## **Trustees’ annual report (including Directors’ report) for the period** **From: 1[st] February 2024** **To: 31[st] January 2025** **Charity name: Probus Village Hall** **Charity registration number: 300593** ## **Company number: N/A** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**village hall for the use of the inhabitants**
**of the Parish of Probus, without**
**distinction of political, religious or other**
**opinions, including use for meetings,**
**lectures and classes, and for other forms**
**of recreation and leisure-time occupation,**
**with the object of improving the**
**conditions of life for the said inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**During the year, the charity carried out**
**the following principal activities in**
**furtherance of its objects and for the**
**public benefit:**
•
**Operated and maintained Probus**
**Village Hall as a community facility**
**available for regular and**
**occasional hire by local residents,**
**voluntary organisations,**
**community groups and charities.**
•
**Provided affordable access to**
**space for meetings, social,**
**recreational, educational and**
**cultural activities, including clubs,**
**classes, performances and**
**community events.**
•
**Prioritised access for community**
**and charitable users who might**
**otherwise be unable to afford**
**suitable premises, in line with the**
**charity’s objects.**
•
**Managed and delivered significant**
**improvements to the hall’s**
**facilities and infrastructure,**
**enhancing accessibility, safety**
**and usability for all users.**
•
**Actively promoted increased use**
**of the hall in order to strengthen**
**long-term sustainability while**| |||**maintaining the hall’s**
**community-focused ethos.**
**In carrying out these activities, the**
**trustees sought to balance affordability**
**with financial sustainability, ensuring that**
**income generated from hire charges and**
**grant funding was reinvested into the**
**maintenance, repair and improvement of**
**the hall in accordance with the governing**
**document.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had due regard to the**
**Charity Commission’s guidance on**
**public benefit and believe that the**
**charity’s activities during the year have**
**provided clear public benefit by:**
•
**offering inclusive and accessible**
**facilities for the benefit of the**
**inhabitants of the Parish of**
**Probus,**
•
**supporting social interaction,**
**learning, recreation and wellbeing,**
**and**
•
**improving local quality of life**
**through the provision of a**
**well-maintained community asset.**
**Use of the hall is open to the whole**
**community without discrimination, and**
**activities carried out within the hall are**
**consistent with the charitable purposes**
**set out in the governing document.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity does not operate a**
**grant-making programme. All income**
**received, including grants and donations,**
**is applied directly to the maintenance,**
**repair, improvement and operation of**
**Probus Village Hall in furtherance of the**
**charity’s objects.**| |Policy on social investment
including program related
investment|Para 1.38|**The charity does not currently undertake**
**social investment activities. Funds are**
**held and applied solely to further the**
**charity’s objects through the provision**
**and maintenance of the village hall, in**
**accordance with the governing**
**document.**| |Contribution made by
volunteers|Para 1.38|**The charity is run entirely by volunteers.**
