AGM Section reports and Group information16[th] July 2023
28[th] Cambridge (St John’s) Scout Group
Charity No 300713 www.28thcambridgescouts.org.uk
Edited by: Geoff Oliver.
28[th] Cambridge Group Scout Council-AGM
Welcome to the 2023 issue of the Annual General Meeting, (AGM), section reports.
As parents, supporters, helpers, Scouters and Patrol Leaders you make up the Group Scout Council and as such the Group Trustee Board is accountable to you. An AGM must be held to consider the annual report of the Trustee Board and approve the Group Scout Leaders nomination for the chair and other nominated members of the committee plus elect more.
The section reports are in this document so you will have chance to read them as well as keep a copy.
Group Scout Leaders report - Geoff Oliver
contents:
GSL report 1 Beaver report 2 Cub reports 3 Scouts 4
Since our last AGM the group has again been highly active in all sections.
In fact, even by March this year all our young people in each section had been given the opportunity for a night away in 2023! A long way ahead of many other groups in Cambridge. A great deal of hard work is needed in the background to enable this, and thanks must go to the leadership team for enabling it to happen.
Although covid lockdown is in the past there are still many challenges that arose because of it and our activities must be carefully planned. Scouting is a youth led organization and as such our young people have a huge say in what activities we do in our programs, especially the scout section. This helps us focus on getting in place what the young people want.
The benefits of involvement in Scouting, to both young and old are well documented and we receive regular requests to join the group. We’d like to open a 2[nd] Beaver colony but we really do need more adult volunteers to assist us so we can continue to give our youngsters the best experience of the Scouting Adventure.
So, can you help? Do you know someone
who could spare time to volunteer with us? There is a role for all, it could just be driving a minibus to camp or helping to cook, or why not help on our Trustee board. It all helps us to deliver #SkillsForLife to our young people.
If you can help, please speak with me or one of the team.
Finally, my personal, huge and heartfelt thanks go to the leadership team. It’s down to your hard work and time that the 28[th] Cambridge continues to be the success it is.
Geoff
28[th] Cambridge (St. Johns) Scout Group
Page 2 of 4
Beaver section report
Beavers have enjoyed a wide range of activities: including fire lighting, first aid, money skills, a litter pick, minibeast and bug hunt, Plus a visit to the fire station and a sleepover.
great to start a 2[nd] Colony so we can expand on the number of young people able to experience the life skills being a Beaver Scout can offer. But more adult help is required to enable us to achieve this.
They’ve been working towards many badges with a total of 188 awarded since the last AGM. 5 of these have been the Chief Scouts bronze award, which is the highest award a Beaver can gain.
Working together.
Many Beaver activities include learning new skills that will be built on further when they ‘swim up’ and become cubs. For some being a Beaver Scout is the first chance they experience working together in small groups.
Learning to Iron Setting a table
There are 18 Beavers with at least 8 on the waiting list of 35, who are already of Beaver age. It would be
Bug Hunting Fire station visit Investing Beavers
Please can you help…… or do you know someone who could ?
We require additional volunteers. There are many young people on our waiting list and we’d like to give them a chance to enjoy the Scouting adventure
Even if it’s just one or two evenings a term or helping at an off-site event.
Please contact Geoff Oliver our GSL Geoff.oliver@btinternet.com
Can you help ?
28[th] Cambridge (St. Johns) Scout Group Page 3 of 4
Cub Sections Report
Both Monday and Tuesday Packs have shown significant improvement in Scouting skills, individual and collective confidence, and interpersonal skills. These were noticeably lacking immediately following the dislocations of the Covid lockdown. These are shadowed by improvements in the confidence of parents in their children. Parents have benefited from significantly increased reassurance and information.
Tuesday Cubs
Numbers have steadily grown back to the pre lockdown target of 24. The nominal 24 has been maintained but an increased number of Cubs have been irregular attendees. In part this has been a consequence of opening places to Ukrainian refugees who have been in temporary accommodation or have returned home. The communications have not always been clear with this subset but we have been happy to help.
Monday Cubs
The Monday cub pack started the year with nearly 28 cubs – which was felt to be too many as it reduced the ability to work with cubs on an individual basis and the large number was offputting for some cubs. However, over the year we have returned to the target 24 cubs with several cubs having moved up to Scouts.
Numbers camping between
the two packs have been about 50% and this is probably 10% down on more usual attendance. This is probably attributable to a break in the continuity of understood camping dates, that is the fixed Family Camp and Summer Camp, and to the reassurance between parents ‘at the school gates’. Both should be reestablished in time, and we have already seen an increase in the number of cubs coming to this year’s Summer Camp (helped in part by sending out information with invites well ahead of the event). The smaller Family Camp and the small Cub District Camp were also beneficial in establishing camping. Neither was overwhelmingly large and had flexible timetables. They were fun.
There has been a small increase in enquiries about financial support for camping. This is probably the function of the increased cost of living rather than a change in the overall demographic mix of families. The enquiries probably do not quite match the need but in conjunction with the post lockdown adjustments it is difficult to be clear.
The number of Cubs moving towards completing the Silver Chief Scouts Award is pleasing. It demonstrates that the programme is covering the
full range of Scouting activities. The growth in collective working is particularly pleasing to see. On return from lockdown this was noticeably lacking through lack of practice and the lack understanding of the expectation. It was difficult to initiate when the remnants of social distancing were still habitual.
