Trustees' Annual Report For the period ||From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| ||**Section A**|||**Reference and administration**|||||||**details**|||||| |Char
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Nam|ity name
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stered charity number (if any)
registration number
ity’s principal address
es of the charity trustees who|by
manage t|||||||||OUT GROUP|||||| |||||1ST CHALFONT ST GILES SC|||||||OUT GROUP|||||| |||||||||||||||||| |||||||||||||||||| |||||3
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2||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||The Scout Hut||||||||||||| |||||Silver Hill||||||||||||| |||||Chalfont St Giles||||||||||||| |||||Postcode||||||H|P|8|4|P|Y|| |||||he charity|||||||best practice)
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022|||||| ||**Trustee Name**|**Offi**||**ce (if any)**|||**Dates acted if n**
**for whole yea**||||**ot**
**r**|||||| ||Paul Sprackling|||Chair||||||||||||| ||Cassandra CH Bowerman|Tr||easurer||||||||||||| ||Colin Giles|Pa||rent Rep|||3rd November 2||||022|||||| ||James Blachford|Group||Scout Leader|||29th November 2||||022|||||| ||Rachel Nelson|Deputy
||Group Scout
Leader|||29th November 2||||022|||||| ||Antonia Plumridge|S||ecretary|||29th January 20||||23|||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ||es and addresses of adviser|s (option||al information but encouraged as||||||||||||| ||Type of advisor|||Name|||||||Address|||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ||**Section B**|||**Structure, governance and ma**|||||||**nagement**|||||| Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of Chair, Treasurer and Secretary and four Trustees and meets every 3months. Members of the Trustee Board complete 'Being a Scouts Trustee' learning within the first 6 months of joining the board. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. **Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1)** The Group Trustees Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy which covers leaders and members. We then have a separate policy which covers supporters and helpers. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis either 1 LT700001 (1st February 2017) of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. **----- Start of picture text -----**
Section C Objectives and activities
Summary of the objects of the charity set The Purpose of Scouting
out in its governing document Scouting exists to actively engage and support young people in their personal
development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make
friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together
based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation
to these objects
A summary of the main activities that we undertake in relation to these objectives is:
going on hikes, learning life skills, visiting local places of interest, supporting
conservation activities, supporting local community activities and going on camps.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the
advancement of education and the advancement of citizenship or community
development headings.
Section D Achievements and performance
Summary of the main achievements of Activities through the year were a great mixture of typical scouting activities such as
the charity during the year hikes, pioneering, first aid training, orienteering and rafting alongside trying sporting
activities like tennis, rock climbing and bowling. The group also supported community
activites such as the local foodbank and visited local places of interest. Our fantastic
leaders kept over 100 Young People engaged in Scouting over this time. We continued
to work on the scouting badges. The group is in the process of using £75,000 of funding
from HS2 (due to its proximity) to make improvements to the scout building. We have
used the money to replace the main roof and are also looking to replace the roof of the
gas store, renovate the garden and make improvements to the toilets amongst others.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable
activities of the group should income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a sum equivalent to 6
months running costs, circa £5,000.
The Group held reserves of approximately £38,000 against this at year end. This
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
None
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Sources of funding
**----- End of picture text -----**
2 LT700001 (1st February 2017) **----- Start of picture text -----**
• the charity’s principal sources of funds
(including any fundraising);
The Group's main income generators are the annual fireworks and subscriptions. We
recieve some funds from hiring out the hall to other local groups.
• how expenditure has supported the key
objectives of the charity;
The Group has used funds to invest in the Scout Hut and Grounds, along with
continuing to deliver a wide and varied program to the young people of the Group.
• investment policy and objectives
Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The
Group has therefore adopted a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve The Group will focus on getting the Scout Hut work (as provided by the HS2 grant)
them) actioned to support the charitable objectives of the group to educate young people. This