**Trustees and committee members give**
**their time freely to manage governance,**
**compliance, finance, hall bookings,**
**maintenance oversight, grant**
**administration and community**
**engagement.**| |||**In addition, volunteers support**
**fundraising activities, events, routine**
**upkeep and liaison with user groups.**
**Without this voluntary contribution, the**
**charity would be unable to operate or to**
**maintain the hall for the benefit of the**
**community.**| |---|---|---| |Other||**Fundraising during the year consisted**
**primarily of grant applications and**
**modest local fundraising activities. The**
**trustees seek external funding where**
**appropriate to support capital**
**improvements and major repairs,**
**recognising that such projects are**
**beyond the scope of normal operating**
**income.**
**All fundraising activity is carried out in a**
**manner consistent with the charity’s**
**objects and with due regard to**
**proportionality and reputational risk.**| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity experienced a positive year,**
**with increased hall usage and improved**
**financial resilience. Hiring income**
**increased by approximately 20%**
**compared with the previous year, despite**
**disruption caused by major improvement**
**works.**
**Significant progress was made through**
**Levelling Up investment, resulting in**
**tangible improvements to the hall that**
**benefit all users. Customer retention**
**increased by approximately 4%,**
**indicating sustained demand and**
**satisfaction among regular hirers.**
**The trustees also identified and**
**prioritised key future projects, including**
**improvements to storage, heating,**
**windows and roof infrastructure,**
**ensuring a clear forward plan for**
**maintaining the hall’s long-term viability.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**During the year, the trustees focused on**
**stabilising and increasing use of Probus**
**Village Hall, improving facilities, and**
**strengthening the charity’s financial**
**position following a period of disruption**
**caused by major works.**
**Key achievements against these**
**objectives included:**| |---|---|---| |||•
**increased hall usage and**
**customer retention, with hiring**
**income continuing an upward**
**trend,**
•
**successful delivery of significant**
**improvements to the hall through**
**Community Levelling Up**
**Programme funding, enhancing**
**accessibility, safety and usability**
**for all users, and**
**The trustees consider that these**
**outcomes demonstrate positive progress**
**towards the charity’s objectives of**
**providing and maintaining a village hall**
**that improves the conditions of life for**
**the inhabitants of the Parish of Probus.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**The trustees’ fundraising objective**
**during the year was to secure external**
**funding to support major capital**
**improvements that could not be met from**
**routine operating income.**
**This objective was achieved through the**
**successful securing and application of**
**Community Levelling Up Programme**
**grant funding, which enabled substantial**
**investment in the hall’s facilities.**
**Trustees consider this a significant**
**achievement, as it delivered long-term**
**benefits for users while protecting the**
**charity’s unrestricted funds.**
**In addition to grant funding, modest local**
**fundraising and income-generation**
**activities contributed to the charity’s**
**overall financial resilience. The trustees**
**remain mindful of the need to balance**
**fundraising activity with volunteer**
**capacity and proportionality.**| |Investment performance
against objectives|Para 1.41|**The charity does not hold significant**
**investments other than modest cash**
**balances held to meet operational and**
**contingency needs. Any surplus funds**
**not required for immediate working**
**purposes are held in accordance with the**
**governing document.**
**During the year, the trustees’ objective**
**was to ensure that available funds were**
**applied effectively to further the charity’s**
**objects rather than to maximise financial**
**return. The trustees are satisfied that**
**funds were deployed appropriately to**
**support the maintenance and**
**improvement of Probus Village Hall, and**
**that this approach represents the best**
**outcome for the charity and its**
**beneficiaries.