Science experiment
In the Tuesday pack eight of the twenty-four regular attendees are girls, a little less than usual but not a worrying fall. There is currently a lower proportion of girls in the Monday pack and we are keen to rectify this situation in the coming year. The Cub waiting list is down to minimal numbers (6), of which only three are just eight years old. We would anticipate an increase in numbers. The Beaver waiting list, which feeds into the Cub list, is at 35 many of whom will not get a place in Beavers and will step directly onto the Cub waiting list in the next six months.
Monday Cubs- 231 badges awarded, with 2x Chief Scout Siver awards. (Highest award a Cub can gain)
Tuesday Cubs- 186 badges awarded, with 6 Chief Scouts silver awards
Collection for local food bank
28[th] Cambridge (St. Johns) Scout Group Page 4 of 4
Scout section reports
Spring Term 2023
Monday and Tuesday Troops have had very active programmes, including day hikes, camps as well as the troop nights at the HQ. Since the last AGM young people have been offered 19 nights away, 13 in tents.
Spring Camp – Thetford – 27 scouts attended a Scoutcraft Camp at Thetford. We stayed indoors at the Bidwell Centre for a change.
Easter Camp – Lake District – 19 scouts and 7 young leaders went on Easter Adventure Camp – we went caving with “Cave Dave”, ghyll scrambling and scouts completed an overnight expedition.
Badges gained across both troops is 73, including Expedition, Hikes, Navigator nights away and Time on the water. With 1x Chief Scouts Gold award, Well done Bruno !
Summer Term 2022 Expedition Camp –
Sharnbrook, Bedfordshire – 14 scouts completed an overnight expedition in Bedfordshire which ended with a swimming pool trip.
Summer Camp - Botany Bay, Forest of Dean – 17 scouts camped in patrols and went hiking, climbing, mountain biking and completed an overnight expedition. Congratulations to Alice M. and Panther on winning the patrol competition.
Easter camp – Lake District
Autumn Term 2022
PLAPL Camp – Glenbrook, Peak District – 5 PLs and APLs undertook navigation training in the Peaks.
Scoutcraft Training Day – Thetford – 18 scouts took part in scoutcraft training at Thetford.
Ghyll Scrambling
Astronaut – Tim Peake Scouting facts:
186 days in space gave Tim a unique view of the world. That’s why he spends his time helping young people gain skills, look to the future, and dream big.
“ Scouts was the first step on a journey that led to me becoming an astronaut. With the right skills, anything is possible .”
Tim Peake. Scout Ambassador
Summer Term 2023
June Camp – Danemead, Broxbourne – 29 scouts and 7 young leaders took part in a scoutcraft camp in June. Scout completed an incident hike and had a cooking competition. Congratulations to Tallin and Falcon Patrol on their Dutch oven baked cake!
Cake Yum yum. .
Cooking Fish and dampers.
28TH CAMBRtDGE (ST JOHWS) SCOUT GROUP FtNANCIAL STATEMENTS FOR THE YBAR ENDED 3 1ST DECEMBER 2022 CONfENTS AND SCOUT GROUP INFOILMATION CONfENTS PAGE.. Truste¢s Report IThdependcnt Examiners li¢port Statement of Finan¢ial Activities Balallce Sheet Notes to the Financi41 Stafwnwts SCOUT GROUP LEADER.. Geoff Oliver TRUSTEES,. GeotTOliYer Jeremy liacher Katherine Chwth Katharine Laurd Gerl8ch CleDnell Collingwood Philip Colii8an PRINCIPAL OFFtCE'. Group Headquarters Fiamsteed Road Cambridge CHARtTY NUMBER: 3007I3 INDEPENDENT EXAMtNER'. tan Shipl¢y FCCA For and on behalf of. Prentis & Co LLP I k5c Milton Road Cambridg¢ CB4 IXE BANKERS.. Lloyds Bank PIC 6 St Andrews Street CaTt]bridge CB2 3AX
28TH CAMBRIDGE (ST JOHN'S) SCOUT GROUP PAGE I FtNANCIAL STATEMENTS FOR THE YEAR ENDED 3 IST DECEMBER 2022 TRUSTEBS ANNUAL REPORT The trustees present their annual report for the 28th Cambridge (St Jo]Jn's) Sut Qroup for lh¢ y¢ar etLded 31st D¢c¢mb¢r 2022. The fmancial 5tatemcnts Comply with the Charities Art 2011 and Accounting and Reporting by Charities.. Statement of Recominended prtice applicable to charities preparing their accourAts in accordance with the Financial R¢porting Standard applicable in the UK and liepubli¢ of ir¢land IFRS 102) (ond ¢dition) {¢ffective l January 2019), STRUCTURE, GOVERNANCE AND MANAGEMENr GOVERwIAfG DOCUM£VT The Scout Group was ¢stabli5h¢d by ScoLtt Trust Deed Èn 1969 and registered as a rharity Dn 21st June 1971. ORGANtSATION AND APPOINTMEKf OF TRUSTEES The 28th Cambridge (St John's) Scout Group con3ists of volunteer leaders and helpers, parentslguardians and young people involvcd iti the Scouting moyement alld is supported the Exccu¢ive Conunittee dealing with the administrative End financial management of the Group, organi5ing 5llch marttrs raising fvnds, Headquarters, Jnaintenance arkd other users of the building and the renovation projecL The Chair is appointed by the Group Scout tkader and approved by the Group at its AGM; the Trurer It other members of the Executive Comtnittee are appointed at the AGfyL but look to involve other volunteers. RISK MANAGEMENT The