1[st] IVER HEATH SCOUT GROUP
Trustee’s Annual Report 2024-2025
Overview of the charity’s activities through the year:
At 31[st] January 2025 the numbers in the group overall had increased to 136, which represents an increase of approximately 2%
-
Young People 4% decrease
-
Adult Volunteers 8%
At the Annual Meeting held in September 2024 the Trustee Board reported that there had been some further amendments in the recommended structure of the Trustee Board and how it operated, hence the delay in holding the meeting. The Board were pleased to welcome Tricia Warwick and Paula Slack who were voted on as Trustees at the meeting, the Constitution was confirmed, the accounts were confirmed and a number of long service awards were presented.
During the year each Section has provided their Young People with a varied, exciting and challenging programme, focusing on providing them with #skillsforlife in a safe and secure environment. There were a number of events combining each of the Sections with the highlight being a Group Camp to Brownsea Island in May 2024. The individual sections have provided activities, which challenge the skills and aptitude of the Young People appropriate to their age and maturity and continue to provide excellent value for money
Looking forward we are again required to bring our Trustee Board into line with The Scouts policies and this will mean the constitution of the Board will be confirmed at the Annual Meeting to be held on 21[st] June 2025. The Trustees will be chosen for their aptitude and suitability to manage the governance of the group and during the coming months the Board will continue to review its members to ensure the Group is being managed in accordance with our constitution and in the best interests of the Group Scout Council.
TREASURER’S REPORT 2024-2025
The accounts for the year 2024-2025 have been prepared using the format provided by the Scout Association for meeting the requirements of the Charity Commission to whom the accounts are submitted on an annual basis. Copies of the accounts are available for anyone to review, if required, please ask one of the Board if you wish to view them. These accounts have been approved by the Trustees and subject to your approval will be signed on their behalf by the Chairman and Treasurer. The completed accounts have been examined to ensure that the financial affairs of the Scout Group are administered correctly.
The accounts include the accounts from each of the sections and the Scout Group accounts. Each section funds its own activities and makes a contribution to the Group for the expenses of the HQ and the Membership fees due to the District. The Group manages the HQ and other central activities and co-ordinates fund raising activities.
FINANCIAL SUMMARY for the year ending 31[st] March 2025
| Funds brought forward 1stApril 2024 | £32,271 |
|---|---|
| Total receipts in year | £37,302 |
| Total payments in year | £23,733 |
| Funds carried forward 31stMarch 2025 | £45,840 |
In 2024/2025
Expenditure
The costs of running the scout hut were just over £6,500 The Membership Fees (Capitations) were £6,400 There were some additional sundry costs of £600 Annual Running Costs therefore total £13,500
Subscriptions in the year were £12,100 Gift Aid on Subscriptions £1,300 Total Income excluding fundraising £13,400
Income
From the figures noted above the Board of Trustees have agreed an increase of £3 per month increase in subscriptions from September 2025. This will allow us to manage the increase in rent as a result of the new lease, the increased cost of utilities and the effect of inflation on other costs. The Trustee Board believe that this still represents really good value for money.
Funds
The Group has agreed to maintain a minimum reserves equivalent to nine months’ core operating expenditure. This level is considered appropriate to:
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Cover the ongoing running costs of the Group should income streams be interrupted
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Provide adequate time to implement corrective financial measures if required
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Ensure the Group can meet its financial obligations (e.g. rent, insurance, programme costs) during any period of transition or difficulty
The exact reserve target will be recalculated and reviewed annually as part of the budgeting process.
In addition to unrestricted general reserves, the Group has set aside designated reserves for specific future purposes. These funds are not legally restricted, but the Trustees have chosen to earmark them to ensure responsible planning and support for long-term objectives.
Support Fund
To provide financial assistance to young people and families who may face barriers to participating in scouting activities due to financial hardship. This fund may be used to subsidise costs such as camp fees, uniform, transport, or special activity expenses. Applications are reviewed confidentially by the Group’s Trustee Board to ensure appropriate use and fairness. To promote inclusion and equal access to Scouting, supporting the Group’s commitment to removing financial barriers for participation.
Equipment Fund
To cover the maintenance, replacement, or purchase of essential Scouting equipment and resources. Funds may be used for tents, cooking gear, adventure equipment, storage solutions, or items required to deliver safe and high-quality programme activities. To ensure long-term sustainability and readiness for activities, as well as the health and safety of members during events and camps.
Building Fund
To support the repair, improvement, or future development of the Scout hut or any premises used by the Group. This may include structural repairs, facility upgrades, accessibility improvements, or contributions toward a new building project. To secure the long-term availability of a safe, functional space for Scouting activities and future growth of the Group.
All designated reserves are reviewed annually by the Board of Trustees as part of the budgeting process. Any reallocation or use of designated funds must be formally approved and recorded in meeting minutes. These reserves are reported in the annual accounts and trustees’ report in accordance with the Charities SORP (Statement of Recommended Practice).
| Unrestricted funds Designated funds Support funds Equipment fund Building fund Total funds |
£ 7,500 2,000 3,000 33 340 45,840 |
|---|---|
Fundraising
We are fortunate to have a really dedicated fundraising team and their efforts benefited the group as set out below
100 Club / Prize Draw
This continues to benefit the Group by nearly £900
Clothing collection (Bag2School)
This has raised a magnificent £1,751 (included within donations).
General
We have been fortunate indeed to have received some significant donations from individuals and companies and this has been instrumental in us being able to do the project work this summer.
Thank you to all the companies, leaders, parents, and young people and of course our fund raising committee for helping to raise this money
Summary
The Group continues to be in a relatively healthy financial position. However, we do wish to make further improvements to the hut and garden, keep up with ever increasing running costs as well as buy more Scout equipment so we do need to keep up the fund raising efforts.
This report which is the Treasurer and Trustees Annual Report has been approved by the Board of Trustees and they now request that the Group Scout Council accept it.
Nichola Grayson, Scout Group Treasurer 18/06/2025
Ashley Clark Examiner 18/06/2025
1st IVER HEATH SCOUT GROUP
Payments for the year ended 31st March 2025
| 31st March 2025 | ||||
|---|---|---|---|---|
| This year | This year | This year | Previous | |
| General | Restricted | Total | Year | |
| Funds | Funds | Total | ||
| PREMISES | £ | £ | £ | £ |
| Hire of Hall for Events | 0.00 | 0.00 | 0.00 | 0.00 |
| Council Tax | 0.00 | 0.00 | 0.00 | 0.00 |
| Gas/Electricity | 2,572.50 | 0.00 | 2,572.50 | 4,162.03 |
| Insurance | 1,518.48 | 0.00 | 1,518.48 | 1,453.01 |
| Repairs and renewals | 1,021.77 | 0.00 | 1,021.77 | 411.21 |
| Water Rates | 0.00 | 0.00 | 0.00 | 0.00 |
| Renovations | 0.00 | 0.00 | 0.00 | 12,458.77 |
| Rent | 1,350.00 | 0.00 | 1,350.00 | 0.00 |
| Legal fees re lease | 0.00 | 0.00 | 0.00 | 0.00 |
| 6,462.75 | 0.00 | 6,462.75 | 18,485.02 | |
| DONATIONS/GRANTS | ||||
| Donations | 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | |
| ACTIVITIES | ||||
| General | 579.97 | 0.00 | 579.97 | 1,573.93 |
| Mini Van | 0.00 | 0.00 | 0.00 | 0.00 |
| Scouting Activities | 10,465.17 | 0.00 | 10,465.17 | 6,358.64 |
| Capitation | 6,464.00 | 0.00 | 6,464.00 | 6,360.00 |
| Inter-Section Transfers | 0.00 | 0.00 | 0.00 | 0.00 |
| 17,509.14 | 0.00 | 17,509.14 | 14,292.57 | |
| FUND RAISING EXPENSES | ||||
| Supporters Club | 962.00 | 0.00 | 962.00 | 910.00 |
| Events etc | 1,349.50 | 0.00 | 1,349.50 | 7,061.97 |
| 2,311.50 | 0.00 | 2,311.50 | 7,971.97 | |
| ADMIN/ESTABLISHMENT EXPENSES | ||||
| Stationery | 0.00 | 0.00 | 0.00 | 0.00 |
| Bank Charges | 0.00 | 0.00 | 0.00 | 0.00 |
| Lottery Licence | 0.00 | 0.00 | 0.00 | 0.00 |
| Uniform | 316.37 | 0.00 | 316.37 | 867.76 |
| Equipment (New Scouting Materials) | 809.55 | 0.00 | 809.55 | 1,426.44 |
| Totem Pole | 0.00 | 0.00 | 0.00 | 0.00 |
| 1,125.92 | 0.00 | 1,125.92 | 2,294.20 | |
| Transfer Capital Sum | 0.00 | 0.00 | 0.00 | 0.00 |
| Transfer Interest | 0.00 | 0.00 | 0.00 | 0.00 |
| Subs to teams | 3,676.00 | 0.00 | 0.00 | 0.00 |
| 3,676.00 | 0.00 | 0.00 | 0.00 | |
| PURCHASE OF CAPITAL EQUIPMENT | ||||
| Hall renovations | 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | |
| TOTAL PAYMENTS FOR YEAR | 31,085.31 | 0.00 | 27,409.31 | 43,043.76 |
Groups and Districts Receipts Payments Form (Multi-fund)
2024/2025
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