57[th] Cambridge (Fulbourn) Scout group Trustees Annual Report From 1/1/2022 to 31/12/2022 date for financial year 2022 ## 1 **Reference and Administration Details** Charity Name: **57[th] Cambridge (Fulbourn) Scout Group** Charity Number: **300715** Scout registration **10013416** Principal Address: **Fulbourn Hub, Home End, Fulbourn, Cambridge** ## **1.1 Trustees** **Mark Claydon** Scout Leader **Tina Lockwood** Group Treasurer ## 2 **Structure, Governance and Management** ## **2.1 Governing Document** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. ## **2.2 Group Scout Council** The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to: - Scouters - Group Active Support Managers and members - Colony Pack and Troop Assistants - Skills Instructors - Administrators - Advisers - Patrol Leaders - All Parents of Beavers, Cubs and Scouts - The sponsoring authority or its nominee – _**can be removed if not a sponsored Group**_ - Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council - Explorer Scout Leaders (if stated in a Partnership Agreement) – _**if no agreement, remove this line.**_ - the District Commissioner and District Chair are ex-officio members of the Group Scout Council. Page 1 of 5 57[th] Cambridge (Fulbourn) Scout group Trustees Annual Report From 1/1/2022 to 31/12/2022 date for financial year 2022 ## **2.3 Constitution** The Group is a trust established under the Policy, Organisation and Rules of the Scout Association. ## **2.4 Trustee Selection** The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. ## **2.5 Group Executive Committee** The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees - Ensure that Young People are meaningfully involved in decision making at all levels within the Group - The opening, closure and amalgamation of sections as necessary. - And all other duties as set out in Policy, Organisation and Rules. ## **2.6 Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are: ## **2.6.1 Injury to Leaders, Helpers, Supporters or Members** The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries. Page 2 of 5 57[th] Cambridge (Fulbourn) Scout group Trustees Annual Report From 1/1/2022 to 31/12/2022 date for financial year 2022 In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy. ## **2.6.2 Damage to Buildings, Property or Equipment** The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. ## **2.6.3 Reduced Income from Subscriptions and Fund Raising** The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. ## **2.6.4 Reduction or Loss of Leaders** The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections. ## **2.6.5 Reduction or Loss of Members** If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. ## 3 **Objectives and Activities** The primary objective of the Group is that of the Scout Association generally, namely: ‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ ## The Values of Scouting As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. Page 3 of 5 57[th] Cambridge (Fulbourn) Scout group Trustees Annual Report From 1/1/2022 to 31/12/2022 date for financial year 2022 - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we cooperate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The activities of the Group are: - The provision of the Scouting programme for 4–14 year old members ## 4 **Achievements and Performance** ## _**Fundraising**_ ## _**New sections / group development**_ ## _**Building projects**_ ## _**Community engagement**_ ## **4.1 Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## 5 **Financial Review** ## **5.1 Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 1yrs Running Costs Page 4 of 5 57[th] Cambridge (Fulbourn) Scout group Trustees Annual Report From 1/1/2022 to 31/12/2022 date for financial year 2022 The Group held reserves way above the required for operating expenses. However this can be explained due to large legacy payment received from the will of a departed Scouter ## **5.2 Investment Policy** The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. ## 6 **Declaration** The trustees declare that they have approved the trustees report above. Signed on behalf of the charity's trustees: **----- Start of picture text -----**
Signature: D ate:
Full Name:
Posi�on:
Group Scout Leader
Signature: Date: 1 8 Stg
Full Name:
Posi�on: Group Secretary
**----- End of picture text -----**
Page 5 of 5 ## **Fulbourn 57th Scouts Annual Report Jan - Dec 2022** |**Income**
Subs
Events
Joint S+C
Scouts
Sc events
Mon Cubs
MC events
Tue Cubs
TC events
Beavers
B events
Squirrels
Capitation
Gift aid
Donations|**2019**
**2020**
**2021**
**2022**
**Expenditure**
- - - 9,376.73
Utilities
- - - 2,536.90
Events
- 2,046.90 232.32 -
Scout
2,600.78 - 1,302.56 483.65
Mon Cubs
- - 421.18 530.46
Tue Cubs
1,343.92 - 745.69 1,082.32
Beavers
- - 666.95 117.18
Squirrels
- - 354.67 178.06
Water
- - 593.63 243.82
Eletric
1,430.76 222.90 1,496.33 286.31
Other
- - 355.39 99.36
Equipment
- - - 38.50
Capitation
- - 1,665.82 -
Insurance
186.16 168.30 326.42 566.10
Meetings
87.13 10,500.00 224.00 74,955.40
- - - 27.30
2,309.00
**###**
**### 8,152.64 92,831.09**
**Total**
**- 184.51**
**### 3,924.68 75,866.09**
1,712.22 12,006.41 16,163.41 92,002.20
6,336.45 6,345.36 6,351.71 6,377.31
1,811.59 1,824.63 1,824.81 1,826.51
**###**
**###**
**###**
**###**
10,316.14 4,163.53 75,866.09
-21.96
-238.85
0.00|**2019**
**2020**
**2021**
**2022**
- - - 446.44
- - - 1,288.05
- - 526.44 1,014.43
- - 332.57 2,256.02
- - 517.46 1,300.69
561.04 - 690.21 867.33
- - - 247.99
60.78 122.69 206.83 -
184.00 176.00 70.01 -
239.02 325.00 543.41 1,012.90
- - - 2,813.65
2,218.50 2,106.00 1,638.00 3,442.50
- - - 217.85| |---|---|---| |||2,057.15| |||| |Interest
Fundraising||| |**Total**
**Excess**
**Bank Balances**
Barclays
Cambridge Build
National Sav
**Total**
Movement
Diference||| |||**###**
**###**
**###**
**###**| |||| Independent examiners report to the trustees Independent examiner's Report to the Trustees of the 57 Cambridge (Fulbourn) Scout Council I report to the trustees on my examination of the accounts of the 57th Cambridge IFulbournl Scout Council fortheyear ended 2022. Responsibilities and basis of report As the charity trusiees of the 57th Cambridge IFuiboum) you are responsible forthe preparation of the accounts in accordancewith the requireménts of the Charities Act 2011 (the Act). I report in ￿SpeCt of my examination of the 57th Cambridge IFuLbouml accounts carried out under section 145 of the 2011 Art and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act Independent examiner's statement I have completed my èxamination. I confirm that no material matters have come to my att￿tIOn in connect*on with the examination gNing me cause to believe that in any rnaterial respect. accountlng records were not kept in respect of the 57th Cambridge IFuibouml as required by section 130 of the Art.. or 2. the accounts do not accord wlth those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper undergianding of the accounts to be reached. Signed.. Name.. A u(u4¥lT Relevant professional qualtfication or membetship of professional bodies lif any).. Address= SS uAQsH&LLS CLO3&, E*È, CL41 flhQ Datè. 271 1 z&z 10