trustees have examined the njOr Strategic, business and operdtional risk Thithin the SCot Group and confinn th&t systems have ery ¢stablithed io enable regular repoTts to be produced so that n¢c¢s58ry $t¢p$ can be tsken to lessen those risks. OBJECTtVES AND AcfiviTIES The key objective of the 28th Cambridge (St John's) Scout Group is to involve young people in the Scouting movcm¢ut and allow the to experience the widc range of Scoutitig activities. The Group runs fiv¢ 5¢Ctions for Beavers (6-8 yEurs), C,ubs (8-10 and a halo and Scouts (10 a half up 14*1 Mith a packed programme of wcekly rneetings in term tiniE, camp5 and other acuvities with a teatn of volunteer lead¢rs and Younts L£aders many of whom are forn)er scouts in the Group. ACHIEVEMENTS, PERFORMANCE AND PUBLIC BENEFIT The 28th Cambridg¢ is P4 thriving Scout Group well recognised in the District wtth waittng lists for e&ch section and a higber number of awards and badges earncd. The Group trics to otTer thc experience Df Scouting to as mally yollng people as p055ible and run5 meettngs on Monday and Tuesda evenill The b¢nefit of the Scouting experience is ot only the great enjoyment involved in all the wide range of activities but also tbe confidence it gives to young petsple to become involved and to work togcther And tsckle new experiences tILTollghout lift- to live the adventure. Th¢ Group benefits from a Headquarters (HQ) building on a site 5eased from the lo¢ul Council in Flamsteed Road and, t[Ou grant fundiug from the Council. has substantr1]Y renovated tile building. The HQ building is a valuable r6source for hire to the CoMunitY and noTm&lly use rnIng and evening 6, and oCl0allY 7, tines a weeL With the end of COVID-19 restrictions, activities acros5 the Scout Group ar¢ back to pre-paTrdemic levels. However, costs have SI11r1CJntIY increased leading to a SilfiCant deficit in the year. this deficit is not sustY4inable and CDITective actions have been taken with the ailn of returning ÉD surplus. The trust¢es Consider the results and financial wsitioD $8ti51actt>ry for the year. Th¢ Stst¢m¢nt of filtn¢la1 Activities shows & deficit aft¢r depreciation of £9.913 (sU1S 2021 Of,682).
28TFI CIWBRII)GIi (Si. J014VSI SCOUT GROUP
I>AGP 2
FINANCIAL STATEMEN'rs roR'I'Ht. YEAR fNDED 3 1ST DECEMBER 2022
TRUSTb.CS ANNUAL REPOR'f...................,.......Icon¢iNuwJ
FINANCIAL RBVIEW AND RF.SERVES
UnrEStrided rcserves hove decreased 10 £189.763 (2021.. £193.697) aml free reserves Jre £55J81 (2021.. £59,8151
whiLh is also considered ¥aiisf#¢tory.
I'lie truste0& r
28TH CAMBRIDGE (ST JOTrWS) Scotrr GROUP PAGB 3 FINANCIAL STATEMENTS FOR THE YEAR BNDED 3 1ST DECEMBER 2022 INDEPENDETrrr EXAMtNERS REPORT TO THE TRUSTEES OF 28TH CAMBRIDGE (ST JOHN'S) SCOUT GROUP I report on th¢ a¢counts of the Scout Group for th¢ year ended 31st December 2022 which are set out on pages 4 to 9. RESPONSIBILITIES AND BASIS OF REPORT A5 the charity tNstees of the Trust you are responsiTrJle for the preparation of the accounts in accordance with the requiremetkt$ of the Charitie5 Act 2011 (Ibe Ac*). I report in respect of Tr,y examination of the Tntsfs accounts carried out ts[£r section 145 of th¢ 205 l Act pnd in carying out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 145(5)(b) of the A¢t. INDEPENDENT EXAMLNER'S STATEfvtENT I hawe Completed my examination. J ¢onfJrm that TLO material matta3 have Come to my attention in connedion with the examination giving me cause to believe that in any ater[al respectr. l. accounting records were Dot kept in resm of the Trust as required by section 130 of the Act. or 2. the aecoullts do not cOrd with those records., or 3. tlLe accounts do not comply with the applical)le Tequirements concerning the foTm and Content of the account5 set out in the Cbarities (Accounts and RwrLS) ReguJ&tions 2008 otherthan any requirement that the accounts give a'true and view which is not a matter considered as part of an iThdependBnt examination. I have no concems and have comc acr055 no other matters in eonnectson with the exan]ination which attentio should be drawn in ibis report to enable a proper under5fanding of the accounts to be reached. tAN SHEPLEY FCCA FOR AND ON BEFIALF or.. PRENTIS & CO LLP CHARTERED AccouKfAwrs & INDEPENDENT EXAMtNERS 115c Milton Road CaTnbridge CB4 IXE
Ctr4 111
28'1'H CAMBIUDGL {ST JOI tN'S) SCOUT GROIJP FINANCIAL STA'rrMENTS FOR TFIC YEAR ENDÉD 31 ST DECF.MBER 2022 BALANL'L SHEBT 2022 3021 rixEDASSETS 199,882 203,812 CuRREr ASs's Cjsh at bank D¢btors 56,185 941 64,021 2.510 TOTAL CURIiEwf ASSC'rs 57.126 66,531 LLAEIILI'fiF.S Crvditors.. Du¥1 wlthit) on¢ year 690 6,182 NE1. CURRl>Kr Assk'is 56.436 60J49 'roT. NEY ASSETS 256.3 18 rFir. ruNDq or Tllb. CIIARI'IV Resirict¢d funds lJnrestriLted fiiiids 66,555 Ig9.76J 72.534 193,697" 266.231 I'OIAI, C14ARI'fY 256.318 'rhc firwncial sla¢einents were approved by the Tn]swYs on IL 7 Z£ GLoff Olivcr Scout Group Lcadi'r 'I'h¢ nrTries on page5 6 10 9 fom] part of th¢ financial sÉoi¢ments.
