MAWGAN PORTH VILLAGE HALL
ANNUAL REPORT AND ACCOUNTS OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 MARCH 2022
Bank
Lloyds Bank 6 Chester Road Chesterton Place NEWQUAY Cornwall TR7 2RU
Independent Examiner
Mr S Buckingham Strathconon Porthcothan PADSTOW Cornwall PL28 8LP
MAWGAN PORTH VILLAGE HALL ANNUAL REPORT FOR YEAR ENDING 31 MARCH 2022
CONSTITUTION
Mawgan Porth Village Hall, and the land on which it stood, was conveyed by a Deed of Gift dated 25 November 1965 between John Lennon Limited and four individuals who were the original trustees. The property was to be held on trust for the purposes of a Village Hall for the use of the inhabitants of Mawgan Porth and its neighbourhood.
Mawgan Porth Village Hall is registered as a Charity, its Charity Commission number being 300569.
The Deed specifies that the Trustees shall be the “Committee of Management”, now known as the Management Committee. This comprises five people elected at the AGM (Elected members), a member from each of six organisations listed in the Deed (Representative members) and not more than five co-opted members.
The Committee may, within limits, change rules and regulations.
COMMITTEES and MEMBERS
The only committee is the Management Committee. There are no sub-committees.
The following served as committee members during the year from the AGM held on 19th May 2021.
Elected members:
Mrs Jane Ball (elected Secretary by the committee) Mr Andrew Borrett Ms Deborah Carter Mrs Vivien Farmer (elected Treasurer by the committee) Mr Kevin Lay (elected Chairperson by the committee) Ms Lian Locke Ms Kate Mullard Mrs Gillian Thomas Mrs Janet Wilkins
Representative members:
Mrs Jane Ball (Methodist Chapel) Mrs Marianne Evans (Royal British Legion) Mrs Vivien Farmer (Parochial Church Council) Mrs Gillian Thomas (Cabaret Club) Ms Deborah Carter (Parish Council)
AGENDA
MAWGAN PORTH VILLAGE HALL
ANNUAL GENERAL MEETING
7.30pm WEDNESDAY 18th MAY 2022
1 Welcome
2 Apologies
- 3 Minutes of AGM 19th May 2021
4 Matters Arising
5 Annual Report
6 Treasurers Report
- 7 Election of Committee Members
8 Representative Members
9 AOB
MAWGAN PORTH VILLAGE HALL
ANNUAL GENERAL MEETING by ZOOM
WEDNESDAY 19[th] MAY 2021 7.30pm
PRESENT
Kevin Lay Chairman
Viv Farmer Treasurer
Jane Ball Secretary
Deborah Carter
Gillian Thomas
Andy Borrett Kate Mullard
MEMBERS of the PUBLIC
Two members of the public attended
Janet Wilkins Lian Locke
1. WELCOME
Kevin welcomed everyone and opened the meeting.
2. APOLOGIES
Natalie Watts is stepping down from her position on the committee due to work and family demands.
3. MINUTES OF AGM 22[nd] MAY 2019
Jane read the minutes held on May 22[nd] 2019 [no meeting in 2020 due to covid 19 pandemic]. They were proposed by Kate Mullard, seconded by Deborah Carter and approved as a true record.
4. MATTERS ARISING
None
5. ANNUAL REPORT
The report outlined the very extensive progress and improvements made to the hall in spite of a very difficult year due to the pandemic. A small amount of fundraising had been possible but the income from hall usage drastically reduced. Fortunately, Government grants enabled the hall to remain solvent and now with the easing of restrictions the future appears very positive.
6. TREASURERS REPORT
This had been circulated to all members by e mail prior to the meeting. In spite of the large amount of money spent on the recent renovations the current balance is approximately £18,000. This is largely due the government grants during the enforced closure. Enquiries for hall booking are also very positive. Thanks were expressed to Steve Buckingham who, free of charge, kindly audits the annual accounts. The report was proposed by Jane Ball, seconded by Gill Thomas and approved.
7. ELECTION of MEMBERS
Natalie Watts has stepped down from her position on the committee and thanks were extended for her past support. All the remaining committee members agreed to continue in their current roles and in addition Janet Wilkins and Lian Locke offered to join the committee. They were thanked and unanimously voted in.
Kevin explained to all members the responsibilities and commitments required as members and trustees of the hall.
