volschenk Secretary Left 24/05/23
5 Elizabeth Deasy Resigned 22/08/23
6 Hedley Saunders Treasurer Joined 24/05/23
7 Robert Mew Joined 25/10/23
8 Stephen Nott Joined 01/02/24
9
10
11
12
13
14
15
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Corporate trustees – names of the directors at the date the report was approved

Director name

Trustees Annual Report 2024 Awaiting submission.docx

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear	Property
AnthonyRoyGriffin		Lease of mainpremises
David Marino		Lease of mainpremises
AnthonyRoyGriffin		Garage at Foxholes Hill
David Marino		Garage at Foxholes Hill

Funds held as custodian trustees on behalf of others

Description of the assets held in Not applicable this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

Trustees Annual Report 2024 Awaiting submission.docx

Financial Review

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Review of the charity’s financial Para 1.21 The income for the period was £43,482.69 with
position at the end of the expenditure of £47,717.20 resulting in an excess
period of expenditure over income of £4.234.51.
On the income side we received grants from Area
of £14,996.25 as a contribution towards the cost
of a new fire escape, and £4,024.80 towards the
internal repainting of the building. We received a
grant of £2,000 from the Norman Family Trust
towards the cost of s replacement defibrillator
and sets of oars. Other donations and
fundraising during the year raised £3,105.92.
Donations from letting parts of the premises to
other community groups raised £8,590.00. Gift
Aid reclaimed from HMRC amounted to
£1,203.28
Apart from the normal ongoing running costs our
expenses over the year included £15,011.12 on
the construction of a new fire escape (to be
completed next year), £5,400 on internal
decorating, and purchase of new and
replacement equipment at a cost of £2,097.16.
At the end of the financial year we had a
balance of £8,252.92 in our current account and
£17,285.15 in our savings account.
Statement explaining the policy Para 1.22 See ‘Reserves Policy’ document.
for holding reserves stating
why they are held
Amount of reserves held Para 1.22 £5000
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially in Para 1.24 Not applicable
deficit
Explanation of any Para 1.23 None
uncertainties about the charity
continuing as a going concern
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Additional information (optional)

Additional information(optional)
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Cadet subscriptions Rental income from a private garage bequest Donations from community groups for use of the premises Income from MSSC for the use of our premises by other cadets units and management Gift Aid on subs and donations from HMRC
Investment policy and objectives including any social investmentpolicyadopted	Para 1.46

Trustees Annual Report 2024 Awaiting submission.docx

A description of the principal Para 1.46 We have a waiting list of cadets wanting to join, risks facing the charity but are unable to take more on until we have recruited additional volunteer instructors. We also require more trustees to join the management team in order to distribute the workload, and also to increase our fundraising activities. Other

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S Andrews Full name(s) Mr Ian William Jolley Lt. (SCC) Sarah Jane Andrews Position (eg Secretary, Chair, etc)[Chair ] Commanding Date 20/06/2024 16/05/24

Trustees Annual Report 2024 Awaiting submission.docx

EXMOUTh COME Subscriptions UnifoTrn Deposits Donations Grants Fundraising GiftAid Rental Income IGarage} Rentsl Donations (Premises) MSSC Reimbursements Training Courses & Camps Interest Received Nif 395 OF THE SEA cADcORPs ACCOU FOR THE YEAR ENDED 315r MARCH 2024 £5.303.IJI £3,105.92 £21.121.05 £7.11 £1.203.28 £1,5fJ).lJ) £8.590.00 £2,219.16 £0.00 £259.99 £23.18 TOTAL INCOME EXPENDrruRE Ground Rent Water Rates Premises: Insurance Electricity Gas Telephone, Fax & Intemet Premises.. Repairs & Maintenance Cleaning H&S Checks & Maintenance Contracts Fuel & Charges: Vehicles & Boats Vehicle- Insurance Vehicle: Repairs, Maintenance & MOT Vehicle: ftoad Tax Boats: Marina & Mooring Fees Boats & Moorings.. Repair5 & Maint. Training Courses & Carnps Exmouth SCC Bursary Account Uniform5 & Badges Fundraising Expenses Printing, Postsge & Stationery Advertising AGM/lnspection/Entertainment/Mess Unit Toiletries Licences- GDPR & Others Gifts Petty Cash/Miscellaneous Expenses Equipment: Repairs. Replacements, Hire Equipment: New Fire Escape Project TOTAL EXPENDITUR EXCE55 OF EXPENDITURE OVER INCOME £1.500.00 £513.00 £2,359.30 £901.64 £713.04 £617.22 £6,373.20 £2,341.98 £1,530.81 £1,225.47 £1.436.(Kl £1,978.05 £612.50 £3,224.26 £3.187.11 £221.75 £0.00 £465.41 £16.79 £43.63 £0.00 £949.21 £91.21 £169.80 £137.54 £0. £1.242.18 £854.98 £15 011.12 717.2 2x51

BALANCE SHEEr Excess of Expendrture over Income 202312024 81Fwd Bank Current Account BIFwd Bank Savings Account BIFwd Monies owed by Cadets: Subscriptions B/Fwd Monies owed by Cadets: Uniforms B/Fwd Monies owed by MSSC B/Fwd Monies owed by HMRC-. Gift Aid B/Fwd In Advance: Fire Escape Planning Fees BIFwd in Advance: Fire Escape Project Grant 8IFwJ in Advance: t)onatioft for 23124 A4arina Fee5 B/Fwd Creditors B/Fwd Petty Cash B/Fwd Float held by Fundraising Team 44,234.51 £9.592.11 £25,025.16 £0.00 £o.(K) £527.50 £2,117.34 £714.99 -£6,000.00 -£3.Cl).00 -£556.58 £2.52 £20.00 £24 208.53 Bank Current Account Bank Savings Attount= Reserve Account Monies owed by Cadets.. Subscriptions Monies owed by Cadets: Unrforms Monies owed by MSSC Monies owed by GiftAid Deposit Marina Fees 202412025 Season Creditors Petty Cash Cash Float held by Fundraising Team £8,252.92 £17,285.15 £0.00 £0. £319.89 £0.00 £250.00 -£1,921.95 £2.52 £20.00 0&53 £24 I HAVE REVIEWED THE FIGURE5 AND. wm4 ANY EXPLANATIONS REQUESTED. I FEEL THAT THE AccouKfs ARE IN GOOO ORDEIL SIEned JASON SIMONS FCA Date 2sloS12+.

EXMOUTH UNIT 395 OF THE SEA CADEf CORPS TRUSTEES REPORT ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 The income for the period was £43,482.69 with expenditure of £47.717.20 resulting In an excess of expenditure over income of £4234.51. On the Income slde, we were very fortunate to receive grants of £21.121.05. which included £14.996.25 towards the construction of a fire escape, £4.024.80 towards the internal palnting of the premises and £2,000.00 for a Defibrillator and replacement oars. Other donations and fundraising raised £3,105.92 which Included £3,000.00 for the 202312024 Marina fees. Donations from letting the ground floor premises to other groups. when not in use by the Sea Cadets, raised £8,590.00. As far as expenditure is concerned. apart from the normal running costs, we spent £15,011.12 on the construction of a fire escape and £5.4(KI.00 on the internal decorating of the premises. We also purchased new and replacement equipment for £2,097.16. I Wjolley lan Jolley CEn& FIStructE. MICE Chair of the Trustees Exmouth Unit 395 of the Sea Cadet Corp5