28TH CAMBRIDQE (ST JOHNS) scour GROUP PAGE 6 FINANCIAL STATEMETifs FOR THE YEAR ENDED 31ST DECEMBEK2022 NOTES TO THE FINANCIAL STATEMENrs ACCOUNTING POLICIES (al BASIS OF PREPAIL4TtON OF FINANCIAL STATEMENrs The financial stat¢mcnt5 haye been prepared under the htstorical c05t Conj vention with items recOlsed at cost or transaction value unle&s otherwise stated in the relevant notes to these financial staternent5. The fanCial statetnents have been prepared ID a¢cordance with the Statemenl of R0[runtdtd Practice.. Acfjouniing and R£porting by Chariti¢S preparing their accounLS in accordon¢e with the Finallcial Reporting Standard applicable in the UDited Kitigdom and Republic of Ireland (FRS 102} (second edition) (effective l Januarv 2019) and the Fitwicial R¢porting Stsndard applicablE in the UDit£d Kingdom and Republic of Ireland (FRS 102) glld the Charities Act 201 I. The trustees consider there are no material uncertainties about the Group's ability to continue a going conc¢rn. O)) STATEMENT OF CASH FLOWS T¢ trustees have opted to tak¢ advantage of the amer0)ent to Chariiies SORP FRS 102, whereas only larger charities are required to prepare a 5tal¢tnent of casb flow. (cl INCOME Income represents the atnouni derived from the chari(gs ordinary activities. Income is retognised in &he period in which the ctkarity is entitled to receipt and the a[Ount can be mca8ured with reasonable certainty. No incorn¢ is stated net of any as50ciat¢d expellditure. (d) EXPENDITURE All expenditure is acwunted for on an ara]S basis. Charitable ¢xpenditure cornprises those costs incurred by the charity in the delivery of its activities and services to b¢lleficLarLeS. Governance costs include costs associated with meeting the co11stitIOnal and statOry requirements of the charity and are part of the charitys aetivities. Bxpenditsre is alloc4ted to expense heading5 OD a dirwt C05t b]s. (e) FLXBD ASSETS AND DEPRECIATION TaDgible fixed Sets &re srnted at cost les) depreciation. DepreciatiOT) 1$ provided at rates calclllaied to write off the C05t of fLxed aets, less their e5titnaied residual value, over their expecLed useful lives o the following basis.. The property h¢ld is a leasehold held on behaifof the Group by the Scout Association as custodian trustee. Dutinfr 2012113 improvemellts were Caled out on the property, amounting tt> £118258 and these are considered to have a use7 economic life of 20 years. The deprlatIOn is written off to restricted fund5 a restricted grant wa5 re¢¢Lved frorn Cambridge City CouncRI for the improveinentg. IOId improveNL¢nts . 20 years
28TH CAMBRIDGE (ST JOHWS) Scotrr GROUP PAGE 7 FINANCIAL STATEMENfs FOR THE YEAR ENDED 3 1ST DECEMBER2022 NOTES TO THE FINANCIAL STATEMENIS EXPENDrrLIiE ON CHARITABLE ACTIVITIES YEAR ENDED 3 1ST DECEMBER 2022 Unrestricted Restricted 2022 2022 Total 2022 S¢outing activities- CaMpactivity daJ3 Scouting actlVLties- W¢¢kly m¢eti Capitation Insurance Utility bills Ground rent BUildg maintenance Equipment Other expelldim Depre¢i8tion Independent Examination 26,108 3,975 4,415 1,184 3,339 1.004 3,086 5.534 630 26,108 4.054 4.415 1,184 3,339 1.004 3,086 5,534 630 6.000 690 79 6.000 690 49,965 6,079 56,044 BXPENDITUIiE ON CHARITABLE ACTIVITtES YEAIL ENDED 3 1ST DECEMBER 2021 Unrestricted Restrict¢d 2021 2021 Total 2021 Scouting activitie5- caMpactivity days Scouting activitie5 - Weekly meetings Capitstion Insur&nce 5,844 i,009 3,990 1251 1,416 1,004 2.5g I 3,266 65 5,909 3,009 3,990 1.25 1 1.416 1,004 2,581 3,266 6,000 648 Grtsulld rent Building rnaintWLce Equipment [kpriatItstt Indep¢ndent Exatnination 6,000 648 23.009 6,065 29,074 FIXED ASSETS- YEAR ENDRD 31ST DECEMBER 2022 COST Balan¢¢ at 1st January 2022 and 3 1st Decemb¢r 2¢ll2 DEPRECIATION Ba.'ance at Isi January 2022 Charge for the year Balance at 3 1st December 2022 2022 253,81$2 48,000 6,000 54.000 Net book value at 31 st December 2022 199,882 FIXED ASSETS - YEAR ENDED 31ST DECEMBER 2021 COST Balance at 1st Janllary 2021 and 3 1st Decemb¢r 2021 DEPRECIATION Balapce at 1st January 2021 Churge for the year Balance at 31s DecErnber 2021 2021 253,882 42,000 6,000 48,000 205,882 Triet book value at 3 1st December 2021 Land is tiot depreciated and was valued at £133882 at 315t Decetnber 2022 {2021..£133882).
