## Trustees' Annual Report For the period ||From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| ||**Section A**|||**Reference and administration**|||||||**details**|||||| |Char
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2||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||The Scout Hut||||||||||||| |||||Silver Hill||||||||||||| |||||Chalfont St Giles||||||||||||| |||||Postcode||||||H|P|8|4|P|Y|| |||||he charity|||||||best practice)
**t for**|||||| ||**Trustee Name**|**Offi**||**ce (if any)**|||**Dates acted if no**
**whole year**||||**t for**|||||| ||Paul Sprackling|||Chair||||||||||||| ||Cassandra CH Bowerman|Tr||easurer||||||||||||| ||Colin Giles|||||||||||||||| ||James Blachford|Group||Scout Leader||||||||||||| ||Rachel Nelson|Deputy
L||Group Scout
eader||||||||||||| ||Antonia Plumridge|||||||||||||||| ||Helen Younger||||||22/05/2023|||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ||es and addresses of advise|rs (option||al information but encouraged as||||||||||||| ||Type ofadvisor|||Name|||||||Address|||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ## **Section B Structure, governance and management** ## Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board consists of Chair, Treasurer and five Trustees and meets every 3months. Members of the Trustee Board complete 'Being a Scouts Trustee' learning within the first 6 months of joining the board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. **Section B** **Structure, governance and management (continued) Risk and Internal Control (Specimen 1)** The Group Trustees Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 1 LT700001 (1st February 2017) Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy which covers leaders and members. We then have a separate policy which covers supporters and helpers. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **----- Start of picture text -----**
Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set Scouting exists to actively engage and support young people
out in its governing document in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in
relation to these objects
A summary of the main activities that we undertake in
relation to these objectives is: going on hikes, learning life
skills, visiting local places of interest, supporting
conservation activities, supporting local community activities
and going on camps.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of Activities through the year were a great mixture of typical
the charity during the year scouting activities such as hikes, pioneering, first aid training,
orienteering and rafting alongside trying sporting activities
like tennis, rock climbing and rifle shooting. We ran a 3 day
group camp delivering a grat experience to 77 Young People
and a group sleepover at the local trampoline park. The
group also supported community activites such as the local
foodbank, planting bulbs and singing at local care homes.
Our fantastic leaders kept over 100 Young People engaged in
Scouting over this time. We continued to work on the
scouting badges. We participated in local Scouting activities
such as a triathalon, Monopoly Run in London and an
orienteering competition. The group has this year completed
the works from our funding from a HS2 grant. We have used
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
**----- End of picture text -----**
2 LT700001 (1st February 2017) The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000. The Group held reserves of approximately £58,000 against Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Sources of funding** • the charity’s principal sources of funds (including any fundraising); The Group's main income generators are the annual fireworks and subscriptions. We recieve some funds from hiring out the hall to other local groups. • how expenditure has supported the key objectives of the charity; The Group has used funds to invest in the Scout Hut and Grounds, along with continuing to deliver a wide and varied program to the young people of the Group. • investment policy and objectives The Group has used funds to invest in the Scout Hut and Grounds, along with continuing to deliver a wide and varied program to the young people of the Group. **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F Other Optional Information** |Plans for future periods (details of an
significant activities planned to achie
them)|y
ve|Having completed the works to the Scout Hut from the HS2
grant there are no significant activities planned for the
coming year.|Having completed the works to the Scout Hut from the HS2
grant there are no significant activities planned for the
coming year.|Having completed the works to the Scout Hut from the HS2
grant there are no significant activities planned for the
coming year.|Having completed the works to the Scout Hut from the HS2
grant there are no significant activities planned for the
