2ND AMERSHAM ON THE HILL SCOUT GROUP TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Registered charity No. 3(X1650
2ND AMERSHAM ON THE HILL SCOUT GROUP TRUSfEES' ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Reference and administration details Charity name: 2nd Amersham on the Hill Scout Group Registered number." 300650 HQ registration number. 10009924 Principal address: Jubilee Scout Hall, Rectory Hill, Amersham, Bucks HP7 OBT Trustees who served during the year: Chairman: Group Scout Leader- Treasurer: rim Sleet Nardine Blue Kevin Barnes Thomas Dixon Advisors who served during the year: Independent Examiner: Ben Griffiths Structure• governance and management The Charity's Governing Document is Chapter 3 of The Scout Association Policy. Organisation and Rules, which deals specifically with individual Scout Groups. Our Scout Group continues to thrive with 160 young people across 6 sections. and 38 adult volunteers regularly supporting us. The Group consists of two Scout Troops. three Cub Packs and two Beavers Colonies. We a150 have a partnership with Explorers who have 39 members. Trustees are appointed or reappointed at the Annual General Meetin& or co-opted during the year and their appointment confirmed at the Annual General Meetin& Objectives and artivitles The main objective of the 2nd Amersham on the Hill Scout Group isto provide scouting activities for youn8 people in the Amersham area. This objettive has been successfully achieved.
During school term time the sections meet weekly. In addition to meetings atthe Jubilee Scout Hall. activities of a scouting nature are organised both in term time and during the school holidays. Main achlevements and performance Our Scout Group remains popular, particularly with the Beaver and Scout age groups. There has been a drop in Cub numbers but that is expected to be short lived. Nationallythere has been a drop in Cub numbers. We are now reaching the final bow wave effert of Covid, with a burst in Scout age young people. Intake in 2021 was high as we didn't enrol any new members in 2020. These 6-7 year olds are now reaching 10-11 and the demand in our Scout Troops is high. This should even out in late 2026. Overthe last year. we have made a concerted effort to try and manage our waiting list a little more robustly. in an attempt to reduce the number5 and give young people a realistic chance of joining our Group, rather than languishing on a waiting list. To that end the list is currently closed to any age over 5 years and O months. This will need to be reviewed in Jan 2026. Our members continue to enjoy wide and varied programmes, which is particularly admirable given the ever present need for additional volunteers. at the moment both Beavers and Cubs are short on support. We've been veryfortunate to welcome back returning volunteers to Trimby Cubs. Our team leaders and members are all amazingvolunteers and we once again extend the most enormousthanks and gratitude to them. Financial Review Details of the group's income and expenditure are shown in the accompanying accounts. Runningthe Group The total receipts forthe year were £100.890. The receipts comprised.. £11,821 membership subs (after deductingthe Misbourne Council charges of £10.9441; £73,267 of income from lettings and investment income; and £15,802 of other income including from fundraising, donations and contributions towards artivities. Our subscription revenue was similar yearon year, with a 3% drop In membership subs offset by 5% saving in the capitation paid to Misbourne Valley Scout Council.