**| |Other||| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**For the year ended 31 January 2025, the**
**charity reported total income of £95,590**
**(2024: £18,412) and total expenditure of**
**£90,737 (2024: £17,807), resulting in a**
**reported surplus of £65,304 for the year.**
**The surplus for the year was primarily**
**attributable to the receipt of significant**
**grant funding associated with the**
**Community Levelling Up Programme**
**(CLUP), which was used to deliver major**
**capital improvements to the hall.**
**Trustees note that this surplus does not**
**represent underlying operational profit.**
**Excluding grant income, the charity**
**generated an operational surplus of**
**approximately £4,853, reflecting**
**improved hall usage and careful cost**
**management despite rising energy and**
**wage costs.**
**At the year end, the charity held total**
**funds of £77,136 (2024: £11,852),**
**represented by fixed assets of £64,028**
**and cash balances of £11,352, net of**
**liabilities of £1,756.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees’ policy is to maintain**
**sufficient unrestricted reserves to:**
• **meet short-term operating**
**commitments,**
• **manage cash-flow fluctuations, and**
• **provide resilience against**
**unexpected expenditure.**
**The trustees recognise that the charity’s**
**primary asset is the village hall itself and**
**that future capital projects (including**
**heating, roofing and window**
**replacement) remain beyond the scope of**
**normal operating surpluses.**| |Amount of reserves held|Para 1.22|**At 31 January 2025, unrestricted reserves**
**stood at £77,136. Trustees consider this**
**level appropriate in the context of:**
•
**recent grant-funded capital**
**investment,**
•
**known future maintenance**
**requirements, and**
•
**the need to protect the charity**
**against rising operating costs.**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable. The charity does not hold**
**zero reserves.**| |Details of fund materially in
deficit|Para 1.24|**There were no funds materially in deficit**
**at the end of the reporting period.**| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The trustees believe that the charity**
**remains a going concern. While rising**
**costs and future capital needs present**
**challenges, increasing usage, careful**
**financial management, and ongoing**
**fundraising and grant activity provide**
**confidence in the charity’s continued**
**operation.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of income**
**during the year were:**
•
**hire charges for the use of Probus**
**Village Hall by community groups,**
**voluntary organisations, charities**
**and other users;**
•
**grant funding, most notably**
**Community Levelling Up**
**Programme funding, received to**
**support major capital**
**improvements to the hall; and**
•
**small amounts of donations and**
**bank interest.**
**The trustees aim to maintain affordable**
**hire rates for community and charitable**
**users, while generating sufficient income**
**to meet running costs and contribute**
**towards the ongoing maintenance and**
**improvement of the hall.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The charity does not have a formal**
**investment policy and does not**
**undertake social investment activities.**
**Surplus funds not required for immediate**
**working purposes are held in cash with**
**the charity’s bank, in accordance with the**
**governing document. The trustees’**
**objective is to safeguard the charity’s**
**funds and ensure that resources are**
**available to support the maintenance,**
**repair and improvement of Probus Village**
**Hall, rather than to maximise financial**
**return.**
**The trustees consider this approach**
**appropriate given the charity’s objects**
**and the need to apply funds directly for**
**the benefit of the community.**| |A description of the principal
risks facing the charity|Para 1.46|**The trustees have identified the following**
**principal risks facing the charity:**
•
**Financial sustainability,**
**particularly the impact of rising**
**energy, utility and staffing costs**
**on the affordability of hall**
**operations.**| |||•
**Future capital maintenance**
**requirements, including significant**
**projects such as heating, roofing**
**and window replacement, which**
**may require external funding.**
•
**Reliance on volunteers, as the**
**charity is run entirely by unpaid**
**trustees and helpers, creating a**
**risk should volunteer capacity**
**reduce.**
•
**Regulatory and governance risk,**
**including the need to maintain**
**appropriate financial controls,**
**records and compliance with**
**Charity Commission requirements.**
**These risks are mitigated through regular**
**financial monitoring, forward**
**maintenance planning, active recruitment**
**of trustees and volunteers, careful**
**governance oversight, and the pursuit of**
**grant funding and other income sources**
**where appropriate.**| |---|---|---| |Other||| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**The charity is governed by a Charity**
**Commission Scheme dated 17 February**
**1982, as amended on 13 July 2010, which**
**sets out the charity’s objects,**
**governance arrangements and**
**management provisions.**| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**The charity is constituted as an**
**unincorporated charitable trust,**
**administered and managed under the**
**Charity Commission Scheme governing**
**Probus Village Hall.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The charity is managed by a Committee**
**of Management, whose members act as**
**the charity trustees.**
**In accordance with the governing**
**document, the Committee consists of:**
•
**Elected members, appointed at the**
**Annual General Meeting, and**
•
**Representative members,**
**appointed by specified local**
**organisations within the area of**
**benefit, including the Parish**
**Council (as Custodian Trustee)**
**and recognised community user**
**groups.**| **Elected members are appointed by those present and entitled to vote at the Annual General Meeting and hold office until the conclusion of the next Annual General Meeting, at which point they are eligible for re-election.** **Representative members are appointed by the organisations named in the governing document, which notify the Committee of their appointed representative. The Committee also has the power to appoint up to two co-opted members where it considers this appropriate. All trustees retire together at each Annual General Meeting and may be re-appointed or re-elected in accordance with the Scheme.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**New trustees are inducted by existing**
**trustees and officers and are provided**
**with information about the charity’s**
**governing document, objectives,**
**governance arrangements and key**
**policies and procedures.**
**Induction is tailored to the charity’s size**
**and complexity and typically includes**
**familiarisation with the operation of the**
**village hall, financial oversight**
**arrangements, and the respective roles**
**and responsibilities of trustees. Trustees**
**are encouraged to seek advice and**
**guidance where appropriate and to make**
**use of Charity Commission guidance and**
**other freely available resources to**
**support their role.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is managed by a Committee**
**of Management, whose members act as**
**the charity trustees. The Committee**
**includes elected members, representative**
**members appointed by local**
**organisations, and (where appointed)**
**co-opted members, in accordance with**
**the governing document.**
**The charity works closely with a range of**
**local community organisations and hall**
**user groups within the Parish of Probus,**
**including those entitled to appoint**
**representative members. The charity also**
**works with Probus Parish Council, which**
**acts as Custodian Trustee, and liaises**
**with external bodies such as local**
**authorities and grant-making**
**organisations where relevant to the**
**operation and improvement of the hall.**| |||| |---|---|---| |Relationship with any related
parties|Para 1.51|**Probus Parish Council acts as Custodian**
