## **Trustees’ annual report (including Directors’ report) for the period**
**From: 1[st] February 2025**
**To: 31[st] January 2026**
**Charity name: Probus Village Hall**
**Charity registration number: 300593**
## **Company number: N/A**
## **Objectives and activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**village hall for the use of the inhabitants**
**of the Parish of Probus, without**
**distinction of political, religious or other**
**opinions, including use for meetings,**
**lectures and classes, and for other forms**
**of recreation and leisure-time occupation,**
**with the object of improving the**
**conditions of life for the said inhabitants.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**During the year, the charity carried out**
**the following principal activities in**
**furtherance of its objects and for the**
**public benefit:**
•
**Operated and maintained Probus**
**Village Hall as a community facility**
**available for regular and**
**occasional hire by local residents,**
**voluntary organisations,**
**community groups and charities.**
•
**Provided affordable access to**
**space for meetings, social,**
**recreational, educational and**
**cultural activities, including clubs,**
**classes, performances and**
**community events.**
•
**Prioritised access for community**
**and charitable users who might**
**otherwise be unable to afford**
**suitable premises, in line with the**
**charity’s objects.**
•
**Managed and delivered significant**
**improvements to the hall’s**
**facilities and infrastructure,**
**enhancing accessibility, safety**
**and usability for all users.**
•
**Actively promoted increased use**
**of the hall in order to strengthen**
**long-term sustainability while**|
|||**maintaining the hall’s**
**community-focused ethos.**
**In carrying out these activities, the**
**trustees sought to balance affordability**
**with financial sustainability, ensuring that**
**income generated from hire charges and**
**grant funding was reinvested into the**
**maintenance, repair and improvement of**
**the hall in accordance with the governing**
**document.**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had due regard to the**
**Charity Commission’s guidance on**
**public benefit and believe that the**
**charity’s activities during the year have**
**provided clear public benefit by:**
•
**offering inclusive and accessible**
**facilities for the benefit of the**
**inhabitants of the Parish of**
**Probus,**
•
**supporting social interaction,**
**learning, recreation and wellbeing,**
**and**
•
**improving local quality of life**
**through the provision of a**
**well-maintained community asset.**
**Use of the hall is open to the whole**
**community without discrimination, and**
**activities carried out within the hall are**
**consistent with the charitable purposes**
**set out in the governing document.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The charity does not operate a**
**grant-making programme. All income**
**received, including grants and donations,**
**is applied directly to the maintenance,**
**repair, improvement and operation of**
**Probus Village Hall in furtherance of the**
**charity’s objects.**|
|Policy on social investment
including program related
investment|Para 1.38|**The charity does not currently undertake**
**social investment activities. Funds are**
**held and applied solely to further the**
**charity’s objects through the provision**
**and maintenance of the village hall, in**
**accordance with the governing**
**document.**|
|Contribution made by
volunteers|Para 1.38|**The charity is run entirely by volunteers.**
**Trustees and committee members give**
**their time freely to manage governance,**
**compliance, finance, hall bookings,**
**maintenance oversight, grant**
**administration and community**
**engagement.**|
|||**In addition, volunteers support**
**fundraising activities, events, routine**
**upkeep and liaison with user groups.**
**Without this voluntary contribution, the**
**charity would be unable to operate or to**
**maintain the hall for the benefit of the**
**community.**|
|---|---|---|
|Other||**Fundraising during the year consisted**
**primarily of grant applications and**
**modest local fundraising activities. The**
**trustees seek external funding where**
**appropriate to support capital**
**improvements and major repairs,**
**recognising that such projects are**
**beyond the scope of normal operating**
**income.**
**All fundraising activity is carried out in a**
**manner consistent with the charity’s**
**objects and with due regard to**
**proportionality and reputational risk.**|
## **Achievements and performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity experienced a positive year,**
**with usage levels maintained from the**
**previous year. It is possible the hall is**
**approaching maximum capacity.**
**Holding and maintaining volunteer and**
**trustee capacity was a challenge, with**
**several significant resignations and**
**difficulty replacing them - most**
**significantly the Treasurer role.**
**The trustees identified and prioritised key**
**future projects, including improvements**
**to storage and roof infrastructure,**
**ensuring a clear forward plan for**
**maintaining the hall’s long-term viability.**|
|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**During the year, the trustees focused on**
