2022-08-31-accounts - 3rd Buckingham Scout Group

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3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 1

Trustees’ Annual Report for the period From: 1st September 2021 to 31st August 2022 Charity Name: 3rd Buckingham Scout Group Charity Registration Number: 300658

OBJECTIVES AND ACTIVITIES

	SORP REF.
Summary of the purposes of the charity as set out in its governing document.	Para 1.17	The objectives of the Group are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1) Provision of Scouting activities and facilities for young people between the ages of 6 and 14 living in Buckingham and surrounding villages. 2) Effective operation of the Scout & Community Centre at 53 Embleton Way, Buckingham for the benefit of the Local Community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit.	Para 1.18	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional Information (optional) You may choose to include further statements where relevant about:


	SORP REF.
Policy on grant making	Para 1.38	A grant of £3,500 was made to the Phoenix (North) Explorer Unit in 2021-22. This unit provides opportunities for youngsters to continue in Scouting after the age of 14.
Policy on social investment including program related investment.	Para 1.38	N/A

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 2

Contribution made by volunteers.	Para 1.38	The programmes of activities for our Scout, Cub and Beavers members are totally reliant upon the volunteer Scout Leaders with support from parent volunteers. The fundraising is carried out by volunteer parents and Scout leaders as well as young people from one or more of the Scout sections: Beavers, Cubs, Scouts. We were also entirely reliant on volunteers to manage the operation of our Scout & Community Centre on a COVID-compliant basis, and to manage the expansion in the use of the Centre for local events.
Other		N/A

Achievements and Performance

	SORP REF.
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1) The Scout Group continued to provide exciting weekly activities and opportunities for the young people of Buckingham, facilitating their personal development and education. The Group supported local events, both as part of fundraising but also to demonstrate volunteer support to the local community and develop our members’ sense of citizenship. It has been challenging to reinstate all of our activities, such as camps for youngsters, following the pandemic, but we are well advanced on that path. 2) The use of the Scout & Community Centre continued to expand, providing new opportunities for local people to participate in activities laid on by those hiring the accommodation.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP REF.
Achievements against objectives set.	Para 1.41	We secured the active participation of local youngsters in the activities of the Scout Group. We sustained through the year the activities and development of our Scout troop; Cub packs and Beaver colonies, through the work of our dedicated volunteers. As noted above, we also continued to expand the use of our Scout & Community Centre.
Performance of fundraising activities against objectives set.	Para 1.41	During the year, we undertook only limited fundraising, as we are in a relatively healthy financial position.
Investment performance against objectives.	Para 1.41	The funds held by the Group are not invested.
Other		N/A

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 3

FINANCIAL REVIEW

FINANCIAL REVIEW
	SORP REF.
Review of the charity’s financial position at the end of the period.	Para 1.21	At the end of the period, the Charity had net assets of £58,070 (inclusive of anticipated Gift Aid claimable from HMRC of £1,300). We continue to hold the Development Fund established last year, amounting to £10,000. This will allow us to continue to fit out and equip the Scout & Community Centre and develop the Group. Our General Fund stood at £38,619, and £10,100 had been placed in our Long Term Maintenance Fund for our Centre. Our success during the year in increasing income from hires, and healthy financial position, enabled us to reduce the monthly Group membership charge from £14.50 to £12 month.
Statement explaining the policy for holding reserves stating why they are held.	Para 1.22	The Trustees continued with its reserves policy to retain three months’ worth of subscription income as a reserve. The £4,000 reserve is held to provide for any period when we are, in any unexpected circumstance, unable to secure expected income or face significant unanticipated costs.
Amount of reserves held.	Para 1.22	See above.
Reasons for holding zero reserves.	Para 1.22	N/A
Details of fund materially in deficit.	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern.	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

	SORP REF.
The charity’s principal sources of funds (including any fundraising).	Para 1.47	The Scout Group relies upon parent subscriptions and on its own regular fundraising. In addition, the charity benefits from rental income arising from hires of the Centre (net of Centre running costs).
Investment policy and objectives including any social investment policy adopted.	Para 1.46	The Group does not have sufficient long-term funds to invest in longer term investments. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in mainstream bank or building society accounts which are covered by the FSCS scheme.
A description of the principal risks facing the charity	Para 1.46	The major ongoing risks to which we believe the Group is exposed are:

