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2024-03-31-accounts

9th Aylesbury Scout Group Annual General Meeting 2024 26th June 7pm at Scout HQ

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9[th] AYLESBURY SCOUT COUNCIL

Annual General Meeting

26 June 2024

9[th] Aylesbury Scout HQ, Oakfield Road

AGENDA

1. Introduction and welcome

2. Apologies for absence

3. Governance topics

4.

Review of the previous year

5.

Making appointments

6.

Closing remarks

Minutes of 9th Aylesbury Scout Group Annual General Meeting

Held at 9[th] Aylesbury Scout Headquarters

Monday 17 July 2023 at 7.00pm

Present: Kelvin Leaver (GSL) Paul Sypko (Parent Rep.) Parents: Sue Biswell (Administrator) Dave Rayner (Parent Rep.) Ayse Kongur Hunter-Watts Jackie Richards (Treasurer) Dave Yates (Scout Sectional Leader) Hannah Burnett Paul Biswell (Facilities Manager) Abi Bailey (Beaver Sectional Leader) plus other parents Nick Cornwell (Quartermaster) Vicky Dodds (Secretary) Stuart Milward (Parent Rep.) Allyson Leaver (Cub Sectional Leader) Claire Snowden (Cub Leader) Kate Christensen (Training Manager) Murray Dobbie (District Commissioner)

Agenda Item

1. Introduction & Welcome

Sue Biswell (Administrator) welcomed everyone to the meeting and thanked them for their attendance. Sue introduced District Commissioner Murray Dobbie and Training Manager Kate Christensen, and notified all attendees of the fire escape routes. Kelvin Leaver (GSL) confirmed he will be presenting the meeting in the absence of the Chair, and with 25 attendees which fulfilled the required quorate, the meeting commenced.

Kelvin Leaver (GSL) presented a County Commissioners Commendation to Cub Olivia, for her work with the Wombles Group and her fundraising efforts.

2. Apologies for absence

Apologies received from Phil Minett (Chair), George Perry (Scout Leader) and parents Louisa Whidbourne, Yelena Dedjula, Belinda Twissell, Carl Wilson and Chloe Wilson. Kelvin Leaver (GSL) explained that Phil is standing down as the Chair.

3. Minutes from 2022 AGM

The minutes of the AGM held on 30 June 2022 have been reviewed by the Group Executive Committee (and a copy has been circulated in the Annual Report booklet). Sue Biswell (Administrator) proposed that the minutes are taken as read and asked the Group Scout Council to agree that they are a true record of that meeting. Proposal seconded by Nick Cornwell (Quartermaster) and no objections were raised. Minutes approved and no questions raised on the reports contained within the AGM booklet.

4. Governance Topics

Sue Biswell (Administrator) confirmed that the Executive Committee has carried out all the required duties over the past year and members were registered as Trustees. The Scout Association has changed the terminology and going forward the Executive Committee will now be called the Trustee Board.

Kelvin Leaver (GSL) stated this part of the meeting is necessary to make sure that the charity’s foundations are in good order. 4.a. To adopt the model constitution from Policy, Organisation and Rules In line with the recommendation from Scout Headquarters, Sue Biswell (Administrator) proposed that we adopt the model constitution from The Scout Association’s Policy, Organisation and Rules, section 5.4 as our Constitution. Proposal seconded by Dave Rayner (Parent Rep.) and no objections were raised. Constitution therefore formally adopted.

4.b Note the Group’s financial year

The Group’s financial year runs from 1 April to 31 March.

Minutes of 9th Aylesbury Scout Group Annual General Meeting

4.c Agree the number of members that may be elected to the Trustee Board

Kelvin Leaver (GSL) advised the Group Scout Council must agree the number of people that can be elected to the Trustee Board. The recommendation from the outgoing Executive Committee is that 5 (five) people can be elected. Kelvin Leaver (GSL) proposed that the Group Scout Council approves that recommendation. Proposal seconded by Hannah Burnett and no objections were raised. Approved.

4.d Agree the quorum for each of the Group Scout Council (including this AGM), for meetings of the Group Trustee Board and for meetings of any sub-committees

Kelvin Leaver (GSL) advised the Group Scout Council must agree at its AGM the Quorum (the minimum number of Group Scout Council members) that must be present at a meeting of the Group Scout Council. The recommendation from the outgoing Executive Committee is that the quorum should be set at 15 persons. Kelvin Leaver (GSL) proposed that the Group Scout Council approves that recommendation. Proposal seconded by Ayse Kongur Hunter-Watts.

Allyson Leaver (Cub Sectional Leader) challenged as to whether the number could be reduced in case we can’t get a minimum of 15 attendees, and made a second proposal that the quorum is 10. Paul Biswell proposed that due to the latest changes from the Scout Association, the quorum stays at 15 and is reviewed again later in the year. Murray Dobbie (District Commissioner) agreed and this second proposal was rejected. No further objections raised and the proposal for a quorum of 15 was approved.

Kelvin Leaver (GSL) advised the Group Scout Council must agree at its AGM the quorum for each meeting of the Trustee Board. The recommendation from the outgoing Executive Committee is that the quorum should be set at 5 (five) members, one of whom must be either the GSL or the Chair. Kelvin Leaver (GSL) proposed that the Group Scout Council approves that recommendation. Proposal seconded by Claire Snowden and no objections were raised. Quorum of 5 (five) was approved.

Kelvin Leaver (GSL) advised the Group Scout Council must agree at its AGM the quorum for each meeting of any sub-committee. The recommendation from the outgoing Executive Committee is that the quorum should be set at 5 (five) members. Kelvin Leaver (GSL) proposed that the Group Scout Council approves that recommendation. Proposal seconded by Allyson Leaver (Cub Sectional Leader) and no objections were raised. Quorum of 5 (five) was approved.

5. Review of the previous year

Kelvin Leaver’s (GSL) review of scouting in the 9[th] Aylesbury Group is in the AGM booklet and shows how much work the leaders do.

The Group Scout Council are to consider the Annual Report of the outgoing Executive Committee including the annual Statement of Accounts.

Kelvin Leaver (GSL) thanked the Executive Committee for their work over the past year, especially to Phil Minett who is standing down as Chair and Vicky Dodds who is standing down as Secretary, and the Committee formally stood down.

6. Appointments

Group Chair: Kelvin Leaver (GSL) seeks approval from the Group Scout Council for his nomination of Paul Sypko as Chair of the Trustee Board for the coming year. There being no objections to this nomination, Paul was duly elected as Chair for the coming year and took over the meeting.

Group Secretary: This role is vacant. Kelvin Leaver (GSL) confirmed the role involves taking minutes of the Trustee Board meetings and dealing with correspondence. No volunteers received so role remains vacant.

Minutes of 9th Aylesbury Scout Group Annual General Meeting

Group Treasurer: Jackie Richards said she was willing to stand again as Treasurer and this was proposed by Paul Sypko and seconded by Sue Biswell. There being no other nominations, Jackie was duly elected as Group Treasurer for the coming year.

Elections of members to the Group Trustee Board

Kelvin Leaver (GSL) advised this role involves attending Trustee Board meetings to help with the governance of the group in areas such as finance, health & safety, resources etc. The Board is an oversight to ensure as a registered charity we are doing what we should to meet both our scouting objectives and charity objectives. Sue Biswell added that it will be a learning curve for Trustees this year as the focus will be more on governance.

There were no other nominations and as there were no objections to the above named nominated people, Nick Cornwell, Ayse Kongur Hunter-Watts, Stuart Milward and Dave Rayner were duly elected as members of the Trustee Board for the coming year. A maximum of 5 (five) Elected Members are allowed.

Nominated Members to the Trustee Board

Kelvin Leaver (GSL) added that the role of the Administrator is a vital role, and especially will be in the year ahead with all the changes from the Scout Association. And Paul Biswell (Facilities Manager) does an excellent job.