**Trustee of the charity in accordance with**
**the governing document. Representative**
**trustees may also be appointed by local**
**organisations that use the hall.**
**These relationships are managed in line**
**with the charity’s constitution and**
**Charity Commission guidance. Trustees**
**act in the best interests of the charity at**
**all times, and any potential conflicts of**
**interest are managed in accordance with**
**established procedures. Trustees do not**
**receive remuneration for their role.**| |Other||| ## **Reference and administrative details** |Charity name|**Probus Village Hall**| |---|---| |Other name the charity uses|**Probus Village Institute**
**_(historic name used in the original Charity Commission_**
**_Scheme)_**| |Registered charity number|**300593**| |Charity’s principal address|**Probus Village Hall**
**Amelia Close**
**Probus**
**Cornwall**
**TR2 4TS**| ## **Names of the charity trustees who manage the charity.** ## **The trustees listed below served at some point during the reporting period.** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||**Nicola Hughes**|Chair||| ||**Ross**
**Goldsworthy**|Vice Chair||| ||**Ivan Myles**|Facilities Lead
(Chair to end of period)||| ||**Neil Glasson**|Treasurer||| ||**Karen Glasson**|Secretary||| ||**Zena Hooper**|||Luncheon Club Representative| ||**Naomi Buckland**|||Probus Parish Players
Representative| ||**Jo Vincent**|||Parish Council (Custodian
Trustee representative)| ||**Nicky Plant**|||Badminton Club
Representative| ||**Tracy Beavill**|||Luncheon Club (MHA)
Representative| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**| |---|---| |**Probus Parish Council**
**(Custodian Trustee of**
**building deeds)**|| ||| ||| ||| ## **Funds held as custodian trustees on behalf of others** Description of the assets **The charity does not hold any funds or assets as custodian** held in this capacity **trustee on behalf of other charities or organisations.** Name and objects of the **Not applicable.** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **Not applicable.** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **This report has been checked for accuracy and approved by the following previous committee members:** - **Nicola Hughes** - **Neil Glasson** - **Karen Glasson** ## **Declarations** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** ## _**(electronic signatures following formal email approval)**_ |**Signature(s)**|_Nik Budden_|_Jon Arthur_|_Abby Cockings_| |---|---|---|---| |**Full name(s)**|Nik Budden|Jon Arthur|Abby Cockings| |**Position**|Chairman|Vice Chair|Secretary| |**Date**|15/03/26|15/03/26|16/03/26| ## **Probus Village Hall** **----- Start of picture text -----**
Registered Charity 300593
STATEMENT OF INCOME & EXPENDITURE FOR THE YEAR TO 31/01/2025
Income 31/01/2025 31/01/2024 Notes
Sales (Products) £282.00 and
Sales (Services) £22,661.02 £17,238.56 adjustments
Sales (Sum Up) £51.47
Sales Refunds -£25.00
Donations & Grants received £72,447.74 £1,062.31 1
Bank Interest £2.49
Other Income £221.85 £59.80 4
Total Income £95,590.10 £18,412.14
Expenses
Cost of Sales -£31.34
Cost of Sales (Labour) -£5,372.59 -£5,442.53
Bank Charges (Sum Up Processing Fee) -£0.87
Water Rates -£1,051.50 -£459.00
Insurances -£1,116.99 -£1,068.68
Electricity -£1,591.69 -£1,044.30
Gas & Oil -£1,762.30 -£1,294.23
Office Stationery -£1,825.18 -£1,218.18
Internet Charges -£281.38 -£367.78
Computer Software -£697.28 -£238.80
Mobile Charges -£98.65 -£93.93
Fixtures & Fittings -£6,405.98 -£67.99
Office Equipment & IT -£12,358.02 -£179.99
Plant & Machinary -£54.99
Consultancy & Professional Fees -£7,725.00 -£603.00
