Trustee Annual Report Scouts 1st Chalfont St Prter l- Chalftint St Peter Scout Gmup Trustee Annual Report For Year starting l April 2024 ending 31 March 2025 Section A Reference and adwinistration details Charity name 1st Chaffonl St Peter s￿)ut Grou other names the charity is known by Registered charity number {rf any) HQ reglstration number Charity's principal address 1st Chawont St Peter Scout Group 33a Lansdown Road. Ch8Wont st Peter. SL9 gSP Names of the charty truste8s who manage the charity l- Ch•if4Trt St P•tsY Group Gn¥¢l Hll¥ Cha¢tOTrt St Peter. SL9 9QX Grwp Load V•lu*rt¥*r IGLVI: Sarah eAathi Chaiiiy N¥Ambqr. 300660 Pr•slilont Au￿ Moffat lof9 Trustee Annual Report Scouts 1st Chalfont St Petor Trustog Name Office (If any) Datss a¢ted If not for vthole year Reappointed at AGM 9 Septembe r ears Reappointed at AGM 9th September for1 ears Reappointed at AGM 9" September for3 ears Ex Officio Reappointed at AGM 9" September for2 ears Reappointed at AGM 91h September for2 ears Appolnled on June 2024 R6appointed at AGM 9th Septewber for2 ears Appointed at AGM 9. September for aars Allan Moffat President Thomas Pa Chainman Karen Litue Sarah Slade Treasuffr Lead Volunteer Jones Trustee ma￿ Morrison Trustee Emll Barker Trustee Galla Beech Trustee Names arKI Addresses of Advisers of Advlser Name Address Se¢tion B Description of the charity's trusts StrLlCture. overnance and mana ement Type of wvemlng ￿0￿ment {e.g. trust deed, constftuuon) The Group's governing documents aro those of the Scout Assoaation. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and Th@ Policy. Organisation and Rules of The Scout Association. How the charity is constitLrted le.g. trust. association, company) The GTOUP is a trust established urKler its wles which are common to all Scouts. Trustee sele¢tion melhods (6.g. appoinled by. ele¢ted by) The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice} The Group is managed by Ihe Group Trustee Board, the members ofwhich are the 'Charity Trustees. of the Scout Grou which is an educational chari . As chari trustees the I" Chalhnt St Peter Scout Group Gravel Hiu, Ch4ifont St Peter, SL9 9QX GTOUP Lead Volunteer IGLVI: Siyah Slad¢ Re4istEred Charity Number. 300660 Pr4$idW￿ Allan Moffat 2of9 Trustee Annual Report Scouts 1st Chalfont St P¢tsr Section B Structiire. overnance and mana ement ar8 responsible for ￿mplyIng with legislatlon applicable tD charities. This indudes the registration. keeping proper ac(tunts and making retums lo the Charity Commission as appropriato. Polici85 and procedures adoptgd for. a) Ihe tndu¢tion and IFaining of trustees" b) trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of 3 Independent appointed representatives, President, Chair, Treasurer and 5 Trustaes (induding 1 Ex Officio Trustees, the Group Lead Volunteer and 5 appointed Trusleesl . MembeTS of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months of joining the Board. This Group Board exists to make sure the chaiity is well-managed. rtsks are assessed and mitigated, buildings and equipment are in gocKI wo￿ng order. and everyong follows gal requirements and the organisalion's policies and rules. Thelr support helps other volunteers run high-quafty and safe programmes that gives young people skills for life. Rlsk and Intemal C¢>ntrol The Group Trustee Board has identified the major risks to which Ihey b￿￿ve the Group is exposed, Ihese have been reviewed and systems have been established to mttigate against them. The main areas of (x)ncem that have baen identified are.. Damage to the buikling, propety and equipment. The Group would request the use of buildings, property aNJ equipmerbl from neighbouring organisations such as the church, commun(ty cefttre and other Scout Groups. Slmilar reciprocal arrangements exist with these organisations. The Group has comprehensive insurance policigs lo 8nsur8 that insurable risks are covered. Injury lo leaders, helpers, support8r5 and members. The Group through the capitation fees contributes lo Ihe Scout ASsoda￿On$ national accident insurance policy. Risk Assessments are undertaken before all activiti8S. Reduced income from fund raising. The Group is primarily reliant upon Ineome from subscriptions and fundraising. The group does hold a reserve to ensure the contir)uity of activi118S should there be a major redu¢tion in income. The Board could raise the value of subs¢ription$ to increase the income lo the group on an ongoing basis. either temporarily or permanenuy. Reducbon or108s of18aders. The rou is totall reltant u on I" Chalhnt St P*ter S: Sarah Register2d Charity Ntsmlaw.. 