Income from our regular hall hirers and one-off parties reduced by 8% this year. This was largely due to a reduction in Saturday night hire and a stop of Sunday night hire, and closing the hall over Easter and for a few weeks over Christmas for maintenance. Donations, contributions to attivities and other income were down by close to £2,400, affected by the phasing of our gift aid receipt falling into April 2025. This income will be recognised in next yearfs accounts. The cost of running our premises came back down by almost 30% this year1£41,048 vs. £56.097 in 20231. Most savings were across our utility bills, spending almost £6,000 less on light and heat bills due to a reduction in energy prices and also a 2 year fixed combined fuel deal. Our need for repairs and renewals was not as high, with over a £4,000 saving compared to last year. An overall saving of £15,000 on premises was closely matched by saving of just over £14,000 on Sundry payments. This was mainly due to not needingto repeat large one-off legal fees paid in the previous accounting period to secure our property title changes. Confirmation from HM Land Registry was received in March this year forthe freehold of the car park. while the field lease has been extended to the year 2216, benefiting Scouts for many years to come. These saving have more than offset smaller cost increases elsewhere. such as our sections spending over £1,500 more on activities. Despite the fall in income, the larger cost savings have resulted in the group returnin8 double the surplus taken last year, at close to £38.000. The Trustees aim to maintain a cash reserve of £50,000 as a contingency fund. At 31 March 2025, the group's funds stood at approximately £114,000 which comfortably enables the group to meet its obligations and continue its activities should there be unforeseen circumstances, such as the loss of income and fundraising activities fall short. A review of thi5 sum is made on a yearly basis and details how the reserves should be used under what scenario. It has been agreed by the Trustees that subscriptions will not be increased for another year as reserves are sufficient. In real terms, this is a subscription reduction given inflation and rising Costs. Plansfor enhancing the Scout hall with new artivity equipment are being researched and the Trustees have asked the leaders for ideas as well. Costs for a zip line and climbing tower for the field are being explored. with prices coming in currently at around £50,000. Further enquiries are being made to see if this cost can be bettered. To carry on its activities, the group relies on the substantial unpaid voluntary work of the Executive Committee, the Section Leaders. the Fundraising Committee and parent helpers, to all of whom grateful thanks are extended. Kevin Barnes Honorary Treasurer On behalf of the Trustees
Independent examiner's report to the trustees of 2nd Amersham on the Hill Scout Group I report on the accounts forthe year ended 31 March 2025 which are set out on pages 6 to This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those rnatters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibilityto anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year under section 144{2} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under settion 145lSllbl of the 2011 Act," and to state whether particular matters have come to my attention Basis of the independent examiner's report My examination was carried out in accordance with the general Dirertions given bythe Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In the course of my examination, no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements = to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 121 to which, in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. Ben Griffiths Address: Stanley Hill, Amersham HP7 9HQ
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP RECEIPTS & PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31 March 2025 This year Total Funds 23124 Year Total 22123 Year Totsl 21122 Year Total Totsl receipts for the year (see page 5) 100,890 108.799 129,873 133,353 Total payments for the year (see page 6) {63,184) (90.3631 (166,562) (118,842) Net {paymentsl / recelpts for the year 37,706 18.436 {36,689) 14,510 Cash. bank and similar fund5 brought forward 75,940 57,504 94,193 79.683 Cash, bank and slmllar funds carried forward 113,646 75,940 57,504 94,194 The above account and accompanying statement of assets and liabilities were approved by the Trustees on and signed on their behalf by- Chalmian Group Scout Leader Honorary Treasurer
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP RECEIPTS FOR THE YEAR ENDED 31 March 2025 Thls year Total Funds 23124 Year Total 22123 21122 Year Total Year Totsl MEMBERSHIP SUBSCRIPTION5 22,765 23,387 19,004 110,9441 111,5291 {10,443) 21,123 {5.980} Less paid {Misboume Valley Scout Council) 11.821 11,858 8.561 15,143 INvESTMEr INCOME RECEIVED Bank Enterest Property Rents (Hall Lettings} 273 72,995 129 79,044 62 76,665 49,430 73,267 79,172 76,727 DONATIONS / GRANTS 3.249 2,431 3,340 1,879 3,249 3.340 1.879 AcfiviTIES Contributions to artlvit(es 9,2(14 9.204 7,018 7,018 10,637 10,637 4,810 4,810 OTHER INCOME Gift Ald Fundraising events other Incomelreceipts Explorers Partnership Agreement 4,417 3.170 4,348 4,985 1,423 4,540 1,356 887 1,106 3,119 734 3,349 NEW BUILD INCOME 19,852 19,852 54,389 54,389 Total Receipts 100 890 IQ6 799 129 873 133 353
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP PAYMENTS FOR THE YEAR ENDED 31 March 2025 This year Total Funds 23124 Year Total 22123 Year Total 21/22 Year Total PREMISES Rates Light & Heat Insuran Repairs & Renewals Cleaning Gardening Waste Caretaking Water (411) (7,777) (3,754) (12,126) (7.720) (3,258) (1,942) {3,670) (391} (386} {13,579) 15,406) (16,246) (10,900) (2,710) (2,414) 14,010) (446) (627) (9,926) (5.431) (5,873) (8,282) (1,407} (1,020) {1,908) {169) (684) (9031 (5,951) (12.089) {6,157) (1,958) (7841 {91) AcrIvrrEES Woden & Thor Scouts Tftan Scounts Wolf Cub Pack Trimby Cub Pack Milan Cub Pack Forester Beavers Woodlander Beavers Trainlng 16,141) (6.463) (5,443) (2,568) {368) {175) (1,239) (1,239) (582) (1.156) (1,854) (1,391) (923) (1,198) (1,418) (1.258) {903) (9841 (732) (985) (1,209) (1,672) (1,201) {1,947) (1,718) -516 ADMIN/ESTABLISHMENT EXPENSES Pririting, Postage & Stationery Telephone, Broadband & TV License HallmasterlOSM/MusiclLottery L(cence Bank charges (107) (811) {808) (735) (852) (298) {716) (851) (514) 1794) (1,885) (1,567) (1,726) EQUIPMENT CampinglArchery EquipmentKfrailer Minibus running costs Hall Equipment Uniforms and Badges (1,308) {1,172) (599) {3,545) (2,538) (7,8541 {763) (9431 (3,312) {730) (934) (4,646) {750) (492} (4,432) {1.303) 16,330) (6.227) SUNDRY PAYMENTS Remembrance Day wreath Torchlight procession costs Group Camp Volunteer event Donation -scout Jamboree Property tStle changes Sundry (5,749) (248) 196) {225) (69) (4,653) (248) (274) 70 (783) (500) {167) (529) (783) (9.932} (267) {655) (999) (1,045) (986) (2,4651 {15,146) (2,779) NEW BUILD PAYMENTS (105,854) {74,161) 105 854 TOTAL PAYMENTS FOR THE YEAR 163,1841 (90,363) (166,5621 (119,6261
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP STATEMENT OF ASSETS & LIABILITIES FOR THE YEAR ENDED 31 March 2025 This year Total Funds 23124 Year Total 22123 Year Total 21122 Year Total MONEfARY ASSETS Bank Current accounts Bank (feposit account Cash In hand Paypal 53,485 60,095 67 50,538 25,187 215 52,725 4,564 215 70,444 22,544 215 990 113,646 75,940 57,504 94.193 NON-MONETARY AssErs Assets retained for the charSty's own use.. Land and buildings - Jubilee Hall Climbing wall Scouting equipment, fUm[tu, etc. Minibus 2,411,550 2,264,317 2,264.317 2,110,250 21,000 24,500 35,000 71,468 57,000 57,000 57,000 2,504,018 2,345,817 2.356,317 2, 167,250 LIABILITIES 72.000 72,000 Land & buildings and equipment are shown at their insured value. Climbing wall is shown at insured value less IO% depreaation per year (purchased in January 2021) Mtnibus is shown at purchase price less 25% ¢Jepreciation per year (purchased in February 20141. We. the Executive Committee and Trustees of 2nd Amersham on the Hlll Stout Group have been approached by representstives of the liquidators for Armfield Constrvrtion (the builders of the new hall) to make final retentson payments on the Scout Hall build. We dispute the liability as the cost of corretting the defects is greater than the retention sum. This remain5 an outstanding issue but we expect this to be resolved with no money's owing except for cost5 associated with administering the liquidators. These costs can be covered from our general fund5. io