Equipment Hire -£108.00
Repairs & Renewals -£50,214.72 -£5,377.12
Cleaning -£181.00 -£125.00
Subscriptions -£86.28
Other Expenses
Total Expenses -£90,737.27 -£17,807.02
Earnings Before Depreciation & Extraordinary Items £4,852.83 £605.12
Grants Received for FA Purchase/Dilapidations £60,621.76 £0.00
Depreciation -£170.92
SURPLUS/(-DEFICIT) FOR YEAR £65,303.67 £605.12
BALANCE SHEET AS AT 30/09/2025 2025 2024
Fixed Assets £64,028.12 £4,413.82 1
Current Assets
Cash at bank & in hand (Bank & Paypal) £11,352.16 £6,139.70
Stock
Debtors & Prepayments
Total Current Assets £11,352.16 £6,139.70
Less Liabilities
Paye £1,656.20 £1,198.40
Creditors
Accruals & Payments in Advance £100.00 £100.00
Total Liabilities £1,756.20 £1,298.40 3
Net Current Assets less Current Liabilities £13,108.36 £7,438.10
Total Net Assets £77,136.48 £11,851.92
Represented By
Capital Account
Balance Brought Forward £11,851.92 £11,227.69
Adjustment -£19.11 £19.11 2
Total Surplus/(-Deficit for year) £65,303.67 £605.12 2
Total Funds £77,136.48 £11,851.92
**----- End of picture text -----**
**I have examined the accounts and believe them to be a true and fair record based on the information and records provided** Signed by: **I.M. Taylor A.C.I.B. 10/3/2026** ## **Probus Village Hall** |||Registered CharityN| |---|---|---| |**STATEMENT OF INCOME & EXPENDITURE FOR THE YEAR TO 31/01/2025**||| |**Income**||**_31/01/2025_**| |Sales (Products)||£282.00| |Sales (Services)||£22,661.02| |Sales (Sum Up)||| |Sales Refunds||-£25.00| |Donations & Grants received||£132,069.50| |Bank Interest||£2.49| |Other Income||£1,221.85| |**Total Income**||**_£156,211.86_**| |**Expenses**||| |Cost of Sales||| |Cost of Sales (Labour)|-£5,372.59|| |Bank Charges (Sum Up Processing Fee)||| |Water Rates|-£1,051.50|| |Insurances|-£1,116.99|| |Electricity|-£1,591.69|| |Gas & Oil|-£1,762.30|| |Office Stationery|-£1,825.18|| |Internet Charges|-£281.38|| |Computer Software|-£697.28|| |Mobile Charges|-£98.65|| |Fixtures & Fittings|-£6,405.98|| |Office Equipment & IT|-£12,358.02|| |Plant & Machinary|-£54.99|| |Consultancy & Professional Fees|-£7,725.00|| |Equipment Hire||| |Repairs & Renewals|-£50,214.72|| |Cleaning|-£181.00|| |Subscriptions||| |Other Expenses||| |**Total Expenses**||**-£90,737.27**| |**Earnings Before Depreciation & Extraordinary Items**||**£65,474.59**| |Grants Received for FA Purchase/Dilapidations||| |Released from Maintenance Fund||| |Depreciation||-£170.92| |**SURPLUS/(-DEFICIT) FOR YEAR**||**_£65,303.67_**| |||| |**BALANCE SHEET AS AT 30/09/2025**||**2025**| |**Fixed Assets**||**£64,028.12**| |**Current Assets**||| |Cash at bank & in hand (Bank & Paypal)
Stock
Debtors & Prepayments
**Total Current Assets**
**Less Liabilities**
Paye
Creditors
Accruals & Payments in Advance
**Total Liabilities**
**Net Current Assets less Current Liabilities**
**Total Net Assets**
**Represented By**
**Capital Account**
Balance Brought Forward
Total Surplus/(-Deficit for year)
**Total Funds**|11352.16
**£11,352.16**
£1,656.20
£100.00|11352.16
**£11,352.16**
£1,656.20
£100.00| |---|---|---| |||**£1,756.20**
**£13,108.36**| |||**_£77,136.48_**| |||£11,832.81
_£65,303.67_| |||**_£77,136.48_**| **I have examined the accounts and believe them to be a true and fair record based on the infor** Signed by: **I.M. Taylor A.C.I.B. 10/3/2026** ## No. xxxxxx |||| |---|---|---| |||Notes
and
adjustments
1
**2**
**1**| |||| |||| |||| ||**2024**
**_£4,413.82_**|| ||_£6,139.70_
**_£6,139.70_**
_£1,198.40_
_£100.00_
**_£1,298.40_**
**£7,438.10**
**_£11,851.92_**
_£11,227.69_
_£605.12_
**_£11,832.81_**|**4**|£19.11
£0.00| |---|---|---|---| ## **rmation and records provided** ## **Probus Village Hall** |||R|egistered Charity30059|3||| |---|---|---|---|---|---|---| |**STATEMENT OF INCOME & EXPENDITURE FOR THE Y**|**EAR TO 31/01/2025**|||||| |**Income**
Sales (Products)
Sales (Services)
Sales (Sum Up)
Sales Refunds
Donations & Grants received
Bank Interest
Other Income
**Total Income**
**Expenses**
Cost of Sales
Cost of Sales (Labour)
