57[th] Cambridge (Fulbourn) Scout group
Trustees Annual Report From 1/1/2023 to 31/12/2023 date for financial year 2023
1 Reference and Administration Details
Charity Name: 57[th] Cambridge (Fulbourn) Scout Group Charity Number: 300715 Scout registration 10013416 Principal Address: Fulbourn Hub, Home End, Fulbourn, Cambridge
1.1 Trustees
Mark Claydon Scout Leader Tina Lockwood Group Treasurer
2 Structure, Governance and Management
2.1 Governing Document
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.
2.2 Group Scout Council
The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:
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Scouters
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Group Active Support Managers and members
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Colony Pack and Troop Assistants
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Skills Instructors
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Administrators
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Advisers
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Patrol Leaders
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All Parents of Beavers, Cubs and Scouts
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The sponsoring authority or its nominee – can be removed if not a sponsored Group
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Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council
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Explorer Scout Leaders (if stated in a Partnership Agreement) – if no agreement, remove this line.
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the District Commissioner and District Chair are ex-officio members of the Group Scout Council.
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57[th] Cambridge
Trustees Annual Report From 1/1/2023 to 31/12/2023 date for financial year 2023
(Fulbourn) Scout group
2.3 Constitution
The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.
2.4 Trustee Selection
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
2.5 Group Executive Committee
The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:
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Comply with the Policy, Organisation and Rules of The Scout Association
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Protect and maintain any property and equipment owned by and/or used by the Group
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Manage the Group finances.
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Provide insurance for people, property and equipment.
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Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities.
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Promote and support the development of Scouting in the local area.
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Manage and implement the Safety Policy locally
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Ensure that a positive image of Scouting exists in the local community.
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Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees
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Ensure that Young People are meaningfully involved in decision making at all levels within the Group
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The opening, closure and amalgamation of sections as necessary.
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And all other duties as set out in Policy, Organisation and Rules.
2.6 Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:
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57[th] Cambridge (Fulbourn) Scout group
Trustees Annual Report From 1/1/2023 to 31/12/2023 date for financial year 2023
2.6.1 Injury to Leaders, Helpers, Supporters or Members
The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.
In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.
2.6.2 Damage to Buildings, Property or Equipment
The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
2.6.3 Reduced Income from Subscriptions and Fund Raising
The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.
2.6.4 Reduction or Loss of Leaders
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.
2.6.5 Reduction or Loss of Members
If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.
3 Objectives and Activities
The primary objective of the Group is that of the Scout Association generally, namely:
‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’
The Values of Scouting
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57[th] Cambridge
Trustees Annual Report From 1/1/2023 to 31/12/2023 date for financial year 2023
(Fulbourn) Scout group
As Scouts we are guided by these values:
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Integrity - We act with integrity; we are honest, trustworthy and loyal.
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Respect - We have self-respect and respect for others.
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Care - We support others and take care of the world in which we live.
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Belief - We explore our faiths, beliefs and attitudes.
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Co-operation - We make a positive difference; we cooperate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
The activities of the Group are:
- The provision of the Scouting programme for 4–14 year old members
4 Achievements and Performance
Fundraising
New sections / group development
Building projects
Community engagement
4.1 Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
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57[th] Cambridge
Trustees Annual Report From 1/1/2023 to 31/12/2023 date for financial year 2023
(Fulbourn) Scout group
5 Financial Review
5.1 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 1yrs Running Costs
The Group held reserves way above the required for operating expenses. However this can be explained due to large legacy payment received from the will of a departed Scouter
5.2 Investment Policy
The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
6 Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity's trustees:
Signature: D ate: 10/9/23 Full Name: Position: Group Scout Leader Date: 1 8 Sept 23 Signature:
Full Name:
Position: Group Secretary
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Fulbourn 57th Scouts Annual Report Jan - Dec 2023
| Income | 2020 | 2021 | 2022 | 2023 |
|---|---|---|---|---|
| Subs | 9376.73 | 866.69 | ||
| Events | 2536.90 | 127.53 | ||
| Joint S+C | 2046.90 | 232.32 | ||
| Scouts | 1302.56 | 483.65 | 3768.00 | |
| Sc events | 421.18 | 530.46 | 4362.00 | |
| Mon Cubs | 745.69 | 1082.32 | 920.00 | |
| MC events | 666.95 | 117.18 | 389.13 | |
| Tue Cubs | 354.67 | 178.06 | 1792.51 | |
| TC events | 593.63 | 243.82 | 925.71 | |
| Beavers | 222.90 | 1496.33 | 286.31 | 2274.04 |
| B events | 355.39 | 99.36 | 522.00 | |
| Squirrels | 38.50 | 1478.72 | ||
| Sq events | 119.16 | |||
| Capitaton | 1665.82 | |||
| Gif aid | 168.30 | 326.42 | 566.10 | 636.69 |
| Donatons | 10500.00 | 224.00 | 74955.40 | 35390.45 |
| Total | 13140.87 | 8152.64 | 92803.79 | 53572.63 |
| Total Income | 10294.18 | 3924.68 | 75838.79 | 31165.97 |
| -205.82 | ||||
| Barclays | 12006.41 | 16163.41 | 91929.70 | 123095.67 |
| Cambridge Build | 6345.36 | 6351.71 | 6377.31 | 6499.42 |
| Natonal Sav | 1824.63 | 1824.81 | 1826.51 |
| Expenditure | 2020 | 2021 | 2022 | 2023 |
|---|---|---|---|---|
| Events | 1288.05 | 1810.25 | ||
| Meetngs | 2057.15 | 2273.08 | ||
| Scout | 526.44 | 292.16 | 824.41 | |
| S events | 722.27 | 4367.95 | ||
| Mon Cubs | 332.57 | 1146.02 | 269.26 | |
| M events | 1146.02 | 1078.25 | ||
| Tue Cubs | 517.46 | 269.26 | ||
| T events | 1300.69 | 35.06 | ||
| Beavers | 690.21 | 609.33 | 956.89 | |
| B events | 258.00 | 1998.00 | ||
| Squirrels | 247.99 | 293.14 | ||
| Sq events | 64.00 | |||
| Water | 122.69 | 206.83 | ||
| Eletric | 176.00 | 70.01 | ||
| Other | 325.00 | 543.41 | 1012.90 | 935.55 |
| Equptment | 2813.65 | 2325.62 | ||
| Utlites | 446.44 | 102.76 | ||
| Capitaton | 2106.00 | 1638.00 | 3442.50 | 4741.50 |
| Insurance | 217.85 | 220.22 | ||
| Total | 2846.69 | 4227.96 | 16965.00 | 22406.66 |
Independent examiners report to the trustees
Independent examiner’s Report to the Trustees of the 57[th] Cambridge (Fulbourn) Scout Council
I report to the trustees on my examination of the accounts of the 57[th] Cambridge (Fulbourn) Scout Council for the year ended 2022.
Responsibilities and basis of report
As the charity trustees of the 57[th] Cambridge (Fulbourn) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 57[th] Cambridge (Fulbourn) accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 57[th] Cambridge (Fulbourn) as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name:
Relevant professional qualification or membership of professional bodies (if any):
Address:
Date: