Trustees' Annual Report 2[nd] St Austell Scout Group
For the period
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| Reference and administration | details | |||||||||||||
| 2nd StAustell-CharlestownScout Group | ||||||||||||||
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| Scout Hut | ||||||||||||||
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| St Austell | ||||||||||||||
| Cornwall Postcode |
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Mike Ward | Chair | ||
| Beth Snelson | Secretary | ||
| Richard Eliott | Treasurer | Until 30/09/2022 | |
| Lyn Johnson | Treasurer | From 01/10/2022 | |
| Cyril Poad | Committee member | ||
| Cassie Bulled | Committee member | From 01/01/2023 | |
| Mike Lagor | Committee member | ||
| Shaun Wakeham | Committee member | ||
| Sarah Beattie | Committee member | ||
| Danielle Dunstan | Committee member | ||
| Gareth Hawken | Committee member | ||
| Ross Fraser | Committee member | ||
| Avril Youlden-Moyle | Committee member | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
Section B
Structure, governance and management
Description of the charity’s trusts
| Type of governing document (e.g. trust deed, constitution) |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| How the charity is constituted (e.g. trust, association, company) |
The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods (e.g. appointed by, elected by) |
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
| You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; |
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Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from other Scout Groups and district resources and assets. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from hall hire. The Group is primarily reliant upon income from subscriptions and hire of the hall to local user groups. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
| Section C | Objectives and activities | Objectives and activities | Objectives and activities |
|---|---|---|---|
| Summary of the objects of the charity set out in its governing document | The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise. |
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| Summary of the main activities in relation to these objects | Weekly balanced programme of meetings for Beavers, Cubs and Scouts |
Opportunities to work towards awards and activity badges Residential experiences Involvement in community projects (Carehays fete, Remembrance services, Christingle)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • Policy on grant making • Contiribution by volunteers • Policy on investment |
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| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D Achievements and performance |
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| Summary of the main achievements of the charity during the year | Full complement of sections with maximum viable members in each section. 70+ young people engaged from the local community Full complement of volunteers to support running an engaging and active programme. All required training and compliance activities upto date. Retention of both YP and adults is high Sucessfully worked on a number of projects that benefit the wider community, charities and raises the profile of the group. |
| Section E | Financial Review | |||||
|---|---|---|---|---|---|---|
| Brief statement of the charity’s policy on reserves Qualify and explain any designations |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £15000. |
The Group held reserves of approximately £20000 against this at year end. This is above the level required for operating expenses. However, this can be explained by the group planning refurbishment work to the kitchen facilities. Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; |
The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements |
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| Section F Other Optional Information |
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| Plans for futureperiods(details of anysignificant activitiesplanned to achieve them) |
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s) Mike Ward Beth Snelson
Full name(s) Michael Ward Elizabeth Snelson
Position (eg Secretary,
Chair) Chair Secretary
Date 2 7 0 9 2 3
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B•lanc•s al 0110512022 Group deposSt account Group Current Account Troop account É20,000.tJ) É20.381.07 £3,634.(KJ £44,015.07 scouts I cubs / beavers Covid grants Hire of Hall (Note 4) Gift aid Grants Isfjuirrelsl Camps and Spetial ActIvIe$ Rebates etc... RecyclSng Donaiions Tuckshop sales 8ank Intet 7,370. £6.068.50 £0.00 £10.667.1KJ 9,598.00 É4.962.50 278.59 CapItatn fees Water rates Elertriclty a Gas Insuran Intemet Cleaning Jbscrlptknns and Iker Equiprnent (note 21 Matnfenance (note l) General attlvities Camps + special 0VitieS {note 3) Stabonary UThlforms & Badges Explorers Dlstrict Bank 0rge$ Stripel sei upl Start up grant Isqvirrel$) 3.960.00 £211.50 £2,572.87 1,414.44 £253.35 £810.00 £33.39 1,007.12 f 2,791.11 £0.00 8,910.67 £2.818. £240.iN) £1.312.79 £1.334.85 £179.77 £S52.12 £o.c £867.06 £6.146.69 £1.079.48 £6.175.63 E4.49 £542.82 I,o¢)o.00 5,465.00 £0.00 £153.27 2,500.IJQ 106.00 £105.04 £7.231.38 £9.11 £26.75 £6.95 £1S.(KJ £44.66 É549.71 £625 loo £51.62 £40 500 £26.60 £0 Eo TOTAL rn¢lpts E26,298.11 £29.310.44 TOTAL p•ym•nt• £1338.7• £21.280.30 B•l•ncu •t 3010412023 Group deposit Group current Strlpe E20.000.00 26.010.30 E464.10 £46,474.40 £70.313.10 £66.265.28 £70.313.18 E66.265.18