Trustees' Annual Report
For the period
From (start date)
Section A
Charity name
Other names the charity is known by
Registered charity number (if any) HQ registration number Charity’s principal address
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0 1 0 9 2 4 to end date 3 1 0 8 2 5
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Reference and administration details
| 1st Flackwell | 1st Flackwell | 1st Flackwell | Heath Scout Group | Heath Scout Group | Heath Scout Group | Heath Scout Group | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 3 | 0 | 0 | 6 6 |
4 | ||||||||
| Flackwell Heath Scout | & Guide HQ | |||||||||||
| Lawrence Way,Chapel Road | ||||||||||||
| Flackwell Heath | ||||||||||||
| Postcode | H | P | 1 | 0 | 9 | A | B |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
Scout Council membersip |
|---|---|---|---|---|
| James Richard Stewart | Chair | Parent | ||
| Paul Jason Binney | Trustee | Scout Leader | ||
| Stephen Paul Clegg | Trustee | Scout Leader | ||
| Graham James Carter | Trustee | GroupScout Leader | ||
| Alan Hobson | Trustee | Scout Leader | ||
| Christopher Thomas Justice | Treasury | Parent | ||
| Nicola Pendered | Trustee | Parent | ||
| Charlotte Newhouse | Trustee | Parent | ||
| Samuel Battye | Trustee | YoungLeader | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Accounts Scrutineer | Jackie Doone | 14 Bernards Way, Flackwell Heath, Bucks HP10 9EQ |
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules, which are common to all Scouts.
1 LT700001 (3rd December 2018)
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
| Section B Policies and procedures adopted for: a) the induction and training of Trustees; b) Trustees consideration of major risks and the systems and procedures to manage them You may choose to include additional information, where relevant, about: |
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Board consists of 2 independent representatives, Chair, Treasurer together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 4 months. Members of the Trust Board complete training within the first 5 months of joining the Board; Module 1: Essential Information training, Safety training, Safeguarding training,GDPR training This Group Trust Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The raising of funds and the administration of Group finance; The insurance of persons and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|---|---|
| Structure, governance and management (continued) | |
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been recorded within the Group's Risk Register and systems have been established to mitigate against them. The main areas of concern that have been identified are: 1. Headquarters property loss or damage 2. The Group's financial dependency on the village fireworks display, existing subs don't cover the operating cost of the group 3. Injury to leaders, helpers, supporters and members 4. Reduction or loss of leaders 5. Loss of or damage to Group equipment 6. Parental disengagement from the Group, the loss of parent support for camps and other activities. 7. Material mismanagement or loss (internal theft) 8. Activity Cancellation, where funds are no longer available to refund. |
|
| 9 Risk register not maintained becomes irrelevant |
2 LT700001 (3rd December 2018)
- Risk register not maintained, becomes irrelevant. 10. Trust Board disengagement and ineffective governance. 11. Loss of or damage to Group equipment (Hired to Third Parties) 12. Commerical Vehicle Hire Accident Excesses; Van/Mini Bus £1500, 7.5 Ton £3000 (low bridge box replacement £9000) 13. Third Party Liability of renting out Scout Equipment 14. Activity & Camp Budget Overruns, the Camp Account is not subject to external audit
Section C
Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
|---|---|
| Weekly termtime meetings for Beavers, Cubs and Scouts. Badge work, fun and games and craft. Weekend activities : Camping, night hikes, nights away – trips and outings. Shooting, Watersports, Archery. Cub camps – typically one per term. Young Leaders take part in Endurance 80 event |
Additional details of the objectives and activities (optional information but encouraged as best practice)
-
You may choose to include further statements, where relevant, about: • policy on grantmaking;
-
• contribution made by volunteers; • policy on investments.
