## Acting GSL’s Report 1[st] April 2021 – 31[st] March 2022 I am writing this annual report in the capacity of Acting GSL for 3[rd] Upton and District Commissioner for Slough Scouts. I am pleased to report that it has been another successful year of Scouting at 3[rd] Upton. When the COVID restrictions were relaxed in the Spring of 2021, the Beavers, Cubs and Scouts were able to meet face to face for the first time in over a year. The sections very quickly returned to their full and varied programme of activities so I can report that membership is growing or is close to capacity The hall is well used and providing a good level of income, the group is in a strong financial position. We are well provisioned in terms of leaders, and we also have another group, 10[th] Slough, using the HQ for their meetings on a Sunday. Scouting has introduced a new section for young people aged 4 – 6 years old called Squirrels. Whilst I was reluctant at first, Alecia and her team have done a fantastic job putting the leadership team together ready for the inaugural meeting in April. The launch has not only proved extremely successful but strengthened our leadership team. In drawing this report to a close I would like to say how proud I am of all the leaders within 3[rd] Upton, you are all a credit to the Group, to the Slough District and to the community at large. By providing active Scouting in Slough, we are changing the lives of young people and creating memories that I am sure they will treasure forever. Thank you all, from all of them Ian Ian Goldswain acting GSL 3[rd] Upton Scout Group DC Slough District ## 3[RD] UPTON BEAVER SCOUTS Section Report 1[st] April 2021 to 31[st] March 2022 We held weekly drop in sessions during the second lockdown where we set weekly badge work challenges, played games and chatted! We returned to face to face scouting in April 2021 which was very exciting! During our weekly meetings we continue to work on badges and challenge awards, play games share our weekly news and have “show and tell” sessions. We had a lovely Saturday at Burnham Beeches where we completed our Hikes Away stage 1 badge. We had great fun at our first sleepover in two years where we had a Halloween party, zombie wide game and sparklers Friday night. On Saturday we made rockets, firework pictures, played game. We ended the day with a trip to the swings. Clare Clark Beaver Scout Leader ## 3[rd] Upton Cub Scouts ## **Section Report 01 April 2021 – 31[st] March 2022** Following extensive periods of lockdown in the previous year, in April 2021 we were finally allowed to resume face to face meetings with our Cub Scouts. However, a nationwide restriction was imposed on the numbers allowed to attend any such meeting and so it became necessary for us to split our Cubs into two separate groups. This was achieved successfully with each group meeting on the same evening for one hour with a suitable gap between their arrival and departure. In the final two weeks of the summer term (July 2021) we managed to get all our Cubs together again for the very first time in 16 months. It was amazing, particularly as quite a few of our young people had not actually met each other before! When we returned after the summer holidays in September 2021 full meeting sessions were again allowed and we are so pleased that they continued for the rest of the year and indeed continue today. At long last we were back to ‘normal’ Scouting with a total of 25 Cubs (12 girls and 13 boys). New Sixes were created and we were again able to offer a varied Wednesday evening programme geared to a balanced combination of games, badges and awards. Our one regret is that we were unable to offer our Cubs a weekend camp during that year, but we’re delighted that these can now be reinstated in the current year. I must express my sincere thanks to a great team of enthusiastic and dedicated, leaders, fully supported by equally enthusiastic parents. It certainly made everything possible throughout a difficult time and we continue to work together to make better memories for our young people in 2022. Trevor Greenaway Cub Scout Leader (Akela) ## 3[rd] Upton Scout Troop ## **Section Report 1[st] April 2021 – 31[st] March 2022** In April 2021 we started meeting face to face again after a long-time meeting via teams. We went to local campsite Walter Davies, where we spent two days doing fire lighting, backwoods cooking, axe and saw skills, Frisbee golf and team building. It was great to get everyone back together. After this we began meeting regularly on Thursday nights again. In the summer term we went to the Jubilee riverside centre and went kayaking, for a lot of the scouts this was their first ever time on the water. In the summer we went for a 5-day camp at Dorney wood where we went on hikes, built campfires, practiced camp skills as it had been a long time, the scouts mostly enjoyed the massive waterslide we built. In November we represented the scouts at the local Remembrance Day parade. A week later we had a sleepover at the scout hut and then competed in the District Incident Hike. In December we brought back our annual tradition of Christmas bowling, bowling in Christmas jumpers. In February we completed the expedition challenge, scouts had to plan a 2 day walk, create a kit list and a menu then complete it as a team 15 of them completed the award. In March we went to Windsor leisure centre to go swimming. This all on top of our usual Thursday meetings. In the last year numbers have also risen, after COVID we were down to 19 members we are now up to 34. CHARITY COMMISSION FOR ENGLAND ANO WALES 3RD UPTON SCOUT GROUP Receipts and payments accounts CC16a Forthè period To 01m4r2021 31103f2022 Section A Receipts and payments Unrestricted funds Restricted funds Endovffliorrt lunds Total funds Last year tothe nBa￿St£ toth• Iwre81£ to￿ n•arn8t£ tothe nearest£ A1 Receipts Substtipbons Fund RaisAryJ 245 424 303 1.018 Inyestyneni Inte GrftAd 247 247 Cwd Grants Sundry Sub total{GtDss ffln¢ome for AR) 10.66T 10,667 20,193 27.114 21,114 A2 Asset and investment sales. Isee tablel. Sub total 27,114 37.114 22,430 A3 Payments Membership F￿S 1.873 1.873 776 57 154 1809 1,776 10 170 Rates 154 Inlemet Cleaning Hall Repai[5 & Maintenan insuran Group Aifrninistrthn 990 4.312 978 457 875 936 4.312 590 1,626 600 3.914 3,914 Sundry Sub total 13.737 13.737 10.073 A4 Asset