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 4

		• Failure to safeguard children: the Group takes its responsibility for safeguarding seriously and closely follows Scout Association safeguarding procedures to ensure children are not put at risk. The trustees periodically obtain assurance on the operation of safeguarding arrangements. • ▪ Damage to property and equipment: The Group stores most of its equipment in a secure environment and has contents insurance to mitigate against loss. The charity has insurance to mitigate the impact of loss of the Centre. • ▪ Injury to leaders, helpers, supporters and members: The Group, through the membership fees, contributes to the Scout Association’s standard insurance policy. • ▪ Reduction or loss of Leaders: The Group is totally reliant on volunteers. If there were a reduction in the number of leaders to an unacceptable level in a particular section or in the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. This year has again seen a decline in leaders but we continue to encourage parent involvement in order to provide support and keep parents involved. ~~•~~ ▪ Reduction or loss of members: The Group provides activities for young people as Beavers, Cubs and Scouts aged 6 to 14 years. If there were a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. Loss of leader resources meant we had to merge two Beaver sections during the year. There is a risk that increased running costs outstrip Scout Group’s income. However, we now have a firm handle on the Centre’s operating costs and income and expenditure is budgeted annually and monitored regularly. Our income from hiring the Centre has been increasing, and this risk has receded.
Other		N/A

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 5

STRUCTURE, GOVERNANCE AND MANAGEMENT

DESCRIPTION OF CHARITY’S TRUSTS:	SORP REF.
Type of governing document (trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. These are supplemented by a 3rd Buckingham Scout Group Constitution adopted in 2017.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are the members of the Group Executive Committee. Members of the Committee are appointed by the Scout Group Council at an annual general meeting. Between AGMs, new members can be co- opted onto the Committee by the Group Executive Committee.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
	SORP REF.
Policies and procedures adopted for the induction and training of trustees.	Para 1.51
The charity’s organisational structure and any wider network with which the charity works.	Para 1.51	The charity operates within the wider framework of policies and guidance issued by the Scout Association
Relationship with any related parties.	Para 1.51	The Scout Association, and County and District Scouts. The charity continues to have in place a Partnership Agreement with a locally-based Explorer Scout Unit, now known as Phoenix (North) Explorers. The Unit falls within the ambit of Buckingham & Winslow Scout District, a separate charity. The Explorer Unit provides Scouting activities for older youngsters, enabling our members who are over 14 to migrate to membership of the Explorer Unit and continue in Scouting.
Other		N/A

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 6

REFERENCE AND ADMINISTRATIVE DETAILS

Charity name	3rd Buckingham Scout Group
Other name the charity uses	Embleton Way Scout & Community Centre
Registered charity number	300658
Charity’s principal address	The centre of the charity’s operations is: 3rd Buckingham Scout Group Embleton Way Scout and Community Centre 53 Embleton Way Buckingham MK18 1FH