Bank Charges (Sum Up Processing Fee)
Water Rates
Insurances
Electricity
Gas & Oil
Office Stationery
Internet Charges
Computer Software
Mobile Charges
Fixtures & Fittings
Office Equipment & IT
Plant & Machinary
Consultancy & Professional Fees
Equipment Hire
Repairs & Renewals
Cleaning
Subscriptions
Other Expenses
**Total Expenses**
**Earnings Before Depreciation & Extraordinary Items**
Grants Received for FA Purchase/Dilapidations
Depreciation
**SURPLUS/(-DEFICIT) FOR YEAR**|-£5,372.59
-£1,051.50
-£1,116.99
-£1,591.69
-£1,762.30
-£1,825.18
-£281.38
-£697.28
-£98.65
-£6,405.98
-£12,358.02
-£54.99
-£7,725.00
-£50,214.72
-£181.00||**_31/01/2025_**
£282.00
£22,661.02
-£25.00
£72,447.74
£2.49
£221.85
**_£95,590.10_**
**-£90,737.27**
**£4,852.83**
£60,621.76
-£170.92||**_31/01/2024_**
_£17,238.56_
_£51.47_
_£1,062.31_
_£59.80_
**_£18,412.14_**
_-£31.34_
_-£5,442.53_
_-£0.87_
_-£459.00_
_-£1,068.68_
_-£1,044.30_
_-£1,294.23_
_-£1,218.18_
_-£367.78_
_-£238.80_
_-£93.93_
_-£67.99_
_-£179.99_
_-£603.00_
_-£108.00_
_-£5,377.12_
_-£125.00_
_-£86.28_
**_-£17,807.02_**
**_£605.12_**
_£0.00_
**_£605.12_**|| |||||||**Notes**
**and**
**adjustments**
**1**
**4**
**1**
**3**
**2**
**2**| |||||||| |||||||| ||||**_£65,303.67_**|||| |||||||| |**BALANCE SHEET AS AT 30/09/2025**
**Fixed Assets**
**Current Assets**
Cash at bank & in hand (Bank & Paypal)
Stock
Debtors & Prepayments
**Total Current Assets**
**Less Liabilities**
Paye
Creditors
Accruals & Payments in Advance
**Total Liabilities**
**Net Current Assets less Current Liabilities**
**Total Net Assets**
**Represented By**
**Capital Account**
Balance Brought Forward
Adjustment
Total Surplus/(-Deficit for year)
**Total Funds**|_£11,352.16_
£1,656.20
£100.00||**2025**
**£64,028.12**
**£11,352.16**
**£1,756.20**
**£13,108.36**
**_£77,136.48_**
£11,851.92
-£19.11
_£65,303.67_
**_£77,136.48_**||**2024**
**_£4,413.82_**
_£6,139.70_
**_£6,139.70_**
_£1,198.40_
_£100.00_
**_£1,298.40_**
**£7,438.10**
**_£11,851.92_**
_£11,227.69_
_£19.11_
_£605.12_
**_£11,851.92_**|| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| **I have examined the accounts and believe them to be a true and fair record based on the information and records provided** Signed by: **I.M. Taylor A.C.I.B. 10/3/2026** Notes and Adjustments ## **1) Fixed Assets and Grants** Fixed asset register shows additions of £106504.17 for the year Accounts show additions of £59785.22 for the year. Accounts show a spend of £62.5k on repairs and IT. ## _**Assumptions:**_ - 1) £62.5k of the grants shown un the CLUP tracker have been used for the IT and repairs. - 2) The remainder has been used for Fixed Asset Capex. - 3) The asset register as shown in the spreadsheet includes the Repairs and IT spend which has not been capita ## _**Solution:**_ Grants reduced to Annual Grant from PC for insurance £ 1,150.00 Office IT spend £ 12,358.02 Repairs and Renewals £ 50,214.72 Consultancy £ 7,725.00 **New Total Grants £ 71,447.74** Existing Figure £ 132,069.50 **Removed from Grants to Grants for FA £ 60,621.76** ## _**Further work to do - the asset register needs tidying up so the spreadsheet is the same as the accounting reg**_ ## **2) Discrepancy between P&L Surplus and Balance Sheet Surplus** |Net Proft shown in P&L report|£ 65,303.67| |---|---| |Equity Retained earnings from BS report|£ 65,284.56| |Diference|£ 19.11| |The same was true in 31/1/24|| |Net Proft shown in P&L report|£ 605.12| |Equity Retained earnings from BS report|£ 624.23| |Diference|-£ 19.11| I have shown an adjustment to bring them into line. It should disappear next year hopefully. ## **3) Liabilites are shown as a negatve liability i.e. an asset.** ## _**Further work to do - this needs looking at**_ ## **4) Other income adjustment** |**4) Other income adjustment**|**4) Other income adjustment**| |---|---| |As advised by Nik Budden, Bokio other income includes £1k donaton from Chris Duton.|| |**_Soluton:_**|| |Other Income|-£ 1,000.00| |Donatons & Grants received|£ 1,000.00| No further work required as 2025/26 can just be apportioned correctly. alised. lister PVH Asset Register Page 8 |**Asset Name**|**Descripton**|**Identfer**|**Purchase**
**Price**|**Date**
**Acquired**|**Lifespan**|**Depreciaton**
**Method**|**Date of**
**Depreciaton**|**Value of**
**Accumulated**
**Depreciaton**|**Current Value**|24 /25
24 /25