**stabilising use of Probus Village Hall,**
**improving facilities, and strengthening**
**the charity’s financial position.**
**Key achievements against these**
**objectives included:**
•
**drafting and approval of a new CIO**
**model constitution, which is now**
**with the Charity Commission for**
**review.**|
|---|---|---|
|||•
**Moved to a new finance software**
**system, with improvements in**
**automation, reporting and**
**accounting.**
•
**Significant effort in a grant**
**application for Community**
**Infrastructure Levy (CIL) funding**
**for improvements to storage,**
**insulation and repairs. The**
**outcome will be known later this**
**year.**
•
**Grant funding from Sport England**
**to repaint the badminton court, to**
**include Pickleball markings,**
**opening up new sport**
**opportunities for hall users.**
•
**Drafting of a new website to help**
**with bookings, terms and**
**conditions, showcase the**
**versatility of the hall and provide**
**technical information on how to**
**use equipment.**
**The trustees consider that these**
**outcomes demonstrate positive progress**
**towards the charity’s objectives of**
**providing and maintaining a village hall**
**that improves the conditions of life for**
**the inhabitants of the Parish of Probus.**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**The trustees’ fundraising objective**
**during the year was to secure external**
**funding to support major capital**
**improvements that could not be met from**
**routine operating income.**
**In addition to grant funding, modest local**
**fundraising and income-generation**
**activities contributed to the charity’s**
**overall financial resilience.**
**The trustees remain mindful of the need**
**to balance fundraising activity with**
**volunteer capacity and proportionality.**|
|Investment performance
against objectives|Para 1.41|**The charity does not hold significant**
**investments other than modest cash**
**balances held to meet operational and**
**contingency needs. Any surplus funds**
**not required for immediate working**
**purposes are held in accordance with the**
**governing document.**
**During the year, the trustees’ objective**
**was to ensure that available funds were**
**applied effectively to further the charity’s**
**objects rather than to maximise financial**
**return. The trustees are satisfied that**
**funds were deployed appropriately to**
**support the maintenance and**
**improvement of Probus Village Hall, and**
**that this approach represents the best**
**outcome for the charity and its**
**beneficiaries.**|
Other
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**For the year ended 31 January 2026, the**
**charity reported total income of £29,485**
**and total expenses of £23,579. Earnings**
**before depreciation and extraordinary**
**items were £5,906.**
**After depreciation of £7,781, the charity**
**reported a deficit for the year of £1,875.**
**This contrasts with the prior year surplus**
**of £65,304, which was primarily**
**attributable to significant grant funding**
**associated with capital improvements.**
**The 2025/26 results therefore show that**
**the underlying operation of the hall**
**remained positive before depreciation,**
**with hire and service income broadly**
**maintained at £22,491, supported by**
**donations and grants of £6,894.**
**At the year end, the charity held total**
**funds of £75,261 (2025: £77,136),**
**represented by fixed assets of £56,247**
**and cash balances of £19,014, with no**
**liabilities outstanding at 31 January 2026.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees’ policy is to maintain**
**sufficient unrestricted reserves to:**
• **meet short-term operating**
**commitments,**
• **manage cash-flow fluctuations, and**
• **provide resilience against**
**unexpected expenditure.**
**The trustees recognise that the charity’s**
**primary asset is the village hall itself and**
**that future capital projects, including**
**storage, insulation, roofing and repairs,**
**remain beyond the scope of normal**
**operating surpluses.**|
|Amount of reserves held|Para 1.22|**At 31 January 2026, total funds stood at**
**£75,261. Cash reserves held at bank and**
**in hand were £19,014, with no liabilities**
**outstanding. Trustees consider this level**
**appropriate in the context of:**
•
**recent grant-funded capital**
**investment,**
•
**known future maintenance**
**requirements, and**
•
**the need to protect the charity**
**against rising operating costs.**|
|Reasons for holding zero
reserves|Para 1.22|**Not applicable. The charity does not hold**
**zero reserves.**|
|---|---|---|
|Details of fund materially in
deficit|Para 1.24|**There were no funds materially in deficit**
**at the end of the reporting period.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The trustees believe that the charity**
**remains a going concern. While rising**
**costs and future capital needs present**
**challenges, sustained usage, careful**
**financial management, and ongoing**
**fundraising and grant activity provide**
**confidence in the charity’s continued**
**operation.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of income**
**during the year were:**
•
**hire charges for the use of Probus**
**Village Hall by community groups,**
**voluntary organisations, charities**
**and other users;**
•
**donations and grants received**
**during the year, totalling £6,894;**
**and**
•