Names of the charity trustees who manage the charity

TRUSTEE NAME OFFICE (IF ANY) 1 Chris Armitage Chairman 2 Dean Jones 3 TraceyMcLaughlin Secretary 5 Paul Mason GroupScout Leader 6 John Rogerson GroupTreasurer 7Sheryne Shillingford-Reed Group Treasurer 8Christopher Epps Phoenix (North) Explorer Unit Leader 9 Robert Streat Section Leader 1 0 Tina Anderson Section Leader 1 1 Emma Medler Section Leader 1 2 James Tebboth Executive Committee Member 1 3 Louise Grensted Executive Committee Member 1 5 Corin Brearley Executive Committee Member 1 7 Anna Mason Assistant GSL & Section Leader Corporate trustees–names of the directors at	TRUSTEE NAME	OFFICE (IF ANY)	OFFICE (IF ANY)	DATES ACTED IF NOT FOR WHOLE YEAR	NAME OF PERSON (OR BODY) ENTITLED TO APPOINT TRUSTEE (IF ANY)
	Chris Armitage	Chairman			GroupScout Council
	Dean Jones				GroupScout Council
	TraceyMcLaughlin	Secretary			GroupScout Council
	Paul Mason	GroupScout Leader			GroupScout Council
	John Rogerson	GroupTreasurer		Until 31 August 2022	GroupScout Council
	Sheryne Shillingford-Reed	Group Treasurer		From 1 September 2022	Group Scout Council
	Christopher Epps	Phoenix (North) Explorer Unit Leader			Group Scout Council
	Robert Streat	Section Leader			GroupScout Council
	Tina Anderson	Section Leader			Group Scout Council Group Scout Council
	Emma Medler	Section Leader
	James Tebboth	Executive Committee Member			Group Scout Council
	Louise Grensted	Executive Committee Member			Group Scout Council
	Corin Brearley	Executive Committee Member			Group Scout Council
	Anna Mason	Assistant GSL & Section Leader			Group Scout Council
				the date the report was approved
DIRECTOR NAME
N/A
Name of trustees holding title to property belonging to the charity
TRUSTEE NAME			DATES ACTED IF NOT FOR WHOLE YEAR
Scout Association Trust Corporation

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 22 Page 7

FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS

	TRUSTEES ON BEHALF OF OTHERS
	Under the Partnership Agreement in place with the Phoenix (North) Explorers Unit (see above), we collect subscription income from its members and pay on its behalf costs and expenses due.~~At the end of the year, we held £xxxx on behalf~~ ~~of the Unit.~~
	The Phoenix (North) Explorers Unit seeks to provide a continuation of opportunities providing by Scouting activities for personal development for youngsters who are too old to participate in the Group’s Scouting Section. The Unit forms part of the Buckingham & Winslow District Scouts, a charity which is also a signatory to the Partnership Agreement. Such Units are a formal part of the structure of Scouting, as promoted by The Scout Association.
	Accounting records segregate all Explorer income, including membership subscriptions received from Explorer Unit members, and it is held in a separate account. Expenditure met on behalf of the Unit is similarly segregated.

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
TYPE OF ADVISER NAME ADDRESS
N/A

Name of chief executive or names of senior staff members (Optional information)

EXEMPTIONS FROM DISCLOSURE

Reason for non-disclosure of key personnel details N/A

Other optional information

DECLARATIONS

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

DECLARATIONS	DECLARATIONS	DECLARATIONS
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
SIGNATURE(S)	Chris Armitage	Sheryne Shillingford-Reed
FULL NAME(S)	CHRISTOPHER ARMITAGE	SHERYNE SHILLINGFORD-REED
POSITION	Group Chair	Group Treasurer
DATE	20thApril 2023	17thMay 2023

3[rd] Buckingham

ANNUAL ACCOUNTS for the Year to 31[st] August 2022

for presenta+on to the Annual General Mee+ng On Wednesday, 17[th] May 2023

3[rd] Buckingham Scout Group

53 Embleton Way, Buckingham, MK18 1FH Registered Charity No.: 300658

		3rd Buckingham Scout Group	3rd Buckingham Scout Group	3rd Buckingham Scout Group	3rd Buckingham Scout Group	3rd Buckingham Scout Group

	Receipts and payments account for the year ended 31st August 2022

Receipts andpayments
		General fund	Building fund	Maintain- ance Fund	Total	2021
		£	£		£	£
Receipts:
Subscriptions		9,883			9,883	5,085
Gift Aid		791			791	1,561
Campand event contributions		370			370	0
Local AuthorityGrants		0			0	19,099
Fundraising		1,055			1,055	109
Donations		1,505			1,505	220
Hire ofpremises and equipment		12,648			12,648	4,290
Deposits received for hires		4,300			4,300	200
Servicesprovided to Explorers		0			0	0
Miscellaneous(inc. investitures)		159			159	58
Deposit account interest recvd.		1			1	0
*Total receipts*		30,711	0	0	30,711	30,622

