## **GIRLGUIDING CHALFONT ST GILES DISTRICT** 

## REPORT AND FINANCIAL STATEMENTS 

## FOR THE YEAR 

FROM 1 APRIL 2020 TO 31 MARCH 2021 

## REGISTERED CHARITY NUMBER – 300663 

CHALFONT ST GILES DISTRICT OF THE GIRL GUIDES’ ASSOCIATION 

ADDRESS The Guide Centre School Lane Chalfont St Giles Bucks. HP8 4JJ TRUSTEES Nicky Dodd Sue England Jenny Guerin 

The District continues to provide activities and opportunities for the girls and young women of Chalfont St Giles and Seer Green within Rainbow, Brownie, Guide and Senior Section units of Girlguiding UK. 

This was thanks to the hard work of all our volunteers, both the leader team running all the units and the adults who volunteer on the committee of our support group, called The Friends of Guiding in Chalfont St Giles District. This Group supports the District by fundraising and is entrusted with the upkeep and administration of our two guide halls and associated finances. This includes hire of the halls to other organisations and individuals when not needed for guiding purposes. 

This has been a difficult year due to the Coronavirus pandemic causing the closure of our halls for much of the year with the resulting drop in income from lettings. We followed all government and Girlguiding guidance in preparing the halls for limited re-opening in September. Fortunately we were supported financially by grants from Buckinghamshire County Council for each of our halls which are well used by the local community. 

Approved by the Trustees on 30 November 2021 



## **THE FRIENDS OF GUIDING IN CHALFONT ST GILES DISTRICT** 

## **FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 RECEIPTS AND PAYMENTS ACCOUNTS** 

|||**y/e 31**|**March 2021**|**March 2021**|**y/e 31**|**March 2020**||
|---|---|---|---|---|---|---|---|
||**Note **|**£**|**£**|**£**|**£**|**£**|**£**|
|**RECEIPTS**||||||||
|Lettings<br>Both Halls||3473.00|||14080.00|||
|Bucks CC Covid Grants||32198.00||||||
|Fireworks - 2019||1057.77|||0.00|||
|Interest Scottish Widows||27.62|||31.59|||
|**Total receipts**|||**36756.39**|||**14111.59**||
|**PAYMENTS**||||||||
|**Guide Hall**||||||||
|Energy||962.76|||1960.26|||
|Rates/Water/Sewerage||196.16|||409.93|||
|Phone/Broadband||347.76|||337.14|||
|Cleaning||1055.00|||2520.00|||
|Sanitary Disposal||0.00|||574.97|||
|Repairs|**2**|0.00|||1177.58|||
|Equipment||143.16|||26.35|||
|**Garden Hall**||||||||
|Energy||608.23|||1440.32|||
|Rates/Water/Sewerage||111.19|||251.01|||
|Cleaning||890.00|||1440.00|||
|Repairs|**2**|0.00|||144.00|||
|Equipment||||||||
|**Both Halls**||||||||
|Insurance||1495.17|||1532.58|||
|Gardening||265.00|||1243.29|||
|Maintenance|**2**|852.94|||623.82|||
|Consumables||0.00|||309.45|||
|Equipment-fire safety||||||||
|Repairs-fire safety||||||||
|Sundry||0.00|||236.00|||
|**Total payments**||||**6927.37**||**14226.70**||
|**NET RECEIPTS/(PAYMENTS)**||||**29829.02**|||**-115.11**|
|**Transferred to District**||||**0.00**||||
|**Surplus/(Deficit)**||||**29829.02**|||**-115.11**|





|**Summary of Accounts**||opening|closing||opening|closing||
|---|---|---|---|---|---|---|---|
|||balance|balance||balance|balance||
|||£|£||£|£||
|Current Account||5032.58|44833.98||5179.28|5032.58||
|Scottish Widows|**4**|30031.59|20059.21||30000.00|30031.59||
|**Net Cash**|**3**|35064.17|64893.19|**29829.02**|35179.28|35064.17|**-115.11**|



## **NOTES** 

## **1 Accounting Policies** 

These financial statements have been prepared using the Receipts and Payments basis available to small charities. 

## **2 Reserves** 

The Property Reserve Fund represents general funds set aside for the maintenance, upkeep and improvements of the District premises.  These comprise the Guide Hall in School Lane and the adjacent Gardens Association Hall acquired in July 2009. 

## **Property Reserve Fund** 

|Balance b/f<br>30031.59<br>Payments<br>Guide Hall<br>Repairs<br>0.00<br>Garden Hall<br>Repairs<br>0.00<br>Both Halls<br>Repairs<br>Maintenance<br>852.94<br>852.94<br>29178.65<br>Transfer from General Fund<br>10821.35<br>Balance c/f<br>40000.00<br> **General Fund**<br>Balance b/f<br>5032.58<br>Surplus<br>29829.02<br>34861.60<br>Transfer to District<br>0.00<br>34861.60<br>Transfer from Property Reserve Fund<br>-9968.41<br>Balance c/f<br>24893.19<br>**Total Funds**<br>**64893.19**|Balance b/f<br>30031.59<br>Payments<br>Guide Hall<br>Repairs<br>0.00<br>Garden Hall<br>Repairs<br>0.00<br>Both Halls<br>Repairs<br>Maintenance<br>852.94<br>852.94<br>29178.65<br>Transfer from General Fund<br>10821.35<br>Balance c/f<br>40000.00<br> **General Fund**<br>Balance b/f<br>5032.58<br>Surplus<br>29829.02<br>34861.60<br>Transfer to District<br>0.00<br>34861.60<br>Transfer from Property Reserve Fund<br>-9968.41<br>Balance c/f<br>24893.19<br>**Total Funds**<br>**64893.19**|Balance b/f<br>30031.59<br>Payments<br>Guide Hall<br>Repairs<br>0.00<br>Garden Hall<br>Repairs<br>0.00<br>Both Halls<br>Repairs<br>Maintenance<br>852.94<br>852.94<br>29178.65<br>Transfer from General Fund<br>10821.35<br>Balance c/f<br>40000.00<br> **General Fund**<br>Balance b/f<br>5032.58<br>Surplus<br>29829.02<br>34861.60<br>Transfer to District<br>0.00<br>34861.60<br>Transfer from Property Reserve Fund<br>-9968.41<br>Balance c/f<br>24893.19<br>**Total Funds**<br>**64893.19**|
|---|---|---|
||||
|||**64893.19**|



## **3 Monetary Assets** 

Monies are not held in segregated accounts, but are allocated as above to the Property Reserve Fund and the General Fund. 

## **4 Scottish Widows** 

A Charities 7 day notice account with Scottish Widows Bank was opened in July 2010. Gross interest at 0.10% is payable annually and is credited to the account in July. 

Susan P England Treasurer 

I have examined the above financial statements and confirm that they are in agreement with the books and records of the association. 

Independent Examiner