will require the Group to gather three quotes for each work.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Paul Sprackling Cassandra Bowerman
Position (eg Secretary, Chair) Chair Treasurer
Date 1 2 0 5 2 4
**----- End of picture text -----**
3 LT700001 (1st February 2017) ## **FIRST CHALFONT ST GILES SCOUT GROUP** ## **RECEIPTS AND PAYMENTS SUMMARY YEAR ENDED 30 MARCH 2023** |Total Receipts for the year
Total payments for the year
Net payments for the year
Balance brought forward
Balance carried forward
COMPRISING
Bank Current Account|**year**
**ended**
**30/03/2023**
**£**
36,977.03
26,400.11
10,576.92
28,335.25
38,912.17
38,912.17
38,912.17|**year**
**ended**
**30/03/2022**
**£**
38,134.85
52,410.87
14,276.02
-
42,611.27| |---|---|---| |||28,335.25| |||28,335.25| |||28,335.25| The accounts have been signed by the trustees and approved on their behalf by ## **C Bowerman** Treasurer, 1st Chalfont St Giles Scout Group ## **FIRST CHALFONT ST GILES SCOUT GROUP RECEIPTS SUMMARY YEAR ENDED 30 MARCH 2023** |MEMBERSHIP SUBSCRIPTIONS
INVESTMENT INCOME RECEIVED
Hall Hire|**year**
**ended**
**30/03/2023**
**£**
18,479.07
**18,479.07**
2,230.00|**year**
**ended**
**30/03/2022**
**£**
19,011.68| |---|---|---| |||**19,011.68**| |||1,645.00| |Bank Interest
**DONATIONS**
Chiltern Bucks Lotto/Charities Trust
Exxon Mobile & Carolling
Revenue Chiltern and South Bucks grant
FIREWORKS & Gift Aid
2021 Fireworks - share of net income
Gift Aid
**OTHER INCOME**
AGM ( drinks revenue)
CSG Motors
Camp revenue
Other/Sundry
Misbourne Valley Scout Council - Cobra Partnership
Cake donation by scouts
**TOTAL RECEIPTS**
**FIRST CHALFONT ST GILES SCOUP GROUP**
**PAYMENTS SUMMARY**
**YEAR ENDED 30 MARCH 2023**
Misbourne Valley Scout Association Membership
2019 - 2020
2020 - 2021
2021- 2022
2022- 2023
PREMISES
Council Tax & Water Rates
Utilities
Insurance|**2,230.00**
424.57
580.00
**1,004.57**
7,951.56
-
343.91
6,967.92
-
-
-
**15,263.39**
**36,977.03**
**year**
**ended**
**30/03/2023**
**£**
7,015.00
**7,015.00**
82.49
3,170.45
1,576.35|| |---|---|---| |||**1,645.00**| |||512.64
-
8,000.00| |||**8,512.64**| |||-
2,000.00
1,943.63
4,288.65
565.40
167.85| |||**8,965.53**| |||| |||**38,134.85**| |||**year**
**ended**
**30/03/2022**
**£**
7,316.00| |||**7,316.00**| |||1,543.74
2,641.54
-| |Cleaning
Hall & Garden Maintenance/Repairs
Scout Hut Survey
**ADMINISTRATION EXPENSES**
Section Expenses
Web Site and OSM
Stationery
**CAPITAL EQUIPMENT**
Protective Netting
General Building Work & Kitchen Fitting
Manufacture of Alter Fire
Tarps, Taurpaulin & Pegs
**SUNDRY PAYMENTS**
Uniform
Camp expenses
Badges & Woggles
Gifts & Charity Donations
Group Expenses & Equipment
AGM
Misc
Explorers - Donation Fireworks
**TOTAL PAYMENTS**|1,622.00
1,282.20
-
**7,733.49**
4,280.51
-
-
4,280.51
-
-
**-**
-
5,562.29
192.85
-
1,311.97
297.00
7.00
-
**7,371.11**
**26,400.11**|1,277.50
1,525.20
-| |---|---|---| |||**6,987.98**| |||7,191.52
-
-| |||7,191.52| |||25,051.00
-| |||25,051.00| |||84.65
884.00
1,180.50
-
-
220.75
72.75
3,421.72| |||**5,864.37**| |||| |||**52,410.87**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner'5 Report Report to the trustees IL&T CHA. ROL) P On accounts for lh9 year ended Chaiyty no {If any) Sot out on pagas If03 I rerK)rt to the biJstees on my examination of the a(xounts of the above c*arity fthe Trusfl for the year er¥I￿j >10 312023 . As th8 trustees. you are responsible forthe preparation of the accounts in arJ>)rdart￿ th the Wu1￿ments of the Char?ties Act 2011 (Yhe Acfl. Responsibill*es and bas1$ of report I report in respect of my axamination of the Tntsfs acujunts carried out under section 145 of the 2011 Ac* and in Carr￿ng out my examination. I have followed all the applicable Diredions given by the Charity Commission under sectior) 145(5Xb) ￿ the ACL Independent trhe charil ross income exceeded 000 and l am qualified to examinerfs statement undertake the e ination by being a qualtfie ember of linsert name of applicable listed Delete l ] rfnot 8pplica I have completed my examination. I corfm that no material matters have tX)me lo my attention in CA)nnectThi with the examination lethèpt disele8&W") gives me cause io believe that in, any material respert: the accounting records were ncl kept in accordan￿ with section 130 of the Charities Art. or th8 accounts did not accord with the accounting records., or the accounts did not compty with the applicable Nuirements Con￿MI￿j the forni and content of accounts set ￿t in the Charities IAcoL)ur)ts and Rew)rtsl Regulations 2008 other lJ)an any requirement that the a(xx>unts give a 'true and faif wew which is not a matter con5vJered as part of an independent examination. I have no (x)n¢xms and have come across no oth8r matters in connection with the examination to whtch attention shoukl be drawn in this report in order to enable a pr(w under*andiThJ ofthe a￿UnIS to be reached. . Please delefe the words in the bRckets rftheyth) not apply. Signed- 2ts2+ Name: Relevant professional qualifi¢ationls) or body IER Oct 2018 (rf any): Addres5: Section B Disclosure Only com￿ete rf the examiner need5 to ￿￿hlIght maierial ￿atterS of con￿rn 15ee CC32. Independent ey2mlnab"￿ of charity a￿￿￿ts.. dire(*ons and guidance for examiner51. Giv• here brief details of any items that the examiner wishes io disclos8. IER Oct 2018