2ND AMERSHAM ON THE HILL SCOUT GROUP TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Registered ¢harity No. 300650
2ND AMERSHAM ON THE HILLSCOW GROUP TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 Reference and administration details Charity name= 2nd Amersham on the Hill Scout Group Registered number: 300650 HQ registration number. 10009924 Principal address- Jubilee Scout Hall. Rectory Hill. Amersham, Bucks HP7 OBT Trustees who served duringthe year: Chairman- Tim Sleet Group Scout Leader- Nardine Blue Treasurer: Kevin Barnes Thomas Dixon Michelle Steiger Advisors who served during the year Accounts Auditor Ben Griffiths Strurture, governance and management The Charity's Governing Document is Chapter 3 of The Scout Association Policy, Organisation and Rules, which deals specifically with individual Scout Groups. Our Scout Group continue5 to thrive with just under 200 young people across 7 sections, and 32 adult volunteers regularly supporting us. The Group consists of two Scout Troops, three Cub Packs and two Beavers Co5onies. Trustees are appointed or reappointed at the Annual General Meetin& or co-opted durin8 the year and their appointment confirmed at the Annual General Meeting. Objectives and activitles The main objertlve of the 2nd Amersham on the Hill Scout Group is to provide scouting activities for young people in the Amersham area. This objertive has been successfullv achieved. During school term time the sections meet weekly. In addition to meetings at the JubiSee Scout Hall, activities of a scouting nature are organised both in term time and during the school holidays.
Mabn athievements and performance Our young people enjoy a wide and varied programme, participating in weekly section meetings. alongside both Misbourne Valley District and Bucks County run events- County Beaveree at Paccar, Bucks Endurance IOK. and The Grimsdyke Hike as examples. Our Scout Troops host two regular events - Che5ham Triathlon, a shooting, archery and orientation competition. and Bridge The Misbourne, a Pioneering competition. With participation of multiple young people from around our District. Whilst we continue to seek opportunities to increase the level of community impact our Group has. a number of our sections have already supported the local community with sponsored litter picks, broadcasting on a charity radio station (Radio Christmas} and Christmas Carol singing at a local care home. We are very fortunate to have a long standing, dedicated and enthusiastic team of adult volunteers. many of whom have multiple roles. As well as those that support sections each week, we have qualified Skills Instructors who run Climbing and Archery sessions for our own teams, as well as other Scout Groups. Our Climbing wall has been very well used since its installation during the building of our new premises in 2020. Flnantial Review Detai15 of the group's income and expenditure are shown in the accompanying accounts. Running the Group The total receipts for the year were £108,799. The receipts comprised: £11,858 membership subs (after deducting the Misbourne Council charges of £11,529); £79,172 of income from lettings and investment income- and £17,769 of other income including from fundraisin& donations, contributions towards activities and gift aid. The net subs of £11,858 were 39% higher than the previous year {£8,561} due to subs receipts growing by over £4,000. Our regular hall hirers and one-off parties also brought in over £2,000 more than last year. This largely offset donations. contributions to activities and other income being down by over £7,000. As the new building is now paid off, we no longer needed to generate the additional income to fund this. This new build income was just shy of £20,0 last year. As a result, our overall income is approximately £21,000 lower than last year. The cost of running our premises was much higher this year {£56,097 vs. £34.643 in 2023). We spent an additional c. £10,000 on repairs and renewals through correcting and improving items to better meet our needs. Other expenses also rose due to inflation and
more intensive hall use. As a result. cleaning bills and charges for utilities were significantly higher. In addition. we paid a full year of caretaking fees lin compari50n to 6 months last yearl. Despite being an additional cost, having the caretaker alleviates the burden on the Trustees to maintain the hall. Our sundry payments1£15,141 vs. £2,779 in 20231 were also higher, mainly due to expenses of adjusting the Land Registry details in relation to the new car park. Despite the numerous cost rises, the group still returned to a positive net cashflow this year due to the debt in respect of the hall having been paid off. In 2023 the final payment for the build was approximately £106,000. The Trustees aim to maintain 3 cash reserve of £50,000 as a contin8ency fund. At 31 March 2024, the group s funds stood at approximately £75.800 which should comfortably enable the group to meet its obligations and continue its activities should there be unforeseen circumstances, such as the1055 of income and fundraising activities fall short. A review of this sum is made on yearly basis and details how the reserves should be used under what scenario. To carry on its artivities. the group relies on the substantial unpaid voluntary work of the Executive Committee. the Section Leaders, the Fundraising Committee and parent helpers, to all of whom grateful thanks are extended. Kevin Barnes Honorary Treasurer On behalf of the Trustees Independent examiner's report to the trustee5 of 2nd Amersham on the Hlll Scout Group I report on the accounts for the year ended 31 March 2024 which are set out on pageslto This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken 50 that I might state to the charity's trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required this year under section 144{21 of the Charities Act 2011 {the 2011 Att) and that an independent examination is needed. It is my responsibility to