28TH CAMBRIDGE (ST JOHN'S) SCOUT GROUP PAGE 8 FINANCIAL STATEmE[s FOR THE YEAR ENDED 31ST DECEMBER2022 NOTES TO THE FtNANCIAL STATEMEliTS CASH AT BANK 2D22 2021 cuent ac¢ount Deposit account 36,092 20,093 56,185 43,994 20,027 64,021 DEBTORS 2022 2021 Prepaents and accrned incorne 941 2,510 CREDITORS 2022 2021 Easter ¢arnp trip monies in advance Independent Exatnination 5,546 636 690 690 6,182 ACCUMLLATED FtrND% YEAR ENDED 3 1ST DECEMBEK 2022 Ba]ance at IsLJanuary 2022 BaLance at 3 1st Decetnber Expendinire 2022 Restricted llds Grar)t received Hardship Fund Total Restricted fund$ 72.000 534 6.000 79 66,000 555 loo 72.534 100 6,079 66.555 Unrestricted fuDds 193.697 46,031 49,965 189.763 TufAL FItNDS 266231 46,131 56,044 256,3l8 ACCUMULAI"ED FUNDS Balance al YEAR ENDED 31 ST DECEMBER 2021 1st January 2021 Balance at 3 1st Decelnber Income Expejjditure Transfer 2021 Restrieted fuThds Grant received Hardship Fund Total Restricted funds 78.000 599 6.000 65 72.000 534 78,599 6,065 23.009 72,534 Unrestricted fvnds Designattd funds Total Unrestricted fund5 179.460 490 36,756 490 (490) 193,697 179,950 36,756 36.756 23.009 193,697 266.231 TO'L'AL FUNDS 258,549 29,074 Restricl-d Funds Haritship Fund. This is moncy gsven by Kynaston tAKige to support BeaverSlCubSCOuts from a disadvaThtsged background. Designated Fund5 Tent Fund. This for t¢nt r¢placements. but as the group now h&s sufficient fi]nds to replace te t¢nts, this will no loDger be'ring-fenc£d' going fonwd.
28TH CAMBRIDGE {ST SOWS) SCOUT GROUP PAGE 9 FINANCIAL STATEMENTS FOR THE YEAR ENDED 3 1ST DECEMBER 2022 NOTES TO THE FINANCTAL STATEMENTS STAFF COSTS There are no stsff costs. The trustees consider they are the key rnanagemeDt 8nd are notremunerated. Trustee expenses of £327612021: £4297) were reimbursed during the year. The Expenses are solely inced for the actLVlties and OP¢Tations of the Scout Group. Payllents amounting to £4.41) (including the capktation fee) (2021- £3,990) were paid to Cambridge Distrirt S¢out CouncJ, a charity ID which G Oliver and J Rscber are also trusiees. In with other Scout Groups, trLLStees can have members of family participating in activities and memb¢r5 of the Group. All aCt]tieS and mcmEslP 8re o# the same ternLS as the oth¢r users. FINANCtAL COMMITMENTS The Scout Group h&% total fmancia] conunithients {lease on propety) of £1004.
