## Trustees' Annual Report ## For the period From (start date) 0 6 0 4 2 4 to end date 0 5 0 4 2 5 Section A Reference and administration details Charity name 3rd Marlow Bridge Scout Group Other names the charity is known by Registered charity number (if any) 3 0 0 6 8 3 HQ registration number Charity’s principal address Mill Road Marlow Buckinghamshire Postcode S L 7 1 P X ## Names of the charity trustees who manage the charity |(These|(These|will|be published in the annual report of the charity and the Charity Register|be published in the annual report of the charity and the Charity Register|be published in the annual report of the charity and the Charity Register|if reporting for a Registered Charity with a charity regulator)|if reporting for a Registered Charity with a charity regulator)| |---|---|---|---|---|---|---|---| ||||Trustee Name|Office (if any)||Dates acted if not
for whole year|| |1|||Ian Milburn|Chairman|||| |2|||Ian Dodds|Group Lead Volunteer|||| |3|||Natasha Hargreaves|Treasurer|||| |4|||Robert Raynor|Trustee|||| |5|||Simon Wetenhall|Trustee|||| |6|||Alison Grottrup|Trustee|||| |7|||Noah Grottrup|Trustee|||| |8|||Nicholas Baker|Trustee|||| |9|||Andrew Buick|Trustee|||| |10|||||||| |11|||||||| |12|||||||| |13|||||||| |14|||||||| |15|||||||| Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Type of advisor Name Address 1 LT700001 (14 September 2024) Section B Structure, governance and management Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 1 Ex Officio Trustees, and 6 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |Section B|Structure, governance and management (continued)| |---|---| ||Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (14 September 2024) |Section C|Objectives and activities| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The Group runs seven sections - Squirrels (1), Beavers(2),
Cubs(2) and Scouts(2). Squirrels, Beavers, Cubs and
Scouts have been running at maximum capacity and a
waiting list is in place. All sections except Squirrels
undertook nights away during the year,including attending
the District Camp, County Cub Camp, Scouts February
Freezer and various individual section camps. A variety of
activities have been enjoyed by all sections including a
visit/camp to Whipsnade Zoo. Some sections have
benefitted from young Leaders and the continued support of
parents. Other group events include Remembrance Day
Parade/Service and attending the District St George's Day
Service| Additional details of the objectives and activities (optional information but encouraged as best practice) |Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The Group operates with the help of volunteer Leaders and
Trustees. The Group also encourages parents to assist in
Camps and normal meetings. Without this additional
volunteering the Leaders would not be able to provide all of
the activities that they do, and the Group would not be as
successful or popular.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the| |---|---| 4 LT700001 (14 September 2024) advancement of citizenship or community development headings. |Section D|Achievements and performance| |---|---| |Summary of the main achievements of
the charity during the year|The charity has continued to provide support to the running
of 3rd Marlow Bridge Scout Group. It provides the record
keeping and accounting required to allow the leaders,
assisted by Young Leaders, to provide Scouting to all of the
young people. In the past 12 months, we have started a
brand new Scout Troop and Squirrels Drey which have
expanded our age range and given more opportunities to the
youth of Marlow and the surrounding areas| |Section E|Financial Review| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about:
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 3 months running costs, circa £5000.
Brief statement of the charity’s policy on
reserves
There are no funds materially in deficit
• the charity’s principal sources of funds
(including any fundraising);
The Group held reserves of approximately £40000 against
this at year end. This is above the level required for
operating expenses. We had obtained various government
grants and rates relief as a result of the pandemic and a sum
of the money is earmarked for improvements to the
Buildings and surrounding land over the coming 12 months.
