Trustee Annual Report Scouts tst Chaffont St Petsr l- ClI0nt St Peter Scout Group Trustee Annual Report For Year Ending 31 Marth 2024 Section A Reference and administration details ChBrity name 1st Chalfont Sl Peler Scout Gr 0th8r names the charty is known by Registered charlty number (rfanyl HQ reglstrallon number Charity's priftop81 addre&8 tstOwlfttrtLStPeier ScoutGroup 33è L2fiSdw Road, IXalfoTrtst PelEr. Nams ofthe charfty trustees who m8n8ge the charity Trustea Nam Offlc61if any) Dates acted if not for whole year Allan Moffal Thomas Pa ne Karen Lttue Sarah Slade Ma Jones Mad( Morrison President Chainnan Treasurer &cwJt Leader Trustee Trustee Grou Giawl Hi(L Chall* StP•t•r. SL9 9QX GfQUP Stbut Lèader IGSLI: Swoh Slad4 AeySstetErf Ch3rTty 300660 lof6
Trustee Annual Report Scouts 1st Chalfont St Petsr Section B Description of the charity's trusts Structure, overnance and mana ement Type of goveming document le.g. trust deed, canslituti¢M) The Group's govgming ¢)cuments are those of thg SLX)Ut Assoryation. They iThsist of a Royal Charter. which in turn gwes authDrity to the Bye Law8 of the Associatl(Jn and The Pdry, Organi%thon and Rule5 ofThe Sc(wt Assodation. How the Charity Is constyiuted le.g. twsl, association. company) Th6 Group is a st establishgd under its rul8s which are )mmon lo all Scouls. TNstee seleclion methLxJs (e.g. appointed by, 8lect8d by) The Trustees are aprted in aCCordara With th8 Pdiw, Organisation an(f Rules of The S(xJut Associatlon. Additional govemance iwes {optional infoTmalion but encouraged as best practiol The Group is managed by the Group Trustee Board, the members ofwhich the Trustees of the Scout Group which is an 8duc2t.onal charity. As charity knjstees they are reswnsible for CDmptying with1j1s1at1on appIable to tharities. This indudes the registration, keepir¥J proper 8ccounts and maknng r8turrts to the Charity Comrnission as Policie5 and procEduras adopted fv. a) the induction and training of trusle8s- bl trust' consideration of maj(Y risks and the systems and procedures to manage them The Truslge Board consk8ts of 3 independent representatives, Chair, Treasurer and the Group sCt Leader and other. Tfuslee representatives. merntrS of the Trustee Board (x)mplete Trustee Introduction tr8ining wlthin Ihe first 5 rrK)nths of joining Ihe board. Charity TnBt8&8 must coNacbv81y. ensure that the charty 15 ¢atYying out its purposes for the public benefit comply with Ihe th8rity's goveming document and the law act tn the chaws best interests manage the charity's resources responstbly act raa8(abl6 ¢ar8 and skill The board identiffied the major risks to which they believe thg Group is extKJsed, these have been reVd and systems have been established to mitKJate against them. The group has ir¢ place systems of internal controls that are designed to provide reasonable assurance against material Mmanagerent o.- loss. these include two signatures for 811 payments and u)mprehenslve insurance pdicles to ensure that insurdble risks are vered. The group has online bankiro facilthes, l)ut these are v8ed as an intemal tocl only. and not used to mak8 payment to third parties. Any transfer from th8 group account to a sectton G•( AIIL Ch4lf¥nl St l>eter, SL9 9QX Gruup ScotSt Leader IGSLI: $4Y4h Stsd* Xtyhtued tl)aYlty Number. 300660 Pro$1. Allan Moffat 2of6
Trustee Annual Report Scouts 1st Chalfont St Petsr Section B structure, overnanre and mana ewent account, which exceed8 £3 roquires the written approval of vo metnbers of the Executrie Committee before belng made. Section C Summary of the objects of the charity sel out in ils goveming document Ob"ectives activities The Purpose of Scouting Scouting exists to actively ergage and Supp yuung peoplg in thwr rSonal developmen( errtPtrAW6ng Ih8m to make a posthe CA)ntributlon to society. The Values ofscouting As Scouts we ar8 guid by these Vae$.. Integrity - We act with integrty. we are honest, trustworthy and Joyal. Re8pect- We