Trustees Annual Report For the year 0110412022 to 311312023 Section A Reference and administration detail Charlty name: l Bourne End Scout Group Registered charity number: 3￿703 Charlvs prfnclpal address: Bourne End Scout Hut Furlong Road Bourne End Buckin8hamshire SL8 SAE Names of charlty trustees who manage the charlty: Trustee name Office held lif any) Dates acted lif not for whole yearl Samantha Samuel John Samuel Group Scout Leader Chairman Secretary Membership secretary Treasurer Group Administrator Maintenance Jenny Bennin8 Scott Lloyd Rachel Robinson Martin Pidgley io li 12 Section B Structure. governance and management Type of governlng document: The Group's governin8 documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. How the ¢harity Is constftuted: The Group is a trust established under its rules which are common to all Scouts. Trustee selectlon methods: The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Addltlonal governance issues: The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees. of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair. Treasurer and Secretary together with the Group Scout Leader, parent's representation and meets 6 times a year. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions,. Assisting In the recruitment of leaders and other adult support; Appointing any sub- committees that may be required.. Appointing Group Administrators and Advisors other than those who are elected. Risk and internal control: The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activitie The objectives ofthe group are as a unitof the Scout Association. The Aim of The Scout Assoclatlon Is to promote the development of young people in achievin8 their fijll physical, intellectual, social and splrltual potentials. as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Assoclation is by providing an enjoyable and attractive scheme of progressive trainin& based on the Scout Promise and Law and guided by adult leadership. Ourin8 the year we have five sections meetin8 on a weekly basis durin8 term time: Quebec 18eaversl, Jubilee and Jungle (Cubs) and Victory and Endeavour IScouts} and Vulcan {Explorersl. Yukon Beavers is currently closed due to lack of leaders, Across all the sections, artivities were chosen with discussions with the young people and organi5ed by leaders to enable children to earn specific actlvlty bad8es as well as to meet the criteria for the challenge badges. We are supported by parent volunteers. Publ1¢ benefft statement.. The Group meetsthe Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and perform3nie The Group continues Its commltment to fundraising to cover the shortfall between costs and money from subscriptions. The Group now has over 90% of all young people moving up through the sections gaining thelr Chief Scout Awards, we have exciting and adventurous programmes runnin& and growth within the Group. As a group we have around 55 adu￿ volunteers made up of Leaders. Executive Members and Occasional Helpers ection E Financial Review Reserves Policy: The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to £6.500 to ensure that there will be enough money to cover any emergency repairs and replacements e.g. to the heating in the Scout Hut. The Group held reserves of approximately £27,1KKI againstthls at yearend. However, this includes the Capitation cost of £8,580 which is due l April 2023. Investment is due to be made in some new camping equipment and repairs are urgently needed to The Scout Hut. Investment pollcy: The Group does not have sufficient funds to invest in longerterm investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash at a high street bank. Section F Other optional information The Group remains committed to increase adult volunteers annually, to ensure the future of the Group. Whi15t also maintaining the high level of trainin8 our Leaders receive. Seition G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitvs trustees Signaturelsl Full name{sl Scott Lloyd Sam tha Samuel Position Treasurer Trustee IGroup Scout Leaderl Date CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independenl Examinerfs Report Report to the trusteos 1st Boume End Scout Group On accounts for the year ended Charity no (If any) 31* March 2023 300703 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ih8 Trust.) for the year ended Respon8ibilitle8 and ba818 of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities Act 2011 ("the Act.) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b> of the Act. Ind6p8ndont I have completed my examination. I confimi that no material matters have examiner's Statsment come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records,. or the accounts did not Comply with the applicable requirement8 concerning the fom and content of accounts set oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have ￿me across no other matters in connection th the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be ￿8¢hed. se delete the words in the brackets rfthey do not apply. Slgned: Date: oi Name: David Imits'ng Relevant professional qualification(s) or body lif any): ICAEW Chartered Accountants Address: 3 WalnLrt Grove. Woobum Green HP10 OAL IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight Material matters of ¢on¢em (see CC32, Independent examination of charrty accounts: directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018 1st Bourne End Scout Grou Re lstered Chari Number 300703 Year ended 1st March 2023 Assets & Llabllltles Cash basls 2023 2022 Fixed Assets Tangible Assets 3.740 3.740 3.740 3.740 Cash Funds Bank Current Account Deposit Account Electricity Deposlt 11,059 16,543 176 27,778 ii.ioi 18.CM)6 29,107 Sund {1941 31,324 32,847 harl Openin8 Balance Surplus / Deficit 32.847 11.5231 25.111 7,736 Closlng Balance 31.324 32,847 The accounts have been prepared by Samantha Samuel IGSLI & Scott Lloyd (Treasurer} for 1st Bourne End Scout Group. The accounts have been approved by the trustees and signed on behaff of the trustees by Signed Date John Samuel Inde ndent Examlner Signed Date Z07 Name and Qualifications Ic&e Page I tst Bourne End Scout Grou Vea* 3tst March Z 2022 e51rkted RertdrtÈd F￿d$ Fun Unrestri Funds Funds Tat*ls 14otes Tota15 SubstfiPtioTrs 6rft Aid Interest 6rants Mlni Bus Hlre Donations Hall Hlre Other Fundralsthrf Comp Fee5 Othei Incorne Cloth1￿ Sale5 Total Income i&￿4 4.849 37 18,104 4,849 37 19,340 19,340 8,C#)O 215 430 165 165 595 215 430 59S 3,269 5,784 3.269 3.079 4.130 3,079 4,130 417 33.220 417 33,220 89 35.285 89 35.285 Capltatlon HQ mèlntenaKe QM Stores Equlpment Replac*menl Group Expenses Section Costs Camps other A¢tfvttl•s Insurance Clothin8 Costs Fundralsln8 Costs Minl bus Expenses Unpaid 5ubscrlptlon$ Payment Pro¢eWn8Char8es 9,420 7.613 321 2% 3.590 2,377 5.297 9.4x1 7,613 321 2% 3.59) 2.377 5,297 8.214 5,240 1,3 8.214 5.240 1,377 3.699 1,621 2,799 1,621 2,799 1,720 1,720 1,502 1.502 1,3tsJ 106 I,ois 54 33 27,549 106 2,015 54 33 27,S49 2.066 63 34.743 34.743 lus 11.5231 11,5231 7,736 7,736 1st Bourne End Scout Grou stered Chari Number 3(K1703 Year ended 31st March 2023 Not to the Accounts Fundralsln Detslls Funds Raised Net Income Costs Amazon Smile Bag2School Christmas Tree Fundralser Family BBQ May2022 Fun Night 2022 Parkfest Recycle4Chairty St Pauls Fete Other 237 88 1.775 1.073 35 28 16 12 237 88 821 768 -954 -305 -26 28 -15 12 3,269 -1,300 1.970 Malntonance Detsll 202 Cleaning Elertricity 773 1,129 300 1,177 63S 836 895 378 198 682 139 5.240 Rent & Rates Scout Hut Repalr & Malntenance Security System Telephone & Broadband Waste Collectlon Water 898 2,587 137 221 722 358 7,613 Section E enses Beavers Cubs Scouts 365 380 1.632 424 615 582 2.377 1,621 Page 3