2022-04-04-accounts

Trustees' Annual Report

For the period

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From (start date) 0 6 0 4 2 1 to end date 0 5 0 4 2 2
Section A Reference and administration details
Charity name 3rd Marlow Bridge Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 0 6 8 3
HQ registration number
Charity’s principal address Mill Road
Marlow
Buckinghamshire
Postcode S L 7 1 P X
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Ian Milburn Chairman
2 Nigel Meek Membership Secretary
3 Robert Rayner Secretary
4 Simon Wetenhall Cub Leader
5 Kirsteen Fraser Group Scout Leader
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts
(e.g. trust deed, constitution) Type of governing document	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust, association, company) How the charity is constituted	The Group is a trust established under its rules which are common to all Scouts.
(e.g. appointed by, elected by) Trustee selection methods	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B

Structure, governance and management (continued)

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C

Objectives and activities

Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group runs five sections - Beavers(2), Cubs(2) and Scouts(1). Beavers, Cubs and Scouts have all been running at maximum capacity and a waiting list is in place. Due to the Covid-19 pandemic, all sections had to run some of their activities online (via Zoom) during the lockdown periods and when we were able to meet in person, we did so in outdoor spaces in a covid secure manner and tried to embrace as much of Scouting as was faesible with the restrictions we had in place. We were unfortunately unable to take part in any district, county, parades or residential activities during this financial year

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further The Group operates with the help of volunteer Leaders and statements, where relevant, about: Executive. The Group also encourages parents to assist in Camps and normal meetings. Without this additional • policy on grantmaking; volunteering the Leaders would not be able to provide all of • contribution made by volunteers; the activities that they do, and the Group would not be as • policy on investments. successful or popular.

4 LT700001 (3rd December 2018)

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year	The charity has continued to provide support to the running of 3rd Marlow Bridge Scout Group. It provides the record keeping and accounting required to allow the leaders, assisted by Young Leaders, to provide Scouting to all of the young people
Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 3 months running costs, circa £5000. There are no funds materially in deficit The Group held reserves of approximately £40,000 against this at year end. This is above the level required for operating expenses. We had obtained various government grants and rates relief as a result of the pandemic. Reserves Policy

Further financial review details (optional information)

You may choose to include additional 5 LT700001 (3rd December 2018)

information, where relevant, about: • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives;	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The group has invested prinicipally in activities for the Beavers, Cubs and Scouts, with just over £8000 on Camping, Badges and other activities during the year. We also spent just over £5000 on equipment such as tents and a trailer to be able to help us carry out these activities. The Group's principal sources of funds are membership subscriptions, direct contributions to activity costs and fund raising in the Community
Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)

6 LT700001 (3rd December 2018)

ieLliJ i G Slontyrn($) Full nrfs) Positicn (eg Seatsy. Chal £ELocrrfY LT7(KW1 {3(d r(xnber 2018)

3rd Marlow Bridge Scout Group

Income and Expenditure Statement for year

	£	£
Opening bank balance		49,162

INCOME

Donations Grants Gift Aid Refunds Rent Subs Total Income	2,777 10,667 3,569 550 3,750 18,423 39,736

EXPENSES

Camps GoCardless fees Insurance Utilities Cleaning Capitation Badges Fire Activities Uniform Equipment Food Software Stationery First Aid Hut maintenance Total Expenses Net income for year	2,874 514 2,338 1,394 434 6,605 1,335 327 3,562 790 5,055 462 90 79 65 2,117 28,039 11,697

3rd Marlow Bridge Scout Group

Balance Sheet as at 5 April 2022

Cash	60,859
Total assets less liabilities		60,859
Income for year	11,697
Reserves	49,162
Total reserves		60,859

Independent Examinerfs Report to the Trustees of the I report on the accounts of the GroupID￿￿￿Or the year erxled ..... whl¢h comprise the Statgmgnl of Financial Activilies, the Balance Sheet and relaied notes set out on pages...... This report is made solely to th8 trustees in ￿CordanCe ￿ryth Sectkn 145 of the cha￿tIeS Act 2011. My work has b8en undertaken so that I might stat& lo Ihe chanty's truste85 t1￿8 fflatt8rs l am required to state lo them in an Independent Examiner's reFort and for no other purrx)s8. To the lullest exlent permilt8d by law, I do not accept or assume responsibility to anyone other than the charity and Ihe charity's trustees lor rny examination work. Respectlv• r•8pon$lbllltl•8 of Tru¥tfj•¥ and Examln?r Th& Group'slDislrict's trusl8e$ èo responsible for the preparation ol the accounts. They conslder that an audlt Is not roquirad for this ygar lurKJer Sedion 144 of the Charities Act 2011 {the Charities Acill and that an Indepèndent examinallon is needed. It Is my fO$ponslblllty to: Examine the accounts (under Secuon 145 01 tho Ch8rilie¥ Acll- To follow the procedures laid down in the General Directions given by Ihe Charity Commlssioners (under Séction 14515llbl of thè Charitie$ A¢ii: and To slatè whelhef particular mattern hav8 coma to my B••l¥ of Indgp•nd•nt Examln•rf¥ r•port My examinallon was carried out in accor(lance with ¢he Geneol Direclions given by the Charity Commissioners. An examinatlon Indudes a review of the accounling records kept by the GrouplDlslricl and a comparfson ol the ae¢ount$ presenied wilh those records. It also indudes consideraiion of any unusual ilems or disclosures In the a¢¢ounts, and seeking expl8n8tions Irom you as Iru51ees conceming any such mallers. Tha procedur8$ undortakon do not provide 811 the evidence that would be required In an audit. and consequently no opinion Is glvèn as lo whether the accounts presenl a 'true and falrf ￿eW and the ieport is Ilmitad to tlw mattèrs Sèl out in th& stst&mont below. In(Joptrndont Examln•rf• $tstsment In conn8ctlon with my •xamlnalion. no mallor has come to my aitention lolher Ihan that discsosed below'l- 1. whlch gives me reasonable cause to ￿11￿¥￿ that in. any malerial reswl. th& requ1￿ments to kèèp a¢¢ounting rg¢ord$ in 8ccor(lanc• wilh Secliorb 130 of tho Charities Act .'and to prepare accounts which accorfl wilh lh• 8eeounling fat0￿S and comply with thè aecounting requ1￿mentS of th& Charities Act ha￿ not b98n met,. or 2. to which, in my opinion, attention should be drawn in ord&r to enable a prop8r understanding of the accounts to be reached. ' Please delete the vths in Ihe brackets ilthey do not appty Name.. Qualification.. Address.. Date.. LT70000611•t February 20171