300660 Presithnt AU* M#f*at 5of9 Trustee Annual Report Scouts 1st Chalfont St Peter Section C Objectives and activities Addillonal details of the objectiV8s and aclivilies (optional infomiation but encouraged as best practice) Support Policy We have a policy to support those that cannot afford to attend scouting by subskllsing thelr costs. to enable them to benefit equalty- You may choos8 to irbclude further statements, where relevant, about.. Contributlons Firslty. a huge thank you to every leader, section help8r, and of course, our parents, who continue to give their time and energy to support our Scout Group. policy on grantmaking: ' contribution made by volunteers- policy on investments. We want to express our heartfelt thanks to Allan Moff&( our Grwp President, who seNed as the lead contact throughout the hul refurbishment. What began as a 12-week project tumed into an 18-month joumey. Allan liaised tirelessly with the builds, Insuran￿ company and assessors. Thanks to his determination and hard wo￿, we're now finally back home. Thank you, Allan, A big thank you also goes to.. . Sarah for directing and guiding us all and volunteering a hugg amount of tim8 & energy lo lead the group. Emity and Mary for all the gardening and ground clearance Our Trustegs, who gave up w99k8nds to tidy and sort our equipment. The wder CA)mmunity and other charity groups who supported us. We've recEivod thousands of pounds in donations. from counul community board fvnds, personal contributions other scout groups, who gave us profits on their t8as and coffees at scouting ev&nts to Pub Quvz nights and more. Ev8ry little helps as they say and we contlnue to pursue grants, especialty to address future ftood rev8ntion.. Public Benefft Statement The Group meets the Charity Commission's public benefit criteria under both the advarKement of education and the advancement of citizenship or community development headings. Section D Summary of the main achievernents of the charity during the year Achievements and Performance Group Acts'vtlies Sections have taken part in QuesL EnduranGe, Chesham Triathlon. Grimsdyke, Bridge the Misbourno, All S8cUDris camped this year, Feast Day, we have th8 Big O Orienteerin the Scouts Firework dis la Remembrance I" Chdtort St l>¢trr SCO￿ GTOUP G¥avel M51L Chalfortt St P4t¥r, SL9 9QX Group Load IGLVI: Sar•b Sl•do Re¥istor¥d Chotrty Hw)tbef. 300660 ChoJrnwi: T•m Pre6￿4￿nt Allax 6of9 Trustee Annual Report Scouts 1st Chalfont St Peter Section D Achievements and Performance Parade, Village Fun Night (Decl. Scout Post in De￿mber VE Day Celebrations and VIlWe aftemoon Tea, Collecting clothing lo go to Ukrain9 Ma the kindness club, Metropolitan police resenl to our oun eo e of soclal media and onlin8 risks. Sectioii E Brief statement of the charitrfs policy on reserves Financial Review R￿￿¥Ve$ Pollcy The Group's pollcy on reserves is lo hold sufficient reSoU￿S to continue the charitable activities of the group should Incomo and fvndraising activities f￿1 short. The Truste8 Board considers that the gruup should hold a sum equivalenl k) 6 months running Ix)sts, arca £12,000. The Group held reserv&s of apPr0￿MatelY £48,200 against thls at year end. This is approximately the level requlred for operallng expenses, and r84nstating the hut and fundraising for fIC￿)d defenses. Details of any funds materially in defitmt larcumstances plus steps lo eliminate) None Summary