28TH CAMBRtDGE (ST JOHWS) SCOUT GROUP FtNANCIAL STATEMENTS FOR THE YBAR ENDED 3 1ST DECEMBER 2022 CONfENTS AND SCOUT GROUP INFOILMATION CONfENTS PAGE.. Truste¢s Report IThdependcnt Examiners li¢port Statement of Finan¢ial Activities Balallce Sheet Notes to the Financi41 Stafwnwts SCOUT GROUP LEADER.. Geoff Oliver TRUSTEES,. GeotTOliYer Jeremy liacher Katherine Chwth Katharine Laurd Gerl8ch CleDnell Collingwood Philip Colii8an PRINCIPAL OFFtCE'. Group Headquarters Fiamsteed Road Cambridge CHARtTY NUMBER: 3007I3 INDEPENDENT EXAMtNER'. tan Shipl¢y FCCA For and on behalf of. Prentis & Co LLP I k5c Milton Road Cambridg¢ CB4 IXE BANKERS.. Lloyds Bank PIC 6 St Andrews Street CaTt]bridge CB2 3AX
28TH CAMBRIDGE (ST JOHN'S) SCOUT GROUP PAGE I FtNANCIAL STATEMENTS FOR THE YEAR ENDED 3 IST DECEMBER 2022 TRUSTEBS ANNUAL REPORT The trustees present their annual report for the 28th Cambridge (St Jo]Jn's) Sut Qroup for lh¢ y¢ar etLded 31st D¢c¢mb¢r 2022. The fmancial 5tatemcnts Comply with the Charities Art 2011 and Accounting and Reporting by Charities.. Statement of Recominended prtice applicable to charities preparing their accourAts in accordance with the Financial R¢porting Standard applicable in the UK and liepubli¢ of ir¢land IFRS 102) (ond ¢dition) {¢ffective l January 2019), STRUCTURE, GOVERNANCE AND MANAGEMENr GOVERwIAfG DOCUM£VT The Scout Group was ¢stabli5h¢d by ScoLtt Trust Deed Èn 1969 and registered as a rharity Dn 21st June 1971. ORGANtSATION AND APPOINTMEKf OF TRUSTEES The 28th Cambridge (St John's) Scout Group con3ists of volunteer leaders and helpers, parentslguardians and young people involvcd iti the Scouting moyement alld is supported the Exccu¢ive Conunittee dealing with the administrative End financial management of the Group, organi5ing 5llch marttrs raising fvnds, Headquarters, Jnaintenance arkd other users of the building and the renovation projecL The Chair is appointed by the Group Scout tkader and approved by the Group at its AGM; the Trurer It other members of the Executive Comtnittee are appointed at the AGfyL but look to involve other volunteers. RISK MANAGEMENT The trustees have examined the njOr Strategic, business and operdtional risk Thithin the SCot Group and confinn th&t systems have ery ¢stablithed io enable regular repoTts to be produced so that n¢c¢s58ry $t¢p$ can be tsken to lessen those risks. OBJECTtVES AND AcfiviTIES The key objective of the 28th Cambridge (St John's) Scout Group is to involve young people in the Scouting movcm¢ut and allow the to experience the widc range of Scoutitig activities. The Group runs fiv¢ 5¢Ctions for Beavers (6-8 yEurs), C,ubs (8-10 and a halo and Scouts (10 a half up 14*1 Mith a packed programme of wcekly rneetings in term tiniE, camp5 and other acuvities with a teatn of volunteer lead¢rs and Younts L£aders many of whom are forn)er scouts in the Group. ACHIEVEMENTS, PERFORMANCE AND PUBLIC BENEFIT The 28th Cambridg¢ is P4 thriving Scout Group well recognised in the District wtth waittng lists for e&ch section and a higber number of awards and badges earncd. The Group trics to otTer thc experience Df Scouting to as mally yollng people as p055ible and run5 meettngs on Monday and Tuesda evenill The b¢nefit of the Scouting experience is ot only the great enjoyment involved in all the wide range of activities but also tbe confidence it gives to young petsple to become involved and to work togcther And tsckle new experiences tILTollghout lift- to live the adventure. Th¢ Group benefits from a Headquarters (HQ) building on a site 5eased from the lo¢ul Council in Flamsteed Road and, t[Ou grant fundiug from the Council. has substantr1]Y renovated tile building. The HQ building is a valuable r6source for hire to the CoMunitY and noTm&lly use rnIng and evening 6, and oCl0allY 7, tines a weeL With the end of COVID-19 restrictions, activities acros5 the Scout Group ar¢ back to pre-paTrdemic levels. However, costs have SI11r1CJntIY increased leading to a SilfiCant deficit in the year. this deficit is not sustY4inable and CDITective actions have been taken with the ailn of returning ÉD surplus. The trust¢es Consider the results and financial wsitioD $8ti51actt>ry for the year. Th¢ Stst¢m¢nt of filtn¢la1 Activities shows & deficit aft¢r depreciation of £9.913 (sU1S 2021 Of,682).
28TFI CIWBRII)GIi (Si. J014VSI SCOUT GROUP
I>AGP 2
FINANCIAL STATEMEN'rs roR'I'Ht. YEAR fNDED 3 1ST DECEMBER 2022
TRUSTb.CS ANNUAL REPOR'f...................,.......Icon¢iNuwJ
FINANCIAL RBVIEW AND RF.SERVES
UnrEStrided rcserves hove decreased 10 £189.763 (2021.. £193.697) aml free reserves Jre £55J81 (2021.. £59,8151
whiLh is also considered ¥aiisf#¢tory.
