OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-08-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date
From 01 Sept 2023 To 31
August		 2024

Section A Reference and administration details

Charity name 3[RD] BUCKINGHAM SCOUT GROUP

Other names charity is known by Registered charity number (if any) 300658

NA-

Charity's principal address SCOUT AND COMMUNITY CENTRE

57 EMBLETON WAY BUCKINGHAM MK18 1FH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Chris Armitage Chairman Group Scout Council
Neil Blunstone Group Scout Leader Group Scout Council
Sheryne
Shillingford-Reed		 Group Treasurer Group Scout Council
TraceyMcLaughlin Secretary GroupScout Council
Louise Grensted Executive
Committee Member		 Group Scout Council
Corin Brearley Executive
Committee Member		 Group Scout Council
James Tebboth Executive
Committee Member		 Group Scout Council
Robert Streat Section Leader GroupScout Council
Tina Anderson Section Leader GroupScout Council
Christopher Epps Phoenix (North)
Explorer Unit Leader		 Group Scout Council

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
NA

Names and addresses of advisers (Optional information)

March 2012

TAR

1

Type of adviser
Name
Address		 Type of adviser
Name
Address		 Type of adviser
Name
Address
Accountant Balmer Limited 11 Little Balmer, Buckingham, MK18 1TF

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management Description of the charity’s trusts The Group's governing documents are those of the The Scout Type of governing document Association. They consist of a Royal Charter, which in turn gives (eg. trust deed, constitution) authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. These are supplemented by a 3[rd] Buckingham Scout Group Constitution adopted in 2017. The Group is a trust established under its rules which are common How the charity is constituted to all Scouts. (eg. trust, association, company) The Trustees are the members of the Group Executive Committee. Trustee selection methods Members of the Committee are appointed by the Scout Group (eg. appointed by, elected by) Council at an annual general meeting. Between AGMs, new members can be coopted onto the Committee by the Group Executive Committee.

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
relevant, about:
•policies and procedures
adopted for the induction and
training of trustees;
•the charity’s organisational
structure and any wider
network with which the charity
works;
•relationship with any related
parties;
•trustees’ consideration of
major risks and the system
and procedures to manage
them.		 The charity operates within the wider framework of policies and
guidance issued by the Scout Association.
The charity is related to the Scout Association, and County and
District Scouts. The charity continues to have in place a Partnership
Agreement with a locally-based Explorer Scout Unit, now known as
Phoenix
(North) Explorers. The Unit falls within the ambit of Buckingham &
Winslow Scout District, a separate charity. The Explorer Unit
provides Scouting activities for older youngsters, enabling our
members who are over 14 to migrate to membership of the Explorer
Unit and continue in Scouting.
The major ongoing risks to which we believe the Group is exposed
are:
•Failure to safeguard children: the Group takes its responsibility for
safeguarding seriously and closely follows Scout Association
safeguarding procedures to ensure children are not put at risk. The
trustees periodically obtain assurance on the operation of
safeguarding arrangements.
•Damage to property and equipment: The Group stores most of its
equipment in a secure environment and has contents insurance to
mitigate against loss. The charity has insurance to mitigate the
impact of loss of the Centre.
•Injury to leaders, helpers, supporters and members: The Group,
through the membership fees, contributes to the Scout Association’s
standard insurance policy.
•Reduction or loss of Leaders: The Group is totally reliant on
volunteers. If there were a reduction in the number of leaders to an
unacceptable level ina particular section or inthe Group as a whole

March 2012

TAR

2

then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. We have seen a small increase in the number of leaders this year and we continue to try and recruit and advertise opportunities. • Reduction or loss of members: The Group provides activities for young people as Beavers, Cubs and Scouts aged 6 to 14 years. If there were a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group.

There is a risk that increased running costs outstrip Scout Group’s income. We continue to be watchful of the Centre’s operating costs and regularly review the fees charged to ensure we remain competitive, but can cover the cost of operation.

Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 The objectives of the Group are as a unit of
the Scout Association. The Aim of the Scout
Association is to promote the development of
young people in achieving their full physical,
intellectual, social and spiritual potentials, as
individuals, as responsible citizens and as
members of their local national and
international communities. The method of
achieving the Aim of the Association is by
providing an enjoyable and attractive scheme
of progressive training, based on the Scout
Promise and Law and guided by adult
leadership.
1. The Scout Group continued to provide exciting weekly activities
and opportunities for the young people of Buckingham,
facilitating their personal development and education. The
Group supported local events, such as the Buckingham
Christmas Parade amongst others, both as part of fundraising
but also to demonstrate volunteer support to the local
community and develop our members’ sense of citizenship.
2. A lot of work has gone in to reinstating overnight and offsite
activities, and a number of one night and two night camps as
well as trips to various places of interest have taken place.
3.Utilisation of the Scout & Community Centre continues to grow
with more local events being held as well as private parties.