The Group's principal sources of funds are membership
subscriptions, direct contributions to activity costs and fund
raising in the Community|| 5 LT700001 (14 September 2024) hr￿ •xpendth the k•y d)j•¢tives oltho he wiup has Invested w1rmcy￿Y In f4yI SqurTels. Beaver8, Cub6 and Se¢￿18, wlh jLt8t 0￿r £16,000 on Camping, 8adgeg ar￿ other acbwts•8 dunAg thè year. We spentiust over £5700 on oqulNneni such 48 tents, ta￿e* •nd thairs to be aL4v to hdp u5 carry out th8 aclmtses. M&nIent￿r* upgr8d8s wtre ¢XIn￿OI8d to our tx#'ldlng$ tOl41ing fftist undar£20,IWO • Invo￿rnOnt pollGy abJ'•£4iv•s', The Group d￿8 not have wific4•nt I￿¢19 to invefjl in lon9ar tenn Investments. The GfOUP h88 Iherefore adoptod a Fisk aversts •trategy lo the in￿￿￿ert fimds. funds are hdd in ca8h U￿n0 only m&inBtream bank• or buildina PIAn•for fLrturn parftyJ8 Id•twl• of ony gnrficonl acts'￿11￿1 pl4nn•d to aGhl&v• th•rnl In 202Y2026 ￿ ￿An to mak•luther ￿grade8 to cwr 8wwag• sythm wh'th has become doi*LI as well as fennovaUon and upgra(Je lo our Grymping $tore roorn. SqL#rral$, B•aver$. Cube and Scouls wll contynue to parbrApal• In m•ny a£ts'vilei Indudlng g County t4rnp in May 2026. ZTh6 truBtae8 d•darn that Ih8y h8¥e aFyo4*1 th• knMlee•' r•p(xt abov• Signed on beh*W 91 th•rtty'• tru$l••• Signglwe(•l Full n•m•l#l po￿10n lfjg Secw•tffj, Chairl D818 6 Lf70LM)D1114 Septembar 20241 ## **3rd Marlow Bridge Scout Group Income and Expenditure Statement 5th April 2024 - 4th April 2025** **----- Start of picture text -----**
2024-2025 2023-2024
Income
Camps and Events 12,092.00 7,081.00
Donation 3,018.70 438.00
Failed Payment Fee -41.46 -0.11
Gift Aid 4,605.20 3,767.82
Insurance Payout 10,370.09 0.00
Refund 152.73 158.69
Rent 5,000.00 5,000.00
Subscription Fees 17,345.00 16,227.15
Expense
Correction to 23/24 accounts 0.00 -162.64 See Note 1 at bottom of page
Activities 8,713.99 3,170.75
Badges 1,998.90 987.39
Camps 4,288.09 3,912.95
Capitation 8,694.00 8,515.00
Charity 110.00 100.00
Cleaning 599.00 892.07
Equipment 5,713.82 1,251.50
First Aid 66.23 116.00
STRIPE - pre paid expense card 0.00 200.00
Food 1,318.66 852.07
Food 47.95 0.00
Fund Raising Costs 98.30 0.00
GoCardless Fees 1,184.08 0.00
Hut Maintenance 19,752.40 1,144.63
Insurance 1,551.45 1,137.46
Refund for cancelled event 413.00 0.00
Software (OSM) 131.16 29.00
Stationary 70.53 66.03
Sundry 243.99 245.31
T-Shirt 579.25 522.45
Uniform 2,551.49 2,001.55
Utilities 2,618.26 1,746.55
Account balances
Expense Account 1,826.76 162.15
Lloyds Bank 15,035.43 16,208.33
Lloyds Bank - Savings 40,000.00 40,000.00
Capitation Deference 0.00 8,694.00 See Note 2 at bottom of page
Summary
Account balance brought forward 65,064.48 59,120.00
Total income 52,542.26 32,672.55
Total expenditure 60,744.55 26728.07
Net income -8,202.29 5,944.48
Account balance carried forward 56,862.19 65,064.48
**----- End of picture text -----**
Note 1: This adjustment is because the expense account was incorrectly reported as a £200 expense in the original 23/24 accounts. This correction is for the original transfer to the expense account minus some transactions not correctly listed as expenses as a result Note 2: The 2024/2025 capitation was accidentally paid in the 2023/2024 tax year. This amount was not to be included in the 2023/2024 accounts and so was deferred to 2024/2025 and shows as an expense item accordingly for this year Independent exJminerf8 report to the trustets of * Marlow Bridge Scout Group I reFK)rt to the trustees on my &YaM)￿tIOll of the a￿Oll￿ts of the 3rd Marlow Bridge Scout GTOUP for the year ended Sib April 2025. Re8pon8ibilities and b#818 of T¢￿rt As the charity trustees of the 3Td Marlow Bridge So)ut Group. you are res￿nSI￿]e for the preparation of the accounts in accordanee with the requirements of the Charities Art 2011 rthe Act?. I report in reSp￿t of my examination of tbe 3rd Marlow Btidge SLy)ut Group accounts carried out under section 145 of the 2011 Act and in earryiDg out my examination I have followed all the applicable Directions given by the Charity Cornm￿]0￿ under section 145ts)0)) of the ACL Independent examlntrfs 8tatement I have completed examination. I confirm that no material matters have o)me to my attention in connection with the examination givin8 me cause to believe that in any n￿terIal respect: a(£ounting reeord8 were not kept in of the 3nl Marlow Bridge Seout Group as required by section 130 of theAct" or the accounts do not acconl with th08e records. I have DO wneerns and have come aCTl￿ no other n)atters in L*)wieetion with the exaMi￿tiOn to which attention should be drawn in thi8 re￿rt in order to enable a proper UDderslaJ)(bn8 of the accowits to be reached. Sign Name: FllkTT+EuJ Hoo Relevant professional qualification or membership of profes8iona] tKxlies (rfany): Adk Addrtts: 37 A@￿{￿L& f3éLk,Fii)LOT, O%oU , oxki 7 SLI 07lIKl£o£S Date: