Trustees, Annual Report For the period From Islart datel to end date Section A Reference and administration details Charity name 3rd Marlow Bridge Scout Group other names the chanty is known by Registered charity number Irf any) HQ registration number Charity's principal address Mill Road Marltr Buckin hamshiré Poslc¢>de Names of the charity Iruslees who manage the charity (Thesa wllbeWbl￿66In the •nnUJ1fewt￿ft>v ch•ntyandthe ch•rtfyrW(or) Trustee Name Offi￿ {If any Dates acted If not for whole yèar lan Milburn lan Dodds Robert Ra ner Natasha Har reaves Alison Grottru Simon Welenhall N¢)ah Grottru Andrew Buick Nicholas Baker el Meek Chaimian Scout Leader s￿reta Treasurer Beaver Scout Leader Cub Scout Leader Scout Leader Assistant Scout Leade Scout Leader Membershi Secrets Grou C6109123- 05104124 01109123- 05104124 01109123- 05104124 24111r23- OS104r24 01111123 - 05104124 04103124 - 05105124 (fi104123 - 01109123 10 12 13 14 15 Names and addresses of advisers (optional infomiation but encouraged as best practice} (These Ihe thaytyj Type of advisor Name Address 1 LT700001 (3rd December 20181 Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group'5 governing dLKumenls are those of the The SCO￿ Association. They consist of a Royal Charter. which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Seoul AsscKiation. le.g. trust deed, conslilutionl How the charity is constituted The Group is a Irusl estsblished under ils rules which are common to all Scouts. le.g. Irusl, association, company) Trustee selection methods le.g. appointed by, elected byl The Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Association. Additional governance issues loplional InfO￿allon but encouraged as best practice) You may choose lo include additional information, where relevant, about.. The Group is managed by the Group Executive Committee, the members of which are Ihe'charty Trustees. of the Scout Group which is an educational charity. As charity trustees they are responsible lor complying wlh legislation applicable lo charities. This includes the regislralion, keèping proper accounts and making retums lo the Charity Commission as appropnale. Policies and procedures adopted for. al the induction and training of trustees.. bl Iruslee, consideration of major risks and the systems and procedures lo manage them The Committee consists of 3 independent represenlalives, Chair, Treasurer and Secretary together with the Group ScoLrt Leaders, individual section leaders lif opted lo lake on the responsibility) and parenl's representstion and meet8 every 3 months. Members of the Executive Committee complete 'Essenlial Inlormalion for Ex8CUtive Commitlee, training within the first 5 months of Joining the committee. This Group Executive coMm￿ee oxists lo support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for." The maintenance of Group property., The raising of fijnds and the admini51ralion of Group finance., The insurance of persons, property and equipment". Group public occasions.. As515ting in the recruthent of leaders and other adult support." Appointing any sub committees that may be required,. Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 20181 Section B Structure, governance and management Icontinuedl The Group Executive Committee has identrfied the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established lo mitigate against them. The main areas of concern th* have been idents.fied are". Damage to the building. property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisalions. The Group has sufficienl buildings and contents insurance in place lo milu*e against pemianent loss. Injury to leaders. helpers. supporters and members. The Group through the capilalion fees conlribules lo the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced inctyne from fund raising. The Group is primarily reliant upon income from Subscriptions and fundraising. The group does hold a reserve lo ensure the eonlinuily of activities should there be a major reduction in income. The Committee could raise the value of $ubs¢ription$ lo increa$g the ineome to the group on an ongoing basis, either lemporarily or pemanenlly. Reduction or loss of le*rs. The group is totally reliant upon volunleers lo run and administer the activities of the group. If there was a reduction In the number of leaders lo an unacceptsble level in a particular section or the group as whole then there would have to be a contradion. consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or10ss of mefnbers. The Group provides activities for all young people aged 6 10 14. If there was a reduction in membership in a particular section or the group as whole then there would have lo be a contraction, con501idation or closure of a section. In the worsl case S￿nan0 the complete dosure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assuran￿ again51 rnalerial mismanagement or loss. these include 2 signatories for all payments and comprehensive Insuran￿ policies lo ensure that insurable risks are covered. 3 LT700001 (3rd December 20181 Section C Obje¢tives and a¢tivities Tho Purpose of Scouting Scouting exists lo actively eng￿e and support young people In their personal development, empowering them to make a positive contribution lo society. Summary of the objects of the charity sel out in its governing document The Values of S¢ouling As Scouts we are guided by these values.. Integrty- We wrth inlegrity.. we afe honest. IrusNvorthy and loyal. Respect- We have sew-respecl and respect for others. Care- We support others and tske care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co•operatlon - We make a posilwe drfference," we Cov operate with others and make friends. The Scout Method Scouling takes place wthen young pecole, in partnership with adults. work together based on the values of Scouting and.. enjoy what they are doing and have fun lake part in activities ind¢)ors and outdoors leam by doing - Share in spiritual refieth'on lake responsibility and make choiees undertake new and challenging aclNilies make and live by their Promise. Summary of the main adivilie$ in rel*ion to these objects Scoutsl11. Beavers, Cubs and Scouts have been running at maximum capacity and a wailing list is in place. All five $￿tIOnS undert¢>)k nighls away during the year.including attending the District Beaver Camp and various individual section camps. A variety of activities have been enjoyed by all sections including a visiucamp to Conkers theme park. All sections have benefitted from young Leaders and the continue(I support of parents. Other group events include Remembrance Day Parade at All Saints Church and Additional details of the objectives and adivilies (optional inform*ion bul erwuraged as best pradi¢el You may choose lo include further statements. where relevant. about.. The Group operates wrth the help of volunteer Leaders and Executive. The Group also encourages parent5 to as515t in Camps and nomial meetings. Without this additional volunteering the Leaders would not be able lo provide all of the activities that they do, and the Group would not be as successful or popular. ' pc4icy on grantmaking", contribution made by volunteers.. policy on inveslmenls. 4 LT700001 (3rd December 20181 Public benefft statement The Group meets the Charity Comrni5sion's public benefit crileria under both the advancement of education and the advancement of crtizenship or community development headin Section O Achievements and performance Summary of the main achievements of the charty during the year The charity has continued lo provide support to the running of 3rd Madow Bridge Scout Group. It provides the record keeping and accounting required to allow the leaders, assisted by Young Leaders. to provide Scouting lo all of the young people Section E Financial Review 8rief statement of the charity's policy on reserves Reser￿ Pollcy The Group's policy on reserves 1$ to hold sufficient resources lo continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equNalenl to 3 months running costs. eirca £51)00. The Group held reserves of approximately £40,000 against this at year end. This is above the level required for operating expenses. We had obtained various government grants and rates relief as a result of the pandemic. Quantify and explain any designatNJns Details of any funds rnalewially in deficit (circumstances plvs steps lo eliminatel There are no funds materially in deficit Further financial review details (optional irrformation) You may choose lo include addrtional 5 LT700001 (3rd December 20181 infomiabon, relevwrt. a￿." . the charity's wnapa SOUT￿$ of fuThJ5 linduding any l￿draISIng)", h¢ Grtw's prinopal yourra ¢)f ar¢ m¢mb¢rship substiipbons, direcl contribjtiorts to ac*Mty costs and fund rwsng ￿ th• Ccmmurmty • h¢yA* expenditure has supwled Ihe key oty￿.¥•9 ol the dwnty. The group has invesled p￿￿1(apa1ty in activiltes lor the Bea¥ers. C￿$ •HI Scart$. wsi over £7.000 on also spenl wsl over t12￿ on equipment as tents to be able to help us ￿vry (Krt Ihw acbvrb¢s. PA8mtentarKe wa5 comrAet•d to buildHigs tothling more th•rt £1.100 . Inv•stm•nt poh.ty and th"•dN•S, • Group do•s r*ot gJffici•nl ftmds to thiv•sl in longe term investments. The GnyJp h•s therefore adcpted • nsk averse stratew to the investrnent of rt5 funds. Ml lunds are held in ¢•sh usng onty m&nstr•&m b•nks or buildinll Section F Other Opiional Infortralioil Pl•ns for future peliods Id•t¥ds of •ny $1gnificant ath"¥￿.08 plann•d io achieve them) Sectioll G Declaration Th• trusieo$ d•d•re that th•y h•￿ •pwov•d the trustws. reyl •bov• 8ign•d on behalf of the charity's In￿tee9 Signyiui•lJl FUU rwnelsl Afvl fvIIL Rob Ra ner Posibon leg Seryetary, Chair) Trustee - Secreta Date 6 LT70000113rd D￿Mber2D18} **3rd Marlow Bridge Scout Group** ## **Income and Expenditure Statement** **----- Start of picture text -----**
Year to 5 April 2024 Year to 5 April 2023
£ £ £ £
Opening bank balance 59,120 Opening bank 60,860
(last day of the last balance
year)
INCOME INCOME
Donations 438.00 Donations 750
Grants - Grants 500
Gift Aid 3,767.82 Gift Aid 3,446
Camps & Events 7,081 Camps & Events 5,156
Rent 5,000.00 Rent 3,750
Subs 16,227.15 Subs 14,799
Utility onRefunds 158.69 Refunds -
Total Income 32,672.55 Total Income 28,402
EXPENSES EXPENSES
Camps staff exp 3,442.95 Camps 2,735
Camps Refund to pax 470.00
GoCardless fees - GoCardless fees 798
Insurance 1,137.46 Insurance 975
Utilities 1,746.55 Utilities 1,533
Cleaning 892.07 Cleaning 730
Capitation 8,515.00 Capitation 7,860
Badges 987.39 Badges 1,770
Fire - Fire -
Activities 3,170.75 Activities 5,528
Uniform 2,001.55 Uniform -
Equipment 1,251.50 Equipment 3,135
Food 852.07 Food 324
Software 29.00 Software 39
Stationery 66.03 Stationery 156
First Aid 116.00 First Aid -
Hut maintenance 1,144.63 Hut maintenance 686
Nursery maintenance 0 Nursery maintenance 3,750
Executive meetings 113.64 Executive meetings 39
Charitable donations 100.00 Charitable donations 67
T-Shirts 522.45
Retirement gifts 131.67
STRIP - pre paid 200.00
expense card
Independent review 0 Independent review 17
Total Expenses 26,890.71 Total Expenses 30,141
Net income/spend 5,781.84 Net income/spend -1,739
Closing balance per 64,901.84 Closing balance per 59,120
accounts accounts
Balance per bank 56,208.33 Balance per bank 59,120
-
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees S LO mML(>￿) &&iOQe SCOUT GLOQP Charlty no Ilf any) On accounts for the year ended APRIL Soolots Set out on pages (remem￿ 10 hA￿jet1P page wmbers of additional sheelsl I report to the trustees on my examination of the accounts of the above charty (Ihe Trust.) for the year ended Responslbllltles and basis of report As the charTV5 trustees, you are responsible for the preparation of the accounts in accordance with Ihe requirements of the Chartties Act 2011 (Xhe ACV). I report in respeckof my examination of the Trusvs accounts carried out under section 145 of the 2011 Act 2nd in carrying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145(5){bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in CA)nnection wth the examination18*h8￿IhS￿t d￿186￿. which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act.. or the accounts did not accord with the accounting records,. or the accounts did not comply vAth the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. . Please delete the wonys in the brackets rfthey do not appty. Signed: Date: 24 loqlAo2 Name: ELL£hJ ￿￿¢￿) Relevant professional qualification{s) or body rcA IER Oct 2018 lif any): Address: 7S SL7 &•4S Section B Disclosure Only complete if the examiner needs lo highlight material matters Df concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinerwishes to dlsclose. IER Oct 2018