2021 Committee members are …
Kevin Lay Chairman
Viv Farmer Treasurer and Booking secretary
Deborah Carter
Gill Thomas Kate Mullard Andy Borrett Lian Locke
Janet Wilkins
8. REPRESENTATIVE MEMBERS
Viv Farmer Parochial Church Council Deborah Carter Parish Council
Kevin and Kate will look more closely into the constitution regarding representative members and this will be addressed at the next meeting.
9. ANY OTHER BUSINESS
Lovatt Parks has very generously purchased a projector for the hall, it has been delivered and awaits installation. Lian very kindly offered the services of the park electrician however Swen Kearney is already appointed. Lian also offered the parks gardener to advise on the eradication of the prolific mares tail around the hall. Arrangements were made for an on site meeting.
Redevelopment plans of Mawgan Porth. Kate raised this and the concerns on how it will affect the hall. Kevin has submitted a strong letter of concerns to the council objecting to the massive and inappropriate over development of the area. He also highlighted the risk of fuel pollution to the area from the old storage tanks below what was a garage and filling station. A public meeting is planned on Thursday 3rd June at 6.30pm in the car park beside the hall.
There being no further business the meeting closed at 8.30pm
MAWGAN PORTH VILLAGE HALL Report for the period from 1 April 2021 to 31 March 2022 The effects of the Covid 19 virus pandemic still reverberate acr05S the worfd. Although we seem to be more able to cope th the sevenly of the infection and we are looking towards retuming lo our familiar way of lrfe, varrants of the virus still spread rapidly through the population and the Trustees are aware that every effort musl be made to ensure that the Hall IS 8 S8fe venue for the variety of event5 held here. We have been fortunate lo obtain a grant which allowed us to purchase new chairs for the h811, giving two importanl benefrts '. they are stacking chairs on trolleys, enabling easier h8ndling and more efficient storage and, importantly, are in a matèrial which 1$ easier to dean and disinfect. The previous, soft fabric chairs have been passed on for use elsewhere. ApplicatK)n$ have been made for further grants to enable us to change the fixed windows in the main hall to provide opening panes to Improve thè ventilatlon. a key part of the fight again81 spread of infection. The extensive alterations and renovations previously undertaken have been very well received and, during this past ye8r, we have installed a false ceiling with new low energy lighting in the main hall, transfoming both its appearance and the acoustics. Further maintenance has been undertaken, wbth minor repairs and redecoratlon of the stage, side exit 8nd rear committee rooms and our go81 of making our Village Hall welcoming and attraclivo is being reflected in more l>Jokings and many complimentary comments. We are not resting on our laurels, however, and vm arn con8CiOU8 that the outsvard appearance of the Hall and the loilot facilities still require attention. Oulline proposals have been put forward for rebuilding Ihe Iront part ol the building io provide better toilet$, disabled access 8nd foyer but, ¢learfy, this will involve significant expense and some serious fundraising and searches for grants. Already, some funds have been Sel aside with this in mind and the Trustees intend to press ahead wtth thi3 important part of our vision for the Hall's future. It is due to the generosity and dedication of many residents that Mawgan Porth Village Hall exists at all and slill remains a key hub of the local communtiy. Next April marks 50 years since rts opening and the Trustees intend to celebrate this milestone, in the knowledge that our recent efforts and plans for th8 future will keep rt active and prosperous for many more years lo c£sme. Kevin Lay Chairman of Trustees May 2022
MAWGAN PORTH VILLAGE HALL ANNUAL REPORT FOR YEAR ENDING 31 MARCH 2022 INDEPENDENT EXAMINER'S REPORT TO THE MANAGEMENT COMMITfEE OF MAWGAN PORTH VILLAGE HALL Respectlve responsibilitlos of the Management Committeg and Examln¢r You, the charity's trustees. consider that an audtt is not required for this year (under section 43 (21 of the Charilles Act 1993 (the Acl}, as amended by s.28 of the Gharilies Act 20061 and Ihal an Independent examination is needed. It Is my responsibility.. To examine the accounts (under secuon 43 of the Act, as amended) To follow th& procedures lald down in the General Directlons glven by Ihe Charity Commission (under section 4317Mb) of the Act, as amended), To stat6 whether particular matters have come to my attention Basls of thls report My examination was carried out in accordance with th8 General Dlrections given by the Charity Commlsslon. That examination indudes a VIeW of the accounting records kept by Ihe charity and a comparison of the accounts presented.. with thosg records. 11 8180 includes consideration of any unusual Items or dlsclosur&s in the accounts