examine the accounts under section 145 of the 2011 Act- to follow the procedures laid down in the general Directions given by the Charity Commission under section 1451Sllbl of the 2011 Act,. and to state whether particular matters have come to my attention Basis of the independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent examiner's statement In the course of my examination, no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 121 to which, in my opinion. attention should be drawn in order to enable a proper understanding of the account5 to be reached. Ben Griffiths Address- 117 Stanley Hill, Amersham HP7 9HQ
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP RECEIPTS & PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31 March 2024 This year Total FyncFs 22123 Year Total 21122 Year Total Total receipts for the yèar (see page S) 108.799 129,873 133,353 Toral payments for the year {see page 6) 190,363) (166,562) {118,842) Net (payments) I reIpts for the year 18,436 {36,689) 14,510 Cash, bank and similar funds brought rorward 57,504 94,193 79,683 Cash, bank and sim¥lar funds carrled forward 75,940 57,504 94,194 The above account and accompanylng statement of assets and liablltties were approved by the Trustees on and gned on their behalf by.. Chairman Group Scout Leader ZLliilL Honorary Treasurer
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP RECEIPTS FOR ThE YEAR ENDED 31 March 2024 Thls year Total Fund5 22123 Year Total 21122 Year Total MEMBERSHIP SUBSCRIFyfLoNS 23,387 19.004 21,123 Le55 paid (Mlsbourne Valley Scout Councll) (11,529) (10,443) 15,98LI) 8.561 15,143 INVESTMENT INCOME RECEIVED Bank Interest Property Rents (Hall Lettings) 129 79,044 62 76,665 44 49,430 79,172 76.727 49,473 DONATIONS / GRANrs 2,431 3,340 1,879 1.879 AcrivrriES Contrlbutions to actlvifies 7.018 10,637 4,810 7,018 10,637 4,810 OTHER INCOME Gift Aid Fundraising events Other Income/recelpts Explorers Partnershlp Agreement 4.417 3.170 4,348 4,985 1,423 4,540 3,119 734 8,32D 10,756 NEW BUILD INCOME 19,B52 54,389 19,8S2 Total Receipts 108 799 129 873 133 353
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP PAYMENTS FOR THE YEAR ENDED 31 March 2023 This year Total Funds 22123 Year Total 21122 Year Totsl PREMISES Rates Light & Heat Insurance Repairs & Renewals Cleaning Gardening Waste Caretaking Water (386) (13,579) (5,406) (16,2461 (10,900) (2,710) (2,414) (4,010) (446) {56,097) (627) (9,926) (5.4311 15,873) {8,282) (1,407) (1.020) 11,908) (169) (684> 1903) (5,9511 (12,089) (6,157) {1,95B) 1784) {91) (28,617) (34,6431 ACTIVITIES Woden & Thor Scouts Tltan Scounts Wolf Cub Pack Trimby Cub Pack Milan Cub Pack Forester Beaver5 Woodlander Beavers Training {6,463) (5,443) (2,568) 1368) (175) (1,239) (1,239) (582) (1.156) (1,258) (903) (984) (732) (985) (1,209) (1,672) (1,201) (1,947) (1,71B) (516) ADMIN/ESTABLESHMENT EXPENSES Printing, Postage & Stationery Telephone. Broadband & TV LinSe Hallmaster/OSMIMusiclLottery Licence (107) (811) (808) (716) (851) (514) (794) (1,308) (1,567) (1,726) EQUIPMENT Camping/Archery EqtJipmenWrailer Minibus running costs Hall Equipment Uniforms and Badge5 (1,172) (599) (3.545) (2.538) {763) (943) (3,312) (730) (492) (4,432) (1,3031 (6.227) (7.854) (5,7491 SUNDRY PAYMENTS Remembrance Day wreath Torchlight procession costs Group Camp Volunteer event Donation -scout Jamboree Property title change5 Sundry 1225) (69) {4,653) (248) (274) 70 (783) (500) (167) (529) (783) (9,932) (267) (1.045) (986) (15,1461 12,779) 12,465) NEW BUILD PAYMENTS (105,8541 (74,161) (105,854) (74,161) TOTAL PAYMENTS FOR ThE YEAR 190,363) (166.5621 (119,6261
2ND AMERSHAM-ON-THE-HILL SCOUT GROUP STATEMENT OF ASSETS & LIABILITIES FOR THE YEAR ENDED 31 March 2023 This year Total Funds 22123 Year Total 21122 Year Total MONETARY ASss Bank current accounts Deposit and Bulldlng society accounts Cash in hand Paypal 50,538 25,187 215 52,725 4,564 215 70,444 22,544 215 990 75.940 57,504 94,193 NON-MONETARY ASSETS Assets retained for the charity's own use". Land and buildings - Jubilee Hall Cllmbing wall Scouting equipment, fvrniture, etc. Minibus 2,264.317 2,264.317 2,110,250 24,500 35,000 57,000 57,DOO 57.000 2.345.817 2,356,317 2.167,250 UA81LmES 72,000 72,000 Land & building5 and equipment are shown at their insured value. Climbing wall is shown at irtsured value le55 IOWO depreciation per year (purchased.In January 2021) Minibus Is shown at purchase price less 25% depreciab'on per year (purchased in February 2014). We, the Executive Committee and Trustee5 of 2nd Amersham on the Hill Scout Group have been approacheij by representatives of the liquidators for Armfield Construction (the builders of the new hall) to make final retentlon phyments on the Scout Hall build. We dispute the lièbility as the c05t of correcting the defects ss greater than the retention sum. This remains an outstandlng issue but we expect thi5 to be resolved with no money's owlng except for costs associated with administering the liquidators. These Costs can be covered from our general funds.