I'lie truste0& r
28TH CAMBRIDGE (ST JOTrWS) Scotrr GROUP PAGB 3 FINANCIAL STATEMENTS FOR THE YEAR BNDED 3 1ST DECEMBER 2022 INDEPENDETrrr EXAMtNERS REPORT TO THE TRUSTEES OF 28TH CAMBRIDGE (ST JOHN'S) SCOUT GROUP I report on th¢ a¢counts of the Scout Group for th¢ year ended 31st December 2022 which are set out on pages 4 to 9. RESPONSIBILITIES AND BASIS OF REPORT A5 the charity tNstees of the Trust you are responsiTrJle for the preparation of the accounts in accordance with the requiremetkt$ of the Charitie5 Act 2011 (Ibe Ac*). I report in respect of Tr,y examination of the Tntsfs accounts carried out ts[£r section 145 of th¢ 205 l Act pnd in carying out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 145(5)(b) of the A¢t. INDEPENDENT EXAMLNER'S STATEfvtENT I hawe Completed my examination. J ¢onfJrm that TLO material matta3 have Come to my attention in connedion with the examination giving me cause to believe that in any ater[al respectr. l. accounting records were Dot kept in resm of the Trust as required by section 130 of the Act. or 2. the aecoullts do not cOrd with those records., or 3. tlLe accounts do not comply with the applical)le Tequirements concerning the foTm and Content of the account5 set out in the Cbarities (Accounts and RwrLS) ReguJ&tions 2008 otherthan any requirement that the accounts give a'true and view which is not a matter considered as part of an iThdependBnt examination. I have no concems and have comc acr055 no other matters in eonnectson with the exan]ination which attentio should be drawn in ibis report to enable a proper under5fanding of the accounts to be reached. tAN SHEPLEY FCCA FOR AND ON BEFIALF or.. PRENTIS & CO LLP CHARTERED AccouKfAwrs & INDEPENDENT EXAMtNERS 115c Milton Road CaTnbridge CB4 IXE
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28'1'H CAMBIUDGL {ST JOI tN'S) SCOUT GROIJP FINANCIAL STA'rrMENTS FOR TFIC YEAR ENDÉD 31 ST DECF.MBER 2022 BALANL'L SHEBT 2022 3021 rixEDASSETS 199,882 203,812 CuRREr ASs's Cjsh at bank D¢btors 56,185 941 64,021 2.510 TOTAL CURIiEwf ASSC'rs 57.126 66,531 LLAEIILI'fiF.S Crvditors.. Du¥1 wlthit) on¢ year 690 6,182 NE1. CURRl>Kr Assk'is 56.436 60J49 'roT. NEY ASSETS 256.3 18 rFir. ruNDq or Tllb. CIIARI'IV Resirict¢d funds lJnrestriLted fiiiids 66,555 Ig9.76J 72.534 193,697" 266.231 I'OIAI, C14ARI'fY 256.318 'rhc firwncial sla¢einents were approved by the Tn]swYs on IL 7 Z£ GLoff Olivcr Scout Group Lcadi'r 'I'h¢ nrTries on page5 6 10 9 fom] part of th¢ financial sÉoi¢ments.
28TH CAMBRIDQE (ST JOHNS) scour GROUP PAGE 6 FINANCIAL STATEMETifs FOR THE YEAR ENDED 31ST DECEMBEK2022 NOTES TO THE FINANCIAL STATEMENrs ACCOUNTING POLICIES (al BASIS OF PREPAIL4TtON OF FINANCIAL STATEMENrs The financial stat¢mcnt5 haye been prepared under the htstorical c05t Conj vention with items recOlsed at cost or transaction value unle&s otherwise stated in the relevant notes to these financial staternent5. The fanCial statetnents have been prepared ID a¢cordance with the Statemenl of R0[runtdtd Practice.. Acfjouniing and R£porting by Chariti¢S preparing their accounLS in accordon¢e with the Finallcial Reporting Standard applicable in the UDited Kitigdom and Republic of Ireland (FRS 102} (second edition) (effective l Januarv 2019) and the Fitwicial R¢porting Stsndard applicablE in the UDit£d Kingdom and Republic of Ireland (FRS 102) glld the Charities Act 201 I. The trustees consider there are no material uncertainties about the Group's ability to continue a going conc¢rn. O)) STATEMENT OF CASH FLOWS T¢ trustees have opted to tak¢ advantage of the amer0)ent to Chariiies SORP FRS 102, whereas only larger charities are required to prepare a 5tal¢tnent of casb flow. (cl INCOME Income represents the atnouni derived from the chari(gs ordinary activities. Income is retognised in &he period in which the ctkarity is entitled to receipt and the a[Ount can be mca8ured with reasonable certainty. No incorn¢ is stated net of any as50ciat¢d expellditure. (d) EXPENDITURE All expenditure is acwunted for on an ara]S basis. Charitable ¢xpenditure cornprises those costs incurred by the charity in the delivery of its activities and services to b¢lleficLarLeS. Governance costs include costs associated with meeting the co11stitIOnal and statOry requirements of the charity and are part of the charitys aetivities. Bxpenditsre is alloc4ted to expense heading5 OD a dirwt C05t b]s. (e) FLXBD ASSETS AND DEPRECIATION TaDgible fixed Sets &re srnted at cost les) depreciation. DepreciatiOT) 1$ provided at rates calclllaied to write off the C05t of fLxed aets, less their e5titnaied residual value, over their expecLed useful lives o the following basis.. The property h¢ld is a leasehold held on behaifof the Group by the Scout Association as custodian trustee. Dutinfr 2012113 improvemellts were Caled out on the property, amounting tt> £118258 and these are considered to have a use7 economic life of 20 years. The deprlatIOn is written off to restricted fund5 a restricted grant wa5 re¢¢Lved frorn Cambridge City CouncRI for the improveinentg. IOId improveNL¢nts . 20 years