and Investmènt purchases, (see table) Sub total 13.737 13.737 10.073 Net of r￿Ipts/(Payrnents) A5 Transfers between funds A6 Cash funds last year end Cash funds this year•nd 13.371 13.3TT 12.357 75.698 89.07 75,698 89.075 63.341 75,698 CCXX R1 accounts ISSI 23108r2022 Section B Statement of assets and liabilities at the end of the period UnrestrictÈd funds Restricted funds Endowment funds Categorios 81 Cash funds 17.335 5i769 10.583 Toial cash fvnds 89,075 Restn"cted funds Endowrn¢nt funds to nparestt funds to nèarost£ Details 82 Other monetary assets Fknnd towhich C(6t l00iwaD CuTTrTrt val Oe13ils Fund towhich Details CO5t{okth￿j Current valuè B4 Assets retained for tha ¢harity'$ own use Fuwj to whkh AAnount d When due onal Details BS Liabilities SwJned by one or ￿ tnjstees on behaff of all the trustees Stgrjalure Print Name Date of roval ROBERT STANGER CCXX R2 atxthjnts ISSI 23108r2022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 3RD UPTON SCOUT GROUP On accounts for the year ended 31st March 2022 Charity no (rf any) 300687 Set out on pages I report to the trustees on my examinats.on of the accounls of the above chartty (Ihe Trust-) for the year ended 3110312022. Responsibilities and basis of report As the charivs trustees. you are responsib￿ for the preparation of the accounts in accordance wth the requirements of the Charities Act 2011 (Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement coffle to my attention in connection wrth the examination which gtves me cause to believe that in. any matenal respect: the accounting records were not kept in accordan￿ with section 130 of the Chanties Act: or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements con￿MIng the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 13. K). 2 Name: Relevant professional qualificationls) or tK)dy (if any): Address: Cug 6(2 IER Oct 2018 ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|to end date|to end date|to end date|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||||| ||||3RD UPTON SCOUT GROUP||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||3
0
0
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7||||||||||||| ||||1|3|9|6|||||||||| ||||||||||||||||| ||||3RD UPTON SCOUT GROUP HEADQUARTERS||||||||||||| ||||UPTON COURT ROAD||||||||||||| ||||SLOUGH||||||||||||| ||||Postcode||||||SL3 7LU||||||| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||David Nichols|Chairman|| ||Vivien Gibbons|Secretary|| ||Robert Stanger|Treasurer|| ||Trevor Greenaway|Cub Scout Leader|| ||Ian Goldswain|GroupScout Leader|| ||Harrison Saunders||March 2022| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Independent Examnier|Russell Ford|Caird House,RowleyLane| |||Slough,SL3 6PB| |||| |||| |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust, association, company)
How the charity is constituted
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods|| ||The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leader, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent’s representation and meets manage them every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from hall rental and fund raising. The
Group is primarily reliant upon income from hall rental ,
subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be
a major reduction in income. The Committee could raise the
value of subscriptions to increase the income to the group
on an ongoing basis, either temporarily or permanently, and
also to increase the income from hall rental.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group provides a varied and challenging scheme of
progressive training for young people based on the Scout
| ||Promise and Law and guided by adult leadership.| ||| ||| ||| ||| ||| ||| ||| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|Any grants made by the Group to any of our young people| |---|---| ||are only made following full approval from the Group| ||Executive Committee.| ||The only contribution made by our leaders is their time, there| ||are no financial contributions made to them other than| ||reimbursement of their out of pocket expenses when this| ||cost is incurred on behalf of the Group.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| **Section D** **Achievements and performance** |Summary of the main achievements of
the charity during the year|All sections successfully maintained active numbers despite
the Covid restrictions and there was additional growth in
some areas when face-to-face meetings finally resumed.
More significantly, the Group appointed new volunteer
leaders to initiate our new ‘Squirrel’ section, beginning in
April 2022, for young people aged 4-6 years old. This launch
has not only proved extremely successful but strengthened
our leadership team.| |---|---| ||Refer also to separate reports from the Group Scout Leader
and Section Leaders.| ||| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|| ||The
Group’s
policy
on
reserves
is
to
hold
sufficient
resources to continue the activities of the Group should
income and fundraising activities fall short. The Group
Executive
considers
that
the
Group
should
hold
a
contingency reserve sum equivalent to 12 months running
costs, approx. £10,000| ||The Group held total reserves of £89,075 at year end.
Allocated as contingency reserve (£10,000), Jamboree Fund
(£10,583) and the balance for the HQ ‘Raise the Roof’
project.| Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds The Group relies heavily upon the income received from (including any fundraising); letting out the hall. It is our intention to build enough reserves to 'raise the roof' of our HQ building. The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or The Scout Association's Short Term Investment Service. . how expenditure has supported the key obi"eclives of the charity.. * invesknent policy and obiectives". Section F Other Optional Information Plans for future peric*s Idelails of any significant aclivilEs planned to achieve them) Streri9then the Group through recruV(ment of more parent volunteers and continue to provide a challenging and varied training programme for the young people. Section G Declaration The Iruslees dedare that they have approved the twstees. retKtrrt above Signed on behalf of the charl￿S trustees Signalure{sl Full namelsl lan Gokjswain Robert StsngeT Position leg Secretary, Chair) Group Scout Leader Treasurer Date