Payments:
Scout Association(subscription)		5,022			5,022	5,082
Other subscriptions		65			65	60
Insurance		778			778	769
Embleton Centre: Services		6,977			6,977	4,543
Embleton Centre: Maintenance		1,902			1,902	4,058
Embleton Centre: Build & Fit-out			0		0	2,787
Embleton Centre:Equipmt & material		0			0	30
Embleton Centre: consumables		122			122	17
Fund raisingcosts		118			118	0
Software & Website Costs		492			492	450
Camps & events		189			189	19
WeeklyActivities		874			874	0
Scout Equipment		0			0	0
Clothing		548			548	0
Badges		715			715	126
Training& keyholder Costs		1,142			1,142	133
Subscrptn income collectn fees		279			279	155
Lettings income collection fees		329			329	109
Grants & Donations		4,555			4,555	103
LettingDeposits disbursed		3,900			3,900	200
Other costs(inc COVID measures)		98			98	382
*Totalpayments*		28,105	0	0	28,105	19,023

Net receipts		2,606	0		2,606	11,599
Transfer of funds		-2,000	0	2,000
Total cash funds lastyear end		38,013	10,000	8,100	56,113	44,513
Total cash funds thisyear end		38,619	10,000	10,100	58,719	56,113

3rd Buckln 31Kiir22 311(W21 StateThTrt of assets and Ilabililles at th8 end of the par Bank and cash balances HSBC Cutrent acc Barctays Current ac 395 53.724 51.536 107 4,070 600 58,719 56,113 ()ft Axl to be claimed from Fuic Hre Deposts & Rental Charges (invoiced but rK)t yet pa} hknibership Subscripkn paents outstsrKling at year end Total other monetaryassets 421 24 1,721 Liabilities Refillable hire dwsts held Profft Rents {payatk to BucktrrfJhamstrwe CncIl) 700 715 3,5iJ) 4.915 1,570 1370 T¢)tal assets less Ilabllllles 58.070 53,562 The al)oNe receipts and paymwts account and statement of total assets and liabilities were approved by Ihe Scout (knp Executive Committee on 26 January 2023. Shwyne ShlllirufReed Group Treasurer 26 January 2023 Chris knnitage Group Chair 26 January 2023

Independent Examlners, Report Report to the Trustees and rnembers of the Group Scout Council of the 3rd 8u¢kingham Scout Group (charity number 3006581 on the account8 for the year ended 31 August 2022 set out on page8 1 and 2. Respectlve responBlbllltles of the trustees and Independent oxamlner The charitls trustees afe reSponsie for the preparation of the accounts. The charity's trustee5 consider that an audit is not required for the year under section 144 of the Chariliss Act 2011 Ithe Chartties Act) and that the independent examination is needed. It is my responsibility lo-. examine the accounts under 8ectlon 145 of the Charities Act., to lollow the procedures laid down under the general Directions gNen by the Charty Commission lunder section 14515llbl of the Charities Act)., and to state whether particular matters have come to my attention. Basls of Independent gxamlner's report My examinatron was carried out in accordance wf(h general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the 3rd Buckingham Scout Group and a comparison of the accounts la5 set out on pages 1 and 21 th those records. 11 also inc5ude6 consideration of any unusual items or dl6closures in the accounts. and 8eeking explanations from the Iruslees concerning any such matters. The procedures undertaken do not provlde all the ewdence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fairf view and my report is limrted to those matters set out in the Statèment below. Independent examlner's statement In connection w(th my examination, no matter has come to my attention.. which gives me Teason?ble cause to believe that, in any material respect. the rèquirements.. to keep accountbng records in accordance with section 130 of the Charities Act., and to prepare aOunts which accord with the accounting Fecord8 and comply with the 8ccounting requirement8 of the Charities ACL have not been met", or 2. to which, In my opinion, attention should be dmwn In order to enable a proper understanding of the accounts to be reached. Nicola Beeson ACA for and on behalf ol NB Consulting Limited 2 Foxglove Close Buckingham. MK18 1 FU 2 February 2023