Trustees' Annual Report
For the period
From (start date) 0 6 0 4 2 0 to end date 0 5 0 4 2 1 Section A Reference and administration details Charity name 3rd Marlow Bridge Scout Group Other names the charity is known by Registered charity number (if any) 3 0 0 6 8 3 HQ registration number Charity’s principal address Mill Road Marlow Buckinghamshire Postcode S L 7 1 P X
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Ian Milburn Chairman
2 Nigel Meek Membership Secretary
3 Robert Rayner Secretary
4 Simon Wetenhall Cub Leader
5 Kirsteen Fraser Group Scout Leader
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
| Description of the charity’s trusts | |
|---|---|
| (e.g. trust deed, constitution) Type of governing document |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| (e.g. trust, association, company) How the charity is constituted |
The Group is a trust established under its rules which are common to all Scouts. |
| (e.g. appointed by, elected by) Trustee selection methods |
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
| Additional governance issues (optional information but encouraged as best practice) | |
| You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group runs five sections - Beavers(2), Cubs(2) and Scouts(1). Beavers, Cubs and Scouts have all been running at maximum capacity and a waiting list is in place. Due to the Covid-19 pandemic, all sections had to run some of their activities online (via Zoom) during the lockdown periods and when we were able to meet in person, we did so in outdoor spaces in a covid secure manner and tried to embrace as much of Scouting as was faesible with the restrictions we had in place. We were unfortunately unable to take part in any district, county, parades or residential activities during this financial year |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further The Group operates with the help of volunteer Leaders and statements, where relevant, about: Executive. The Group also encourages parents to assist in Camps and normal meetings. Without this additional • policy on grantmaking; volunteering the Leaders would not be able to provide all of • contribution made by volunteers; the activities that they do, and the Group would not be as • policy on investments. successful or popular.
4 LT700001 (3rd December 2018)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
The charity has continued to provide support to the running of 3rd Marlow Bridge Scout Group. It provides the record keeping and accounting required to allow the leaders, assisted by Young Leaders, to provide Scouting to all of the young people |
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 3 months running costs, circa £5000. There are no funds materially in deficit The Group held reserves of approximately £40,000 against this at year end. This is above the level required for operating expenses. We had obtained various government grants and rates relief as a result of the pandemic. Reserves Policy |
Further financial review details (optional information)
You may choose to include additional 5 LT700001 (3rd December 2018)
Sectioii F Ollier Optional Information Plans for futur• riOdS (do1. ol Y signrficant athvrtw planned to thi8va thgm) SL'clioiTr G Th• tru$l••s dèdarg that tmy have appm¥•d I1 trust••s' rnport •tsJv8 Sionaturels) Full n•m•ls) iL&L Q Robert lan Rayner Position leg Sthtary. Chair) Secreta 6 LT70(MJ01 (3rd Dgcgmber 2018)
3rd Marlow Bridge Scout Group
Income and Expenditure Statement for year ending 5 April 2021
| Opening bank balance INCOME Donations Grants Gift Aid Rent Subs Total Income EXPENSES Camps GoCardless fees Insurance Utilities Cleaning Capitation Badges Fire Activities Uniform Equipment Food Software Stationery First Aid Hut maintenance Total Expenses Net income for year Closing balance per accounts Add back late payment to D Hoggan Balance per bank |
£ £ 25,233 1,250 19,765 2,971 2,775 13,203 39,964 180 320 2,448 1,357 79 7,068 928 265 556 223 312 86 48 125 173 1,865 16,035 23,929 49,162 1,737 50,899 |
|---|---|
Independent Examlnerfs Report to the Trustees of th8 ..SCOUT GROUPISTRICTlCOUNTy1AREA SCOUT COUNCIL I report on thg awunts of thg GrouplDlstrfcUCountylArga for th& year ended .. whlch comprfse th8 Statement of Flnancl81 Act111&8. the Balance Sheet and relatod notes sel out on pages......... s-.l..o.../.... Z I Th1¥ report is made solely lo the Irustses in accordance with Section 145 01 the Charffj&s Act 2011. My work has been undertaken so that I might stale to the charity's tsijslees those mall8r3 1 am requirod 10 8tats to them in an Independent Examinerfs report and for no other purpose. To the fullest extent pemiitted by law. I do not accept or assume responslbS11ty to 8nyone other than th6 charfly and the charws Iwstees for my examination work. Respectlve responslbllltl•s of Trust••s and Examln•r The Group'slDlgtrlct'$ tru$to98 ars responsible for the Preparation of tho a¢count$. Th&y consld¢r thgt 8n audlt Is not requlred for this year lunder Section 144 of the Charities Act 2011 (tho Ch8rf1ies A¢tll and that on Independent examlnation Is needed. 1115 my responsibility to: Examine tho acwunts (under Secllon 145 of the Charftie8 Act},' To follow the procedures laid down in the General 0Srectlons given by the Charity Commissioners (under Section 14515llbl of the Charities Acl).. and To state whether particular nwtt¥rs h8v¢ come to my attention. Ba$1$ of Ind•pond•nt Examln•rfs report My examlnatbon was Carried out in accordance with the General D1CtionS given by the Charity Commissioners. An examination Indud88 a r8vlew of the accountlng rocords kept by the GrouplDlstrlct And B comparlson of thg accounts presented with those records. It also InclL¢des conslderatlon of any unusual Items or dlsdosures In the accounts, and seeking explanations from you as tru8tg0s concgmlng any such mattfj. Thg procedums undertaken do not PrOde all tha •wdtrn¢g that would be required in an audit, and ¢onsequgndy no opinion 1$ glvgn a$ to whethèr the 8c¢ounl$ Psent a Yrue and lairf view and the report is limited lo those matters Set out in the stslemenl below. Indèp•ndènt Ex•min•rfs statement In connection with my examinallon. no matter has coma to my attantl lo1w*'}'. 1. whlch glv9s ma r&a80n8bl8 ¢aus8 lo believe that in, any m3leri81 resp8Ct, requirtrm&nls to keep accountin9 records In accordtrheé vrith Sactlon 130 of the Charilies Act ,'ond to prepare a¢ry)unts which accord with the accounting recortls and ¢omply th thè a¢¢ounting requlrem&nls of the Charttles Act have not been met., or 2. to which. in my opinion. attention should be drawn in order to enable a proper under3tar)ding of the accounts Its b6 reached. . Pleas& delete the words in the brackets if they do not app Name.. Qualificalon.. Address- .... Dale.. 2<¥./.7./.2.i............................................................ LT70000611Ai Fobruary 2017}