offinancAal position Treasurer report for tho year ending 31 March 2025 The Group bank accounts ended the year with a balance of £48.686.76 {2024: £ 28,199.291. This indudes ￿Serv95 of £5.000 which we are required lo hold. During the year, the group received £71,246.04 {2024.' £ 51,457.92) and paKI oul £50,758.57 {2024= £46,124.47}, generating an in-year surtAus of £2D,487.4712024.' £5,333.45 surplus). For1he entire period , the scout hut was ck)sed. The impact on our in(x)me was largely through in¢reased donations from individuals and groups. £15.179.86 (2024.. £3,361.49) and an insurance payout of £14:000. This was offset by the loss of letbng income. we are pursuing an Insuran￿ claim against this. The impact of this on our running costs was minimal, as most costs ￿ntinUed thrr)ughoul the year, and in particular utilities were higher due to increased energy wsts, and the impact of drwng out the hut and usage by the builders as they refutbished. The majority of expenditure required by the gfoLIP to get the SCOLrt hut ready to fully reopen will b8 incurred in the year 20242025 and a separate note on this will b8 included in the a¢counts for that year. As a remind8r at the uest of th8 Distiict Treasurer l- Ch4tfvAt 5t P•tet SCO￿ Gvwt¢ Hill. Chaifont 5t Peter, SL9 9QX Group LÈ4d Voluntser IGLVI: Sarah Stath Rv￿$ter￿d Chèrity Number: 300660 President Au￿ Moflat 7of9 Trustee Annual Report Scouts 1st Chalfont St Petsr Section E Financial Review for capitation was delayed to fall within the financial year ending 31 March 2025 in order to bring all group aC￿￿ntS thin district in-line. For this reason. thera is no capitation expenditure showlng for the prior year. Group Camp was still able to go ahead. Thls did run at a loss. as antscipated, exa￿Tbated by some addilH)nal costs due to the fact that some equipm&nt lost to th8 flood could not be borr(Iwed from elsewh9re and ne8ded to be replaced. However, the deficrt of £2900 was more than offset by a grant of £1,000 from district specificalty for camp, and funds raised throughout the year through our tradltional events, whlch had raise a total of £3 354. Furds Statement as at31 Marth 21)25 £Q24m 27.9e4.64 20.460.42 $89.04 c3Sh￿ HarA 27.W.64 21.049.48 HSBG 813)5956 HSBC 31￿925 HSBC 31013784 338.28 3T.71 13.837_71 iT22.37 1.3￿.9T 2.517_79 1273.5T 15D7.(N) FL58C 541C 20.72112 7,149.83 44686.T6 28.190.29 Investment Pollcy Investment policy ar)d obledve5 The Group does not have sufficient ￿[KIS to invest in longer term investments. The Group has therefore adopted a risk averse strategy lo the investment of tts funds. All fijnds are heid in cash usin onl mainstream banks or buildin societies. Section F Other O tional Information X" Choltort St Peter YKovt Gr4JUP Gravel Hil4 ChalfDnt St Peter, SL9 9QX Group Lead Volunteer IGLVI: SarAh Siado Reyistered Charity N41mber. 300660 Pyesident AU3n Moffat 8of9 Trustee Annual Report Scouts 1st Chalfont St Peter Plans for futur8 periods (rjetails of any significant activities planngd to achi8ve them) We do all need to do rnore on attracting rTM)re volunteers either wtih our young people or in support roles we have used the Scouvs, Growlh and Development team, and there are changes (x)ming in how we advertls& for new members on Stx)tts.org webstte as well. before il is notjust Us or Scouting that is struggllng thera Is a Shortage 8cross the who18 volunteer seG*or. Adhe￿ng to the Scout Transfomiation work that is ongoing. Section G Declaration The trustees declare that they have approved the trustees. report above Signed on behalf of the TTUStees Signatu￿($) Full Namels) Thomas Pa Kaw Little Positions(s) Chaim)an Treasurer Date 4th Se tember 2025 I" ChAlfDnt St PEtet Stoot G*)￿) Gta¥ei Hil4 Cbalfort Sl Petér. SL9 9QX Gr*up Lead Volunteor IGLVI.. SaTah Slade Reylstered Cha¥ity Xvmber. 301)650 Pr45id4ftt Allan Moff•t 9of9 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Lh u) tt) kilP 000 000 0> o o o 000 000 ggg 000 00 oj o o i o o i o o O LY) o 0￿0 *0 ty C*0 00 O ti 00 00