There being no other nominations and no objections to the above two named nominations, Paul Biswell and Sue Biswell were nominated as members of the Trustee Board for the coming year. A maximum of 5 (five) Nominated Members are allowed.

Appointment of independent examiner (Scrutineer) for the accounts

Helen Calcutt had agreed to be Scrutineer for the accounts for the current financial year. As there were no objections to Helen carrying out this role, her appointment was agreed.

7. Awards

Kelvin Leaver (GSL) presented Paul Sypko (Chair) with his 5yr Service Award.

Kelvin Leaver (GSL) presented Sue Biswell (Administrator) with her badge for being the home contact for the last group camp.

Meeting closed 7.36pm

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9[th] Aylesbury Group Scout Leaders Report

The return to face-to-face Scouting has been welcomed by Leaders, the Young People & their parents, as well as the general public [it is nice to hear positive comments about Young People when the sections are out & about]. This report covers some of the many sessions, activities & events held over the last year or so for the Beavers (ages 6-8), Cubs (ages 8-10) and the Scout sections (ages 10-14).

Beavers [Leader Team: Dave + Adrian with Eleanor & Darcie as Young Leaders]

This year at Beavers we have done lots of exciting things inside and outside the Scout HQ. We currently have 24 members (the maximum we are allowed to have). During the year we have had Beavers moving on to Cubs and we have been able to maintain good numbers by recruiting new Beavers from our waiting list.

Overall, a successful Beaver Colony…

…This is all made possible with the time, resourcefulness & skills of the leader team and the support of the Beaver parents on the parent rota & other events…maybe you too would like to be part of the fun?

Page 1 of 5

Group Lead Volunteers Report June 2024.docx

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Cubs

[Leader Team ‘Birch’: Allyson + Elliot +Matthew]

[Leader Team ‘Ash’: Catherine + Lee with Harry & Daisy as Young Leaders]

During February of 2023, in order to deal with the level of interest of young people wanting to join the fun & adventure of Scouting, we opened a second Cub Pack (Ash). We now have nearly 60 Cubs over the 2 Packs. Both packs work closely together.

Overall, a couple of successful Cub Packs…

…This is all made possible with the time, resourcefulness & skills of the leader teams and support from the parents on the parent rota & other events. Why not volunteer and join in the fun?

Page 2 of 5

Group Lead Volunteers Report June 2024.docx

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Scouts [Leader Team: David + George + Jason + Nick]

Not bad for a few hours of effort a few times a month …

…This is all made possible with the support, time, resourcefulness & skills of the leader team. (whilst we don’t have a parent rota in Scouts, as it is seen as too embarrassing by the older Young People… if you do want to get involved in any way, please do get in contact)

Group, i.e. all sections

Challenges have been set – and accepted. There has been the opportunity to master new skills and try new things. To go on adventures, develop friendships, expand knowledge of the world, make a

Page 3 of 5

Group Lead Volunteers Report June 2024.docx

eavas cubs” s2

difference in the local community…and have fun. Tents have been pitched. Fires have been lit, food has been cooked & eaten, games have been played, badges and top awards have been earnt. Everyone has been working hard gaining and passing on ‘Skills for Life’ …and not just the Young People.

Some of our volunteers have also been awarded Good Conduct / Long Service Awards as well as carrying out training (involving safety, safeguarding, first aid, program planning, inclusion, gaining adventurous activity permits, etc…) Skills for life as well the CV!

Page 4 of 5

Group Lead Volunteers Report June 2024.docx

THANK YOU to all the volunteers – the talented, skilled & resourceful team of Leaders, Young Leaders [aged 14-18] & helpers (who run the weekly Beaver, Cub & Scout sections) to ensure that exciting, fun, safe and adventurous programs can be delivered safely AND the Group Committee [many of whom are Trustee Board Members] that look after our resources, HQ, finances, administration and equipment etc. – and their families (for allowing the time) ; as well as the Young People & their parents / carers, for supporting Scouting.

Kelvin Leaver Group Scout Leader

We would like to strengthen our team of adult volunteers ‘supporting the sectional team members’, to give more opportunities to the Young People taking part in Scouting, and would welcome adults willing to help with : Administration [sectional records & support] Administration [taking minutes from Trustee Board meetings etc] Storing and maintaining equipment Looking after ‘craft’ resources Looking after and marketing ‘pre-owned uniform’ Help at larger events

-*-

Page 5 of 5

Group Lead Volunteers Report June 2024.docx

9th Aylesbury Treasurers Report 2023-2024

Our reserves continue to remain healthy as you will see from our Financial Year End Reports and this is helped by our continuing review of running costs by the Trustee Board and budget accordingly. In addition to the steady growth of Young Persons joining 9[th] Aylesbury Scout Group whose membership subscription payments enable us to support great activity opportunities. We continue to look at improvements within the HQ and review additional and replacement equipment requests as and when necessary.

Annually we apply to the HMRC for Gift Aid against the subscriptions we receive from those of you who have signed up for Gift Aid (which is at NO additional cost to yourselves). This enables us to gain additional income and last year we claimed back £1823, so we would ask if you are willing and able to Gift Aid please consider completing a Gift Aid Declaration (we can email one or provide a hard copy on request)as we would be very grateful. For more information please ask.

On the note of Gift Aid, we do send out requests and reminders and would again be grateful if you could respond to our emails confirming if you are willing and able or wish to decline so we don’t keep chasing unnecessarily.

We are also still always looking for new supporters through the Vale Lottery which enables you to support us here at the 9[th] whilst being in with a chance of winning some funding for yourselves! If you would like more information please visit our page on their website: www.valelottery.co.uk/support/9th-aylesbury-scout-group .

We would like to take this opportunity to thank you for your continued support and prompt subscription payments.

Kind regards

Jackie Richards

Jackie Richards - Group Treasurer

9th AYLESBURY SCOUT GIIOUP FINANCIAL STATEMENT AS A T 31 March 2024 Payments Receipts Btyt£ Bud9tt £ Totsl Subs To Dsts(fr¥m olx>v¢) Member Stth to HQ 13131.50 -4154.00 6a$ Ck4rnr9 kefuse Collection 2130 98 214.85 Ek¢tricity (Jjkfield Rth2d 6round Fl¢nt Woter Clwges Buildirs frsumrte AThr￿JE mainte￿NCe Controcts Cleoriry/Prernis¢s SLpplies tptsirs and Re￿￿￿1$ Cknkfi¢ld Rwd L¢ttse Ptsre￿ 841.57 3￿.00 542.84 1664.42 1018.90 188.17 566.11 8977.50 Holl Ht 3524.50 Totol 7467.84 s(¢￿tIr9 Actiwfi 6647.0) S¢outirfj Attiviti Patd To Se¢fior 5663.29 881.00 6544.29 hlISC PAVWS Bod9es Etc Unitorms Adrnin fi¢m$ Equipment A6M Bodges Eic Uniform$ Adrnin It¢n Equipment A6M Cornp¢nsofrO Sitt Aid DoroTions Furdr¢Jisirg 6ranls 683.55 383.08 212.20 615.42 10.50 30.CQ 1823.48 52.50 138.10 TroiTrr4 Sp¢¢ial Furdroisir9 6r¢nts 260.00 7497 tsc ¢¢¢lpts &1¥ T•trl 2054.58 1% P•>wty ￿ TL¥tol 222922 8ank Inltrest 971.21 TOTAL flE￿IpTs FOR The vert 71714.79 TOTAL PAYMENT5 POR Tlf VEAA 16241.39 Tolol receipt$ fw the ywr 21774.79 Tolol payment$ for the year 16.241.3J gdnk CLfMrtt Aeerfi) 2168.03 Ntt receipts Ipoyrnentjl for the yur 5.533.44 ¢nk A¢¢ilUntli) 5Tr)7.26 Cash. barth and sffiikr fvTrls bwht f4Thrd JIYl.85 Cash, bank ONI mihr fynds carrt¢d famrd 6ts)75.29 Totol gank dccount$/Cash 6OJ75.29 A5UR SUBSCRIPTIONS Cubs Number PayifVJ Subs um r alIe￿i￿j r payirwj aves TOTAL8 GIFT AID B••v•r8 Cv um ¥ SVJ up mber o Jm abo%t s11111o chase or TALS Esiflerer

9th Aylesbury Scout Group (Charity No. 300652) Receipts and payments account For the year from 3110312024 0110412023 Receipts and payments 2022123 2023124 Unrestrlcted funds Unrestricted funds Recel ts Donations le aties and similar incom9 Membershi subscri tions Donations Le acies Gift Aid Other similar income S9 53 Com n5ation Sub total 30 Grants Mainlenenace Other rants rant Sub total ross Fundralsln Detail 1 Misc Detsil 2 Seoulin Activities Detail 3 Bad eslscarves Recei Other fundraisin activities Sub totsl events 150 138 Is &796 Scout hut incomo Hire of buildin Hire ol e ment Other Scout hul income Sub total Investment Incom• 8ank Interest Buildin Societ inleresl The Scout Association Short Term Investment Service Other investment income 100 571 Total Gross Income A588t and Investment saleg, otc. rotal receipts LT700002 (February 2024) t of3 21+

9th Aylesbury Scout Group (Charity No. 300652) Receipts and payments account For the year from 0110412023 3110312024 Receipts and payments 2022123 2023124 Unrestricted funds Unrestricted funds rnent8 Charitable Pa ments Membershi subscri lion5 aid on Youth ro ramme and activities Adult su ort and Irainin Rent Water and Sewero EleclTICI and Gas Insurance Re airs and Renewals Materials and e ment Printin and hotoco Contribution lo cam Unifom15 AGM and Iru818e ex nses Other costs detail 1 Bad es Other costs detail 2 S ecial Other costs detail 3 Nalionavcoun IArealDistricl 260 300 543 2,973 1.664 1,988 615 212 300 257 2,721 2,166 2.219 1,108 110 costs 110 383 637 684 75 Sub totsl Fundraisin Delail 1 Detail 2 Oelail 3 Other fundraisin ex ensgs costs Sub total Total Gmss Expenditure Asset and Investment Durcha8es. etc. Total payments Net of r•ceipts/(payments) Cash fund8 last year end (Total Balance In Bank) Cash funds this year end LT700002 (February 20241 2of3

9th Aylesbury Scout Group {Charity No. 300652) Receipts and payments account For the year from 0110412023 3110312024 Statement of assets and liabilities at the end of the year 3110312023 Unrestricted funds 3110312024 Unrestricted funds Cash funds Bank current account Bank de osil account Buildin societ account The Seoul Association Short Term Investment Service CashlFloats Total cash funds ree bal8nceg with rec•1 sand ments account) ok ok Other monets Tax claim Debts due from the Coun Insurance claim assets IArealDislricUGrou Sub totsl Investment assets Investment ro Quoted investments Other Investments detail Sub total assets for charl detail Non moneta Bad e stock Sho stock Other stock Land and buildin Motor vehicles Scoulin Other 's own use menl, furniture etc Sub total Llabllltles Accounts not el aid enses incurred bul not invoiced Subscri lions not el am Loan - detail Other li8bililies Sub total Tota5 net assets The above recelpts and payrnents account and statement of assets and Ilabilitles were approved by the Trustees on 15th April 2024 (the date of the Trustee Board meetlng that approved the aGcountsl and signed on thelr behalf by nature Prinl Name REDACTED REDACTED Paul Sypko - Chair Jackie Richards - Treasuror LT700002 (February 2024) 3of3 +/+

LT700005- Scnrtineerfs Report to the Trustees (July Template for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of the 9 Aylesbury Scout Group Scout Council I report on the accounts of the GrouplDistrictfor the year ended ...... As the Group'slDistrict's trustee5 you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibiLity without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group'slDistrict's constitution, I have 5crutinised the records and the accounts set out on pages ........... to ...4L..... In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. REDACTED Name:. Address: .... REDACTED Date: ...

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 3 3 1 0 3 2 4
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
NINTH AYLESBURY SCOUT GROUP
Mrs J Richards
8 Hastoe Park
AYLESBURY
Postcode H P 2 0 2 A D

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Paul James Sypko Chair
Kelvin Charles Leaver Group Lead Volunteer
Jacqueline Richards Treasurer
Paul Terence Biswell Facilities Manager
David Rayner
Stuart Millward
Ayşe Kongur 17 July 2023 to date
Susan Jane Biswell Administrator

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B Structure, governance and management

Description of the charity’s trusts
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
Trustee selection methods
How the charity is constituted
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association. We also have a 'Terms of Reference'
document.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The current Trustee Board consists of the Group Lead
Volunteer, Chair, Treasurer and 5 Trustees and meets
every few months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.

2 LT700001 (27 February 2024)

Section C Objectives and activities
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The 9th Aylesbury Scout Group comprises active sections
for Beavers [6-8year olds], Cubs [8-10.5year olds] & Scouts
[10-14 year olds]. All sections meet on a weekly basis (term
time), where they do a variety of activities (including play
games, arts & crafts, team building, adventurous activitites,
community support projects etc) which work towards either
'activity badges' or 'challenge awards' within Scouting.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Public benefit statement All of our volunteers freely give their time and efforts for the
benefit of Scouting.
All Trustees, Volunteers & supporters work together to
make Scouting (within 9th Aylesbury Scout Group)
accessible to all.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
The Group has fulfilled its obligations within Scouting as
outlined in the objectives of The Scout Association. It has a

3 LT700001 (27 February 2024)

j

strong financial base, good headquarters and equipment and an enthusiastic leadership team and Trustee Board, who are all volunteers and give their time and skills freely to promote and carry out activities for members of the 9th Aylesbury Scout Group (aged 6-14) in line with The Scout Association guidelines. Some of these activities include:-camps / overnight experiences, visits, craft sessions, games, team-building exercises, adventurous activities and projects supporting other community groups, all of which help to develop 'skills for life'.

Section E Financial Review
The Group currently has a very healthy bank balance but
we are still in the process of trying to purchase the freehold
of the premises to ensure scouting can continue in the area
for the future. If sucessful, this will use a large amount of
our finances.
Reserves Policy
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum
equivalent to 18 months running costs, circa
£15000.00.
Investment Policy
In view of the proposed purchase mentioned above, we feel
we do not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds and all funds
are held in cash using only mainstream banks or building
societies.
Gift Aid Scheme
The Group operates a Gift Aid Scheme and during this
financial year, applied for and received a total of £1823 from
HMRC for the previous financial year. If you belong to this
scheme, we thank you for your support. If you do not but
are a UK tax payer, please consider joining the scheme. To
do so, simply talk to one of the Leaders, the Treasurer or
Trustee Board members, as if you join, our funds can be
increased with no cost toyourselves.

Section F Other Optional Information

4 LT700001 (27 February 2024)

Plans for future periods (details of any significant activities planned to achieve them) The Scout Organisation has introduced another section to the Scouting family. In addition to Beavers, Cubs, Scouts and Explorers, the newest section is called Squirrels. Squirrels are for 4-5 year olds. It is our intention to try to introduce a Squirrel 'Drey' to the 9th Aylesbury Scout Group and as with any volunteer organisation, we are always looking for people who are willing to give a little of their time to help. We intend to re-introduce the Parent Rota to the sections.The rota requires parents / carers to attend the section that their child is in, perhaps once or twice a term. They get to see what their child is involved in,and assist the Leadership team in running the evening. Many parents who have done this find that they get a lot out of the evening as well as giving a very short amount of time to the Leaders of the Group. We look forward to your support with this.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
 ~~REDACTED~~
~~EDACTED~~ ~~REDACTED~~
Paul James Sypko
Susan Jane Biswell
Chair
Administrator
3
1
0
5
2
4
3 1 0 5 2 4

5 LT700001 (27 February 2024)