## **Trustees’ Annual Report for the period** **From 01/01/2024 Period start date To 31/12/2024 Period end date** ## **Charity name: St Cleer Memorial Hall** ## **Charity registration number: 300602** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the mental, physical welfare of
the inhabitants of the Parish of St Cleer.
Through the provision of the facility for
classes, groups and entertainment.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
|Para 1.17 and
1.19|The Hall hosts exercise classes, Toddler
Group, Quizzes, Bingo, Lunch Club, Garden
Club, Cleerway Church, private parties and
fundraising events. Operate a thrift shop
selling donated clothing.| |~~accounts~~
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We welcome all people regardless of
background, age, faith, ethnicity, gender or
personal circumstances| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|St Cleer Memorial Hall does not provide
grants| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|The Charity is run by volunteers. The charity
would be unable to operate without all of the
hard work and dedication of our volunteers
and trustees. We have no employees.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|St Cleer Memorial Hall provides the only
space in the Village that can accommodate
exercise classes, toddler group, lunch club,
large functions, elections and social events.
The hall is a place that promotes social
inclusion, physical activity and
entertainment. Is available to anyone who
wishes to use it for whatever purpose. Be
that a Dance class or a environmental
group meeting or grabbing a bargain at the
thrift shop. We sell preloved clothes at very
low prices for the benefit of the community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: In 2024 we undertook our biggest project to date. This was the complete replacement of Achievements against Para 1.41 the original hall roof. At a cost of £52,000 in objectives set order to achieve this we had to apply for Grant funding which we were very fortunate to be successful in receiving. We also had to use our own funds that have been accumulated through hall rental fees and funding activities. |Performance of fundraising
activities against objectives
set|Para 1.41|The Hall receives its income from :-
Hall rental from regular and ad hoc users
The Sale of donated items on Ebay, our thrift
shop, weekly coffee morning, sales and
clothing recycling scheme.
Our objective is to keep the hall maintained
and improve it facilities.
We have also received grant funding for the
project.| |---|---|---| |Investment performance
against objectives|Para 1.41|Our reserves are held in an interest bearing
account. Which is reviewed annually. This
has increased this year due to higher
interest rates.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a good financial position,
considering the large expenditure on the
roof. We have a good level of party
bookings and regular rentals, as well as
sales and hall events to raise money.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|St Cleer Memorial Hall was built in the
1950s. We hold reserves so that any
essential maintenance work can be carried
out as soon as it is needed. For example
2024’s roof replacement.| |Amount of reserves held|Para 1.22|£44,492 as of 31st Dec 24| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|Not Applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not Applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Rental of the Hall for classes, clubs parties
etc
Sale of donated goods| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We have an investment policy that states
that money not required for short term use
is held in an interest baring account.| |A description of the principal
risks facing the charity|Para 1.46|Ageing building and cost of living pressures
on class attendees. To mitigate this we hold
a reserve fund and keep hire prices to a
minimum.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|As a small local charity we rely on people
volunteering to join the Trustees. New
applicants to join the trustees are selected
by a vote by the existing Trustees.The
Chair, Vice Chair, Treasurer and secretary
are elected at the AGM by a vote of the
Trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|St Cleer Memorial Hall| |---|---| |Other name the charity uses|None| |Registered charity number|300602| |Charity’s principal address|St Cleer Memorial Hall
St Cleer
Liskeard
PL145ED| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|John Stevenson|Chair||| ||Suzanne Horsfield|||| ||Mark Horsfield|||| ||Susan Sweet||10/7/24|| ||Carol Bevan||10/7/24|| ||Pamala Burns||10/7/24|| ||Paula McFaul|||| ||Derek McFaul|Vice Chair||| ||Susan Harbord|Treasurer/
Secretary||| ||Anne Warwick-Read|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|none| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Not Applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John Stevenson Susan Harbord **Position (eg** Chair Treasurer **Secretary, Chair, etc)** **Date** 26/4/25 88-s*¥￿8th *88 8ri8n Seage OBE, BA bbns Little Fur8n￿h Stcleei PL14 6RS 07771858265 brian8e8g8@mail.com ST CLEER MEMORIAL HALL I have examined the accounts and records produced by Susan Harl>)rd in her capaaty as Treasurer of St Cleer Memorial Hall. The accounting syslem is clear, easy to foll￿, accurate and efficient It provided a clear audit trail of all payments 8TrJ reoipts and the account$ balanced and recMole¢J to the bank statements. Bria Seage 08E, BA Hons Oate 23id Awil 2025