24 /25
24 /25
24 /25
24 /25| |---|---|---|---|---|---|---|---|---|---|---| |Village Hall Building|||?|7/1/1977||Straight Line||£1,200,000|£ 1.00|| |240 Bucket Chairs(Grey)|||?|?|20|Straight Line|1/28/2025|?|£ 1.00|| |110 Plush Bucket Chairs|||?|?||Straight Line|||£ 1.00|| |14 Foldable Tables|||?|?||Straight Line|||£ 1.00|| |||||||Straight Line||||| |Main Hall Rear exit doors|St Austell Bay Plastc fre
exit doors||£ 1,246.00|1/16/2023|25years|Straight Line|1/16/2023||£ 1,246.00|| |Retractable Seatng|10 row retractable seatng
platorm with integral
power and fold down sides
and fascias|TBA
|£ 48,000.00|9/20/2024|30years|Straight Line|9/20/2024|0|£ 48,000.00|| |Projecton Screen and Projector|Panasonic PT-MZ882
Projector and TY-WPB1
HDMI Transmiters x 2
+Sapphire Mayfair 4m
Motorized roll-down
projecton screen|RX4250269A4
(txmitr)|£ 27,228.89|11/7/2024|5years|Straight Line|11/7/2024||£ 27,228.89|| |Theatre System|Hearing loop system,
Lightng poles, curtain
tracks,safetysupport bars|N/A|£ 11,372.59|12/16/2024|10years|Straight Line|12/16/2024||£ 11,372.59|| |Tower|1.8x2.4 Lewis tower|N/A|£ 1,465.03|7/4/2024|5years|Straight Line|7/4/2024||£ 1,294.11|| |Replacement Disabled access Door|Lowered ramp double
access door|N/A|£ 1,258.80|3/25/2025|25years|Straight Line|3/25/2024||£ 1,258.80|| |Kitchen Units|New units and worktops|N/A|£ 17,349.78|11/18/2024|25years|Straight Line|11/18/2024||£ 17,349.78|| Total £ 107,754.17 Additions in financial year 24/25 £ 106,504.17 Additions in Accounts £ 59,785.22 Adjustment made £ 46,718.95 Information Classification: PUBLIC #_x000D_ |**Incoming Funds**|**Date Received**|**Amount**| |---|---|---| |Probus Parish Council|7/1/2024|£ 12,500.00| |Cornwall Council|7/11/2024|£ 65,000.00| |Cornwall Council (2nd)|11/7/2024|£ 53,419.50| |Cornwall Council (3rd)|3/31/2025|£ 273.87| |||£ 131,193.37| |||| |**Line**|**Project Expenditures**|**Monies Spent**| |---|---|---| |1|Kitchen|| |2|Hood and Sink|£ 701.28| |3|Units|£ 7,367.44| |4|Labour|£ 2,500.00| |5|WorkTops|£ 4,532.47| |6|WorkTops - Additonal Serving hatch|£ 216.12| |7||| |8|Theatre Safety Upgrade|| |9|Deposit|£ 12,000.00| |10|Part Payment|£ 12,000.00| |11|2nd Part Payment (Completon)|£ 2,588.87| |12|Projecton Screen and Projector|£ 11,372.59| |13||| |14|Mezzanine Floor|| |15|Building Regs (Architect)|£ 774.00| |16|Building Regs|£ 420.00| |17|Building Regs - Structural Calcs|£ 600.00| |18||| |19|Retractable Seatng Platorm|£ 36,968.50| |20|Deposit (V235)|£ 11,989.50| |21||| |22|Main Hall Ceilings|| |23|Deposit (V242)|£ 1,750.06| |24|Ceiling Contractors (V301)|£ 7,000.32| |25|Electrics (Main Hall) - (V303)|£ 1,239.12| |26|Electrics (Commitee Room) - (V302)|£ 607.56| |27|Hall Decoraton|£ 1,845.00| |28||| |29|Exit Ramps|£ 4,396.80| |30|SEO|£ 4,080.00| |31||| |32|**EXTRAS (Claim 2)**|| |33|Tower (V226)|£ 1,465.03| |34|Building Regs|£ 619.50| |35|New Tarmac|£ 2,028.00| |36|**EXTRAS (Final)**|| |37|Zip Boiler|£ 880.81| |38|Projector - Commitee Room|£ 449.00| Information Classification: PUBLIC #_x000D_ |39|Main Hall Blinds|£ 358.02| |---|---|---| |40|Building extras for works|£ 316.70| |41|Extra Stage Curtain Track|£ 282.00| |42|Foyeur Ceiling ftng|£ 200.00| |43|Main Hall window block-up|£ 160.03| |44|The Hub DDA compliant door|£ 1,258.80| Information Classification: PUBLIC #_x000D_ |**Balance**|**Actuals Spent**|| |---|---|---| |-£ 1,774.15|£ 132,967.52|| |V471||| |V470||| |V466||| |V488||| |V487||| |V387||| |V476||| |V522||| |V431||| |V480||| |V518||| |V526||| |V376&V377||| |V235||| |V242||| |V301||| |V303||| |V302||| |V334||| |V335||| |V566||| |V226||| |V391||| |V389||| |V567||| |V267||| Information Classification: PUBLIC #_x000D_ V568 V482 V535 V447 V265 V565