28TH CAMBRIDGE (ST JOHWS) Scotrr GROUP PAGE 7 FINANCIAL STATEMENfs FOR THE YEAR ENDED 3 1ST DECEMBER2022 NOTES TO THE FINANCIAL STATEMENIS EXPENDrrLIiE ON CHARITABLE ACTIVITIES YEAR ENDED 3 1ST DECEMBER 2022 Unrestricted Restricted 2022 2022 Total 2022 S¢outing activities- CaMpactivity daJ3 Scouting actlVLties- W¢¢kly m¢eti Capitation Insurance Utility bills Ground rent BUildg maintenance Equipment Other expelldim Depre¢i8tion Independent Examination 26,108 3,975 4,415 1,184 3,339 1.004 3,086 5.534 630 26,108 4.054 4.415 1,184 3,339 1.004 3,086 5,534 630 6.000 690 79 6.000 690 49,965 6,079 56,044 BXPENDITUIiE ON CHARITABLE ACTIVITtES YEAIL ENDED 3 1ST DECEMBER 2021 Unrestricted Restrict¢d 2021 2021 Total 2021 Scouting activitie5- caMpactivity days Scouting activitie5 - Weekly meetings Capitstion Insur&nce 5,844 i,009 3,990 1251 1,416 1,004 2.5g I 3,266 65 5,909 3,009 3,990 1.25 1 1.416 1,004 2,581 3,266 6,000 648 Grtsulld rent Building rnaintWLce Equipment [kpriatItstt Indep¢ndent Exatnination 6,000 648 23.009 6,065 29,074 FIXED ASSETS- YEAR ENDRD 31ST DECEMBER 2022 COST Balan¢¢ at 1st January 2022 and 3 1st Decemb¢r 2¢ll2 DEPRECIATION Ba.'ance at Isi January 2022 Charge for the year Balance at 3 1st December 2022 2022 253,81$2 48,000 6,000 54.000 Net book value at 31 st December 2022 199,882 FIXED ASSETS - YEAR ENDED 31ST DECEMBER 2021 COST Balance at 1st Janllary 2021 and 3 1st Decemb¢r 2021 DEPRECIATION Balapce at 1st January 2021 Churge for the year Balance at 31s DecErnber 2021 2021 253,882 42,000 6,000 48,000 205,882 Triet book value at 3 1st December 2021 Land is tiot depreciated and was valued at £133882 at 315t Decetnber 2022 {2021..£133882).
28TH CAMBRIDGE (ST JOHN'S) SCOUT GROUP PAGE 8 FINANCIAL STATEmE[s FOR THE YEAR ENDED 31ST DECEMBER2022 NOTES TO THE FtNANCIAL STATEMEliTS CASH AT BANK 2D22 2021 cuent ac¢ount Deposit account 36,092 20,093 56,185 43,994 20,027 64,021 DEBTORS 2022 2021 Prepaents and accrned incorne 941 2,510 CREDITORS 2022 2021 Easter ¢arnp trip monies in advance Independent Exatnination 5,546 636 690 690 6,182 ACCUMLLATED FtrND% YEAR ENDED 3 1ST DECEMBEK 2022 Ba]ance at IsLJanuary 2022 BaLance at 3 1st Decetnber Expendinire 2022 Restricted llds Grar)t received Hardship Fund Total Restricted fund$ 72.000 534 6.000 79 66,000 555 loo 72.534 100 6,079 66.555 Unrestricted fuDds 193.697 46,031 49,965 189.763 TufAL FItNDS 266231 46,131 56,044 256,3l8 ACCUMULAI"ED FUNDS Balance al YEAR ENDED 31 ST DECEMBER 2021 1st January 2021 Balance at 3 1st Decelnber Income Expejjditure Transfer 2021 Restrieted fuThds Grant received Hardship Fund Total Restricted funds 78.000 599 6.000 65 72.000 534 78,599 6,065 23.009 72,534 Unrestricted fvnds Designattd funds Total Unrestricted fund5 179.460 490 36,756 490 (490) 193,697 179,950 36,756 36.756 23.009 193,697 266.231 TO'L'AL FUNDS 258,549 29,074 Restricl-d Funds Haritship Fund. This is moncy gsven by Kynaston tAKige to support BeaverSlCubSCOuts from a disadvaThtsged background. Designated Fund5 Tent Fund. This for t¢nt r¢placements. but as the group now h&s sufficient fi]nds to replace te t¢nts, this will no loDger be'ring-fenc£d' going fonwd.
28TH CAMBRIDGE {ST SOWS) SCOUT GROUP PAGE 9 FINANCIAL STATEMENTS FOR THE YEAR ENDED 3 1ST DECEMBER 2022 NOTES TO THE FINANCTAL STATEMENTS STAFF COSTS There are no stsff costs. The trustees consider they are the key rnanagemeDt 8nd are notremunerated. Trustee expenses of £327612021: £4297) were reimbursed during the year. The Expenses are solely inced for the actLVlties and OP¢Tations of the Scout Group. Payllents amounting to £4.41) (including the capktation fee) (2021- £3,990) were paid to Cambridge Distrirt S¢out CouncJ, a charity ID which G Oliver and J Rscber are also trusiees. In with other Scout Groups, trLLStees can have members of family participating in activities and memb¢r5 of the Group. All aCt]tieS and mcmEslP 8re o# the same ternLS as the oth¢r users. FINANCtAL COMMITMENTS The Scout Group h&% total fmancia] conunithients {lease on propety) of £1004.