**modest income from product sales**
**and bank interest.**
**The trustees aim to maintain affordable**
**hire rates for community and charitable**
**users, while generating sufficient income**
**to meet running costs and contribute**
**towards the ongoing maintenance and**
**improvement of the hall.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The charity does not have a formal**
**investment policy and does not**
**undertake social investment activities.**
**Surplus funds not required for immediate**
**working purposes are held in cash with**
**the charity’s bank, in accordance with the**
**governing document. The trustees’**
**objective is to safeguard the charity’s**
**funds and ensure that resources are**
**available to support the maintenance,**
**repair and improvement of Probus Village**
**Hall, rather than to maximise financial**
**return.**
**The trustees consider this approach**
**appropriate given the charity’s objects**
**and the need to apply funds directly for**
**the benefit of the community.**|
|A description of the principal
risks facing the charity|Para 1.46|**The trustees have identified the following**
**principal risks facing the charity:**
•
**Financial sustainability,**
**particularly the impact of rising**
**energy, utility, labour and**|
|||**contractor costs on the**
**affordability of hall operations.**
•
**Future capital maintenance**
**requirements, including significant**
**projects such as storage,**
**insulation, roofing and repairs,**
**which may require external**
**funding.**
•
**Reliance on volunteers, as the**
**charity is run entirely by unpaid**
**trustees and helpers, creating a**
**risk should volunteer capacity**
**reduce.**
•
**Regulatory and governance risk,**
**including the need to maintain**
**appropriate financial controls,**
**records and compliance with**
**Charity Commission requirements.**
**These risks are mitigated through regular**
**financial monitoring, forward**
**maintenance planning, active recruitment**
**of trustees and volunteers, careful**
**governance oversight, and the pursuit of**
**grant funding and other income sources**
**where appropriate.**|
|---|---|---|
|Other|||
## **Structure, governance and management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**The charity is governed by a Charity**
**Commission Scheme dated 17 February**
**1982, as amended on 13 July 2010, which**
**sets out the charity’s objects,**
**governance arrangements and**
**management provisions.**|
|How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**The charity is constituted as an**
**unincorporated charitable trust,**
**administered and managed under the**
**Charity Commission Scheme governing**
**Probus Village Hall.**
**A resolution has been passed at a**
**Special General Meeting to move to a CIO**
**model constitution - this is with the**
**Charity Commission for review.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled|Para 1.25|**The charity is managed by a Committee**
**of Management, whose members act as**
**the charity trustees.**
**In accordance with the governing**
**document, the Committee consists of:**|
to appoint one or more trustees
|•
**Elected members, appointed at the**|
|---|
|**Annual General Meeting, and**|
|•
**Representative members,**|
|**appointed by specified local**|
|**organisations within the area of**|
|**benefit, including the Parish**|
|**Council (as Custodian Trustee)**|
|**and recognised community user**|
|**groups.**|
|**Elected members are appointed by those**|
|**present and entitled to vote at the Annual**|
|**General Meeting and hold office until the**|
|**conclusion of the next Annual General**|
|**Meeting, at which point they are eligible**|
|**for re-election.**|
|**Representative members are appointed**|
|**by the organisations named in the**|
|**governing document, which notify the**|
|**Committee of their appointed**|
|**representative.**|
|**The Committee also has the power to**|
|**appoint up to two co-opted members**|
|**where it considers this appropriate.**|
|**All trustees retire together at each Annual**|
|**General Meeting and may be re-appointed**|
|**or re-elected in accordance with the**|
|**Scheme.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**New trustees are inducted by existing**
**trustees and officers and are provided**
**with information about the charity’s**
**governing document, objectives,**
**governance arrangements and key**
**policies and procedures.**
**Induction is tailored to the charity’s size**
**and complexity and typically includes**
**familiarisation with the operation of the**
**village hall, financial oversight**
**arrangements, and the respective roles**
**and responsibilities of trustees. Trustees**
**are encouraged to seek advice and**
**guidance where appropriate and to make**
**use of Charity Commission guidance and**
**other freely available resources to**
**support their role.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is managed by a Committee**
**of Management, whose members act as**
**the charity trustees. The Committee**
**includes elected members, representative**
**members appointed by local**
**organisations, and (where appointed)**
**co-opted members, in accordance with**
**the governing document.**
**The charity works closely with a range of**
**local community organisations and hall**|
|||**user groups within the Parish of Probus,**