March 2012

TAR

3

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

Summary of the main We increased the participation of our local youngsters in activities achievements of the charity and events outside of and in addition to our regular meetings over during the year the year.

We sustained through the year the activities and development of our Scout troop; Cub packs and Beaver colonies, through the work of our dedicated volunteers. We improved the facilities of our Scout & Community Centre to provide a welcome space for the community to utilise.

Section E Financial review Section E Financial review
Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit
Further financial review details
Youmay chooseto include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any
ethical investment policy
adopted.
The Trustees expanded on its reserves policy and in addition to
three months’ subscription income (£4,000) as a reserve, created an
additional fund for building repairs of £40,000 should anything
substantial occur. The £4,000 reserve is held to provide for any
period when we are, in any unexpected circumstance, unable to
secure expected income or face significant unanticipated costs.
None. All funds are in good health
(Optional information)
The Scout Group relies upon parent subscriptions and on its own
regular fundraising events. In addition, the charity benefits from
rental income arising from hires of the Centre (net of Centre running
costs).
The Group does not have sufficient long-term funds to invest in
longer term investments. The Group has therefore adopted a low-
risk strategy to the investment of its funds. All funds are held in
mainstream bank or building society accounts which are covered by
the FSCS scheme.

March 2012

TAR

4

Section F Other optional information

The Group assesses the risks it faces and the mitigating actions. The major ongoing risks to which we believe the Group is exposed are:

• Failure to safeguard children: the Group takes its responsibility for safeguarding seriously and closely follows Scout Association safeguarding procedures to ensure children are not put at risk. The trustees periodically obtain assurance on the operation of safeguarding arrangements.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Chris Armitage Position (eg Secretary, Chair, Chair etc) Date 30th June 2025

March 2012

TAR

5

No (if any) 3rd Buckingham Scout Group 300658 Receipts and payments accounts For the period Period start date Period end date To from 1st Sept 2023 31st Aug 2024

CC16a

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
17,597
10,375
4,117
701
2,180
-
-
-


34,970
-
-
-
34,970
1,743
199
429
2,648
564
289
4,375
57
479
838
7,578
2,728
902
515
143
552
2,427		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
17,597
10,375
4,117
701
2,180
-
-
-
34,970
-
-
-
34,970
1,743
199
429
2,648
564
289
4,375
57
479
838
7,578
2,728
902
515
143
552
2,427
-
26,466
-
-
-
26,466

8,504		 Last year
to the nearest £
Centre Hire
Scout Subs
Activities
Interest
Other		 17,597 -
10,375 -
4,117 -
701 -
2,180 -
- -
- -
- -
Sub total(Gross income for
AR)

34,970		 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
LHP
Software & Website
Insurance
Cleaning
Fire Protection
Refuse Collection
Maintenance
Consumables
Hire collection fees
Keyholder costs
Scout Assoc
Activities
Trip/visits
Camps
Equipment
Sub collection fees
Other		 1,743 - - 1,743 -
199 - - 199 -
429 - - 429 -
2,648 - - 2,648 -
564 - - 564 -
289 - - 289 -
4,375 - - 4,375 -
57 57
479 479
838 838
7,578 7,578
2,728 2,728
902 902
515 515
143 143
552 552
2,427 2,427
- - - - -
**Sub total ** 26,466 - - 26,466 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
8,504
8,504		 -
- - -
- - -
8,504 8,504 -

CCXX R1 accounts (SS)

28/06/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Bank Current & Savings Accounts
Paypal Balance
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
73,794
-
1,640
-
-
-
75,434
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
Nil
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Nil
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Nil
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

28/06/2025

2

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the Iruslees 3RD BUCKINGHAM SCOUT GROUP On accounts for the year ended 31* August 2024 Charlty no (if any) 300658 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust.) for the year ended 31 sl August 2024. Responslbilitles and basis ol report As the charity's trustees, you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charities Act 2011 ("the Ad"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions gtven by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examinalion, which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the lorm and content of accounts set out in the Charities (Accounts and Reports) Regulation5 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 2610612025 Name: Craig Dumbarton Relevant professional quallflcatlon(s) or body (if any): Address: 11 Little Balmer Buckingham MK18 1TF IER Oct 2018

Section Disclosure Only complete rf ihe examiner needs to highlight material matters of concern {see CC32, Independent examination of charrty accounts: directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018