coming year.|Having completed the works to the Scout Hut from the HS2
grant there are no significant activities planned for the
coming year.|Having completed the works to the Scout Hut from the HS2
grant there are no significant activities planned for the
coming year.| |---|---|---|---|---|---|---|---| ||||||||| |**Section G**||**Declaration**|||||| |The trustees declare that they have a
Signed on behalf of the charity’s trus
Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|ppro
tees|ved the trustees’ report above|||||| ||||||||| ||||||||| ||Pau|lSprackling|||||CassandraBowerman| ||||||||| ||Cha|ir|||||Treasurer| |||2
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4|||||| ||2|2|0|5|2|4|| 3 LT700001 (1st February 2017) ## **FIRST CHALFONT ST GILES SCOUT GROUP** ## **RECEIPTS AND PAYMENTS SUMMARY YEAR ENDED 30 MARCH 2024** |Total Receipts for the year
Total payments for the year
Net payments for the year
Balance brought forward
Balance carried forward
COMPRISING
Bank Current Account|**year**
**ended**
**30/03/2024**
**£**
136,104.25
116,486.18
19,618.07
38,912.17
58,530.24
58,530.24
58,530.24|**year**
**ended**
**30/03/2023**
**£**
36,977.03
26,400.11
10,576.92
28,335.25| |---|---|---| |||38,912.17| |||38,912.17| |||38,912.17| The accounts have been signed by the trustees and approved on their behalf by ## **C Bowerman** Treasurer, 1st Chalfont St Giles Scout Group ## **FIRST CHALFONT ST GILES SCOUT GROUP RECEIPTS SUMMARY YEAR ENDED 30 MARCH 2023** |**FIRST CHALFONT ST GILES SCOUT GROUP**
**RECEIPTS SUMMARY**
**YEAR ENDED 30 MARCH 2023**||| |---|---|---| |MEMBERSHIP SUBSCRIPTIONS
INVESTMENT INCOME RECEIVED
Hall Hire|**year**
**ended**
**30/03/2024**
**£**
19,206.75
**19,206.75**
3,114.10
**3,114.10**|**year**
**ended**
**30/03/2023**
**£**
18,501.83| |||**18,501.83**| |||2,494.26| |||**2,494.26**| |**DONATIONS**
Chiltern Bucks Lotto/Charities Trust
Exxon Mobile & Carolling
Thames Valley Police grant
Others
**FIREWORKS & Gift Aid**
2022 Fireworks - share of net income
Gift Aid
HS2 Funding
**OTHER INCOME**
AGM ( drinks revenue)
CSG Motors
Camp revenue
**TOTAL RECEIPTS**
**FIRST CHALFONT ST GILES SCOUP GROUP**
**PAYMENTS SUMMARY**
**YEAR ENDED 30 April 2023**
Misbourne Valley Scout Association Membership
2023-2024
PREMISES
Council Tax & Water Rates
Utilities
Insurance
Cleaning
Hall & Garden Maintenance/Repairs
**ADMINISTRATION EXPENSES**
Section Expenses
Web Site and OSM|176.76
250.00
6,000.00
268.70
**6,695.46**
4,315.00
17,530.77
70,500.00
107.66
4,000.00
10,634.51
**107,087.94**
**136,104.25**
**year**
**ended**
**30/03/2024**
**£**
7,360.00
**7,360.00**
-
4,520.23
1,766.65
1,831.74
806.10
**8,924.72**
7,408.73
228.40
7,637.13|424.57
580.00| |---|---|---| |||**1,004.57**| |||7,939.86
-
-
79.65
6,956.86| |||**14,976.37**| |||| |||**36,977.03**| |||**year**
**ended**
**30/03/2023**
**£**
7,015.00| |||**7,015.00**| |||82.49
3,170.45
1,576.35
1,622.00
1,282.20| |||**7,733.49**| |||4,280.51
-| |||4,280.51| ## **HS2 Improvements** Gas store 12,000.00 Ch Bowerman |Garden landscaping and fencing
Solar panel
Floor replacement
Toilet renovation
Hall redecoration and blinds
Security gate,garden equipment
**SUNDRY PAYMENTS**
Uniform
Camp expenses
Badges & Woggles
Group Expenses & Equipment
AGM
Misc
**TOTAL PAYMENTS**|25,197.46
19,039.00
4,000.00
10,200.00
6,155.00
4,378.56
**80,970.02**
489.49
6,586.05
994.56
3,173.97
305.29
44.95
**11,594.31**
**116,486.18**|| |---|---|---| |||-| |||-
5,562.29
192.85
1,311.97
297.00
7.00| |||**7,371.11**| |||| |||**26,400.11**| CH Bowerman CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent ExaMine￿S Report Report to the trusteesl members of FIRST CHALFONT ST. GILES SCOUT GROUP On accounts for the year ended 30- MARCH 2024 Charity no (if any) 300662 Set out on pages 1TO3. lrnrmmb&r to inrjtsdè tsAtJ•. niimbp.rt rrf mdrtit￿￿aI ¥hpp-." I report to the trustees on my examination of the accounts of the above charity (kne Trusf) for the year ended 30 05 2y2*. Responsibilities and As the chanty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acf). I report in respect of my examination of the Trust's accounts carried OLrt under sectson 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions grven by the Charity Commission under sedion 145(5)(b) of the Act. I have completed my examination. I confim) that no material matters have come to my attention { ") in connection with the examination which grves me cause to believe that in, any material resFe¢t: accounting records were not kept in a¢¢ordan¢e with section 130 of the Act or the accounts do not accord with the accounting records Independent examIne￿S ststement I have no conorns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: 12103￿025 Name: T. LAWSON Relevant professional qualification{s) or body FCA Address: 18 THE LAGGER CHALFONT ST. GILES BUCKS. HP8 4DG IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charty aco)unts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018