**including those entitled to appoint**
**representative members. The charity also**
**works with Probus Parish Council, which**
**acts as Custodian Trustee, and liaises**
**with external bodies such as local**
**authorities and grant-making**
**organisations where relevant to the**
**operation and improvement of the hall.**|
|---|---|---|
|Relationship with any related
parties|Para 1.51|**Probus Parish Council acts as Custodian**
**Trustee of the charity in accordance with**
**the governing document. Representative**
**trustees may also be appointed by local**
**organisations that use the hall.**
**These relationships are managed in line**
**with the charity’s constitution and**
**Charity Commission guidance. Trustees**
**act in the best interests of the charity at**
**all times, and any potential conflicts of**
**interest are managed in accordance with**
**established procedures. Trustees do not**
**receive remuneration for their role.**|
|Other|||
## **Reference and administrative details**
|Charity name|**Probus Village Hall**|
|---|---|
|Other name the charity uses|**Probus Village Institute**
**_(historic name used in the original Charity Commission_**
**_Scheme)_**|
|Registered charity number|**300593**|
Charity’s principal address
**Probus Village Hall Amelia Close Probus Cornwall TR2 4TS**
## **Names of the charity trustees who manage the charity.**
## **The trustees listed below served at some point during the reporting period.**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||**Nik Budden**|**Chair**|From September 2025||
||**Jon Arthur**|**Vice Chair**|From September 2025||
||**Abby Cockings **|**Secretary**|From September 2025||
||**Ivan Myles**|(Chair)|Resigned August 2025||
||**Neil Glasson**|(Treasurer)|Resigned Nov 2025||
||**Karen Glasson**|(Secretary)|Resigned Nov 2025||
||**Naomi Buckland**||Resigned July 2026|Probus Parish Players
Representative|
||**Jo Vincent**||Resigned July 2026|Parish Council (Custodian
Trustee representative)|
||**Graham Kemp**|||Badminton Club Representative|
||**Tracy Beavill**|||Luncheon Club (MHA)
Representative|
||**Nicola Hughes**||||
||**Laura Van Kempen-**
**Wilson**|||Probus Old Cornwall Society|
||**Graham Bishop**|Social Media|||
||**Karen McMonagle**|Lettings & Facilities|||
||**Louise Taskis**|Lettings|||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**|
|---|---|
|**Probus Parish Council**
**(Custodian Trustee of**
**building deeds)**||
|||
|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|**The charity does not hold any funds or assets as custodian**
**trustee on behalf of other charities or organisations.**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**Not applicable.**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Not applicable.**|
## **Additional information (optional)**
## **Names and addresses of advisers (optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report (including directors’ report) above.**
**Signed on behalf of the charity’s trustees/directors**
## _**(electronic signatures following formal email approval)**_
|**Signature(s)**|_Nik Budden_|_Jon Arthur_|_Abby Cockings_|
|---|---|---|---|
|**Full name(s)**|Nik Budden|Jon Arthur|Abby Cockings|
|**Position**|Chairman|Vice Chair|Secretary|
|**Date**|28/07/26|29/07/26|29/07/26|
## **Probus Village Hall**
**----- Start of picture text -----**
Registered Charity 300593
STATEMENT OF INCOME & EXPENDITURE FOR THE YEAR TO 31/01/2026
Income 31/01/2026 31/01/2025
Sales (Products) £100.00 £282.00
Sales (Services) £22,491.24 £22,661.02
Sales Refunds -£25.00
Donations & Grants received £6,893.87 £72,447.74
Bank Interest £2.49
Other Income £0.00 £221.85
Total Income £29,485.11 £95,590.10
Expenses
Cost of Sales
Cost of Sales (Labour) -£5,477.92 -£5,372.59
PAYE adjustment for previous years -£1,656.20
Bank Charges (Sum Up Processing Fee) -£1.43
Water Rates -£1,326.00 -£1,051.50
Insurances -£1,474.26 -£1,116.99
Electricity -£1,722.27 -£1,591.69
Gas & Oil -£1,725.23 -£1,762.30
Office Stationery -£1,427.42 -£1,825.18
Internet Charges £0.00 -£281.38
Computer Software -£567.40 -£697.28
Mobile Charges -£126.30 -£98.65
Fixtures & Fittings -£6,405.98
Office Equipment & IT -£12,358.02
Plant & Machinary -£54.99
Consultancy & Professional Fees -£586.24 -£7,725.00
Repairs & Renewals -£6,719.05 -£50,214.72
Cleaning -£669.40 -£181.00
Subscriptions -£86.28
Other Expenses -£100.00
Total Expenses -£23,579.12 -£90,823.55
Earnings Before Depreciation & Extraordinary Items £5,905.99 £4,852.83
Grants Received for FA Purchase/Dilapidations £60,621.76
Depreciation -£7,781.22 -£170.92
SURPLUS/(-DEFICIT) FOR YEAR -£1,875.23 £65,303.67
BALANCE SHEET AS AT 22/06/2026 2026 2025
Fixed Assets £56,246.90 £64,028.12
Current Assets
Cash at bank & in hand (Bank & Paypal) £19,014.35 £11,352.16
Stock
Debtors & Prepayments
Total Current Assets £19,014.35 £11,352.16
Less Liabilities
Paye £0.00 £1,656.20
Creditors
Accruals & Payments in Advance £0.00 £100.00
Total Liabilities £0.00 £1,756.20
Net Current Assets less Current Liabilities £19,014.35 £13,108.36
Total Net Assets £75,261.25 £77,136.48
Represented By
Capital Account
Balance Brought Forward £77,136.48 £11,851.92
Adjustment -£19.11
Total Surplus/(-Deficit for year) -£1,875.23 £65,303.67
Total Funds £75,261.25 £77,136.48
**----- End of picture text -----**
**I have examined the accounts and believe them to be a true and fair record based on the information and records provided**
Signed by:
**I.M. Taylor A.C.I.B. 22/06/2026**