3 LT700001 (3rd December 2018)
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D Summary of the main achievements of the charity during the year Section E Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Section F Plans for future periods (details of any significant activities planned to achieve them) Brief statement of the charity’s policy on reserves • the charity’s principal sources of funds (including any fundraising); |
Achievements and performance |
|---|---|
| Chief Scouts Awards achieved in all sections. Strong Young Leader Section working on Higher Awards. Leader development – permits obtained. Numerous badges awarded 2024-25 , as recorded in OSM |
|
| Financial Review | |
| Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months of running costs, circa £15,000. The Group held reserves of approximately £14,300 at year end, which is a decrease of £2,200 compared to last year. This remains just above the level required for six months of operating expenses. The deteriorating financial position is due to several factors: lower-than-expected Fireworks revenue (partially offset by Heath Fest rentals) and increasing capitation costs. The Trust Board has decided to increase the monthly subs to offset the rising capitation costs going forward. |
|
| Thisyear the Groupoperated with a deficit £2203.73 | |
| Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
|
| Other Optional Information | |
| Scout Section a week-long summer camp – Summer 2025. |
4 LT700001 (3rd December 2018)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| es | |||||||
|---|---|---|---|---|---|---|---|
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
| Chris Justice | |||||||
| GroupTreasurer | |||||||
| 2 6 0 1 2 6 |
|||||||
| 2 | 6 | 0 | 1 | 2 | 6 |
5 LT700001 (3rd December 2018)
| Accounts - year end a/c balance 31st Aug 2025 | |||||
|---|---|---|---|---|---|
| Cash Positions | 22-23 | 23-24 | 24-25 | ||
| Group | £ | 11,507.93 |
£ | 16,545.03 |
£14,341.30 |
| Camp | £ | 138.15 |
£ | 3,544.68 |
£2,397.41 |
| Charitysavings | £ | - |
£ | - |
|
| TOTAL | £ | 11,646.08 |
£ | 20,089.71 |
£16,738.71 |
| Change +/- from previous year | -£ | 8,191.03 |
£ | 8,443.63 |
-£3,351.00 |
| Income | 22-23 | 23-24 | 24-25 | ||
| Bonfire | £ | 3,850.00 |
£ | 5,000.00 |
£4,400.00 |
| Donations | £ | 505.00 |
£ | 583.00 |
£3,956.12 |
| Subs | £ | 10,328.94 |
£ | 11,447.98 |
£11,452.25 |
| Gift Aid | £ | 1,556.56 |
£ | 1,369.43 |
£2,052.21 |
| Other | £ | 1,134.39 |
£ | 5,505.91 |
£3,479.78 |
| TOTAL | £ | 17,374.89 |
£ | 23,906.32 |
£25,340.36 |
| Change +/- from previous year | -£ | 3,310.29 |
£ | 6,531.43 |
£1,434.04 |
| Closed accounts | |||||
| Expenditure | 22-23 | 23-24 | 24-25 | ||
| Section Activities | £ | 4,654.77 |
£ | 3,960.26 |
£5,277.91 |
| Other expenses | £ | 3,485.83 |
£ | 5,708.13 |
£6,404.62 |
| Badges and uniform | £ | 679.00 |
£ | 911.27 |
£1,455.56 |
| Capitation | £ | 7,735.00 |
£ | 7,383.00 |
£9,039.00 |
| HQ Subs | £ | 3,130.00 |
£ | 4,935.00 |
£4,995.00 |
| Campexpenses | £ | 4,493.55 |
£ | - |
£372.00 |
| Total | £ | 24,178.15 |
£ | 22,897.66 |
£27,544.09 |
| Change +/- frompreviousyear | £ | 7,157.12 |
-£ | 1,280.49 |
£4,646.43 |
| surplus/deficit | -£ | 6,803.26 |
£ | 1,008.66 |
-£2,203.73 |
Prepared by
Chris Justice
Group Treasurer
Reviewer's Certificate: The above statements agree with the records and vouchers of Flackwell Heath Scout Group for the financial year ended 31st August 2025
Jackie Doone
Independent reviewer
General - Unencrypted LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Scrutineer's Report to the Trustees of [1[st] Flackwell Heath Scout Group]
I report on the accounts of the Group/District for the year ended 31[st] of August 2025
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees, you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages; “ FINAL Scouts Group Annual Accounts 2024-2025 JD Reviewd.pdf ”
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Jacqueline Doone
Signature:
Address: 14 Bernards Way Flackwell Heath High Wycombe Bucks HP10 9EQ
Date: 17/12/2025