have sÈlf-respect and resped for others. Care- We suptx>rt others and tske re of the world in whith wa live. Betief - W8 explore our faiths, bgliets and attitudas. C(poperation - Wa make a pgsitlvè diff8renc8; we Cowoperate with others arid m8k6 friends. The So)ut Method Scou¥ing takes Pla when young people, in partnership with adulis. work together based on the values of Swjting and.. enjoy what they are doing and hav8 take part in adivities indoors and outd¢)ors learn by doing share Nl Spiritual reflectlon take respx)nsibilily and make chotces undertak6 new and d)811enging activities - make and live by thgir Promise. Summary of the maln adivities In relation lo Ihese ol¥ects Addltlonal details of the objectives and activibes loplional Information but encouraged as best prdeli) Public Benefit statement The Group meets the Charity Commission's publlc benefit crileria under both the advancemgnt of UCatIon and advancement of cttÈzenship or cximmunity development headings. 1° Challont St Peir s¢¥Gr GYHvel Hi4L ChalC4Jllt 5tiknter. SL9 gQX Group oLrt Leader IGSJJ. 5kr4h Slade Registeiod Clwrlty NutJber 31x1660 3of6
Trustee Annual Report Scouts 1st Chalfont St Peter Section D Summary ol the main aChieve,ents ol the chatTty duriro the year Acliievements and Performance This year has been a particularly chall8nging y8ar wth the scCrt hut being ffted and under water for 8 weeks, this did impacl some ofour section5 and the aCtitieS being delivered as we relocat¢(J to altsmalive premises and rescued. lo(xted and purchased equiprnant for the sections to LSe. A huge thank you par, The GuKtes, Thorpe House Schogl, The Hub. and the Communtty Centre for assisting wlth allematwg venues. AJVJ Chaffonl and Genards Cross Rotary club for their kind ffl0rtary donation lo help keep us going. We ££ue to be a pular group Ihat offerg a varied and diverse progTrm, this has suffered beirKJ in temporary venues, but th8 lead8r5 hava continu8d lo offer a pr&Jram and this doesnl ju¥1 happen irs down to the dedicatton and enthusiasm from all membe¥5. To the leaders. who CA)ntinually review arxj adapt the progiam, to ensure ft romalns relevant and challenging alld to our young people whrj ium and make it all M4)rttrMhile. Se(thns have tak9n part In Qu85t, Endurance. Beaveree, GroLtp Camp 121 of us away for the weekend at Youlbury, Feast Day. we have thè Big O {Orienteeringl, the Scouts Firework display13td Novl, RemembFance Parade. Village Fun NNJhl (6 th Decl, Scout Post In DMber. The Group is also engaged wtlh the Chalfont St Peter Infant Sthctsl on e1r"[t takes a l49e to Raise a Child" initiative. Section E Bri8f statement of the Gharity's policy on reserves Financial Review Reserves Polity The Group's wlicy on iesérv&s is to hold sufficient resoufGes to continue the Charitable activits&s of the group should income arKI fundraisiTrJ activities fall shoTL The Trustee Board constdars tr>at the group Should hokl a sum equivalent to 6 months Nllning (xJsLs, circ2 £12.000. Thè Group held reseeS of approximatdy £28.200 again8t this at year end. This is approximately the Ie1 required for operating eXnseS. Details of any fvnd9 malerialty defic4t None IcircurrL8tance$ plus steps to allmin8te) Summary of ffnancial posttlon I" Ck•lfnt St Pet•r S¢tyrt GTDUP Gravel Hill. thalfant St Peter. SLJ gqx Grw Sctsut Lead4v IG5LI: Sarnh Slade A¢gistsred Chknllumbw. 300660 4of6
Trustee Annual Report Scouts 1st Chalfont St Peter Section E ',qBtCkotlont St Pet41 S¢•frtGtW.. Financial Roview 21,1I4&46i I So¢¥oD ACC1 338.2B 37_71', ZW3"27 1.2TJ.5T.. 5Ql..O•. 3FA.28, Investment policy and otyectives The Group dw8 not have sufficient ndS lo invest in longer temi investments. The Group has therefore adopted a rfsk averse strategy to th8 investment of tts funds. All funds ar& held cash ng onty mainstream banks or building socÈeliès. Section F Plans for fulu¥e periods Id61ails of any significant actiwties planned to aChva them) Othef O tional InfoTmation We do all need lo do mo¢e atlra-ting more volunteers either with our yoiino people or in support roles we have used the Scout's. Growth and Development team, and there are changes coming in how we advertise for new members on scouts.org website as well. As before it is nol just us or ScoLrting that is struggling Ihere És a shortage acros5 th8 whole volunteer AdhwirwJ to the S(¥Jul Transformation work that is ongoing. Refu1$hmt of Scout Hut Feb 2024 Flocxling. Section G Declaration The lYust8es declare that they have approved the InJste8s' report above I" Ch¥lfoTht St Pet4r Scout Gro GYav21 Hill ChalfoFrt St P4ter. SL9 9QX Group Scout Lead¢r IGSLI: SHr•h Siade ReytstQfed Cb•Yity NUM. 31YJ6811 Pre5idetht Auan Moff4t 5of6
Trustee Annual Report S outs 1st Chalfont St Peter Section G Signed on Lhalf of the Trustees Signature{$) Declaratio Full Namels) Thomas Pa Karen Litue Positions{sl Chairmart Treasure Date 9th Se temtr 2024 Gravel HtiL ¢h¥lfont St Pthr. SL9 9QX Yo4> 5Kout Leader IG5LI: Sa*7h Slad¢ ¥t2glstered Clwltyi&wkn. 300800 6of6
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tha trustees j'st cktthfvsf Sr PÉrE£ SCcKfi GrLovP On accounts for tho year ended Charity no (if any) 31 MrfC41102 Soob60 Sgt out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Tnjsf) for the year 6nd6d Responslbllltles and ba81s of report As the charitys tTUStees, you are r8sponsibl8 for th& preparation of the accounts in accordanc8 Wbth th8 requirem8nts of the Charit18s Act 2011 (-th8 Acr). I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicabl8 Dir8Ctions given by the Charity Commission under section 14515Xb) of the Act. Independent examiner's statsment ome exce of I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (0tk8Ftht di0} which gives me cause to believe that in, any material respectr. the a¢wunting reGords were not kept in accordance with section 130 of Ihe Chartlies AGtr, or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out In the Charities (Accounts and Reports) R6gulations 2008 other than any requirement that the accounts give a Irua and fair, wew which is not a matter consid8red as part of an independent 8xamination. I have no concems and have come across no other matters in connectlon with the examination to which attention should be drawn in thls report in order to enable a proper understanding of the accounts to be reached. . Pleasa delete the words in thè trackets if thay do not 8ppIy. Signed: Date: 01 Name: (kLood Relevant professlonal qualification{s) or body C IP O Qu£LLknJ IER Oct 2018
{11 any): Addross: St Pc&r Section B Disclosure Only complete rfthe examiner needs to highlight material matters of concarn Is60 CC32. Independent examination of chaiity acGounts: directions and guidanc8 for èxaminers). Give here brief details of any items that the examlnerwlshes to dlsclosè. IER Oct 2018
1st Chaffont Sl Petor Scoul GTQUP R•¢oipts and Paym•nts Account For the ygar •ndgd 31 Mar¢h 2024 21124 2023 Re¢¢lpt$ Subscriptions Camps arKI tIrS Sundry I0[8 17.643.89 5.138.92 12,340.50 6,512.29 0.00 22.789.81 18,852.79 Fundral8lng and Ents FuThJraising Events Hall Hwe 17.666.59 8.266.C 13,700.26 8,872.50 25.932.59 22.572.76 Don8ty)n$ Grants In18rèst R*èivad 3.361.49 0.00 0.00 3.O85.19 O.DO 0.00 TOTAL RECEIPTS 52,083A9 44,510.74 Paymants Equipmènt Se¢tkn ActlvltSos, Camps and Outing8 Uniforms, Wekomè Packs & TrainiwJ 3.178.&2 14.253.15 551.40 451.83 15.170.37 69.00 17,983.37 15.69120 Group Exse$ Tranwt knsuran¢8 Rent a1 Rates 852. 4.7&3.51 208.61 5S2.LKI 4,723.08 282.24 1,901.49 1,769.47 147.87 3.005.00 0.00 LSght anij Heat Property klaintpnancs Telepho Clèanlrw Transadlon fees Sundry 1.508.91 9.tM5.55 197.16 3.060.00 625.97 556.63 714.86 20.81824 13,096.01 Fundraising and Evgnts ExpoNSiiur8 Capltatlon 7.948.73 6.679.79 8,418.00 TOTAL PAYMENTS 46,750.44 43,885.C Surplus I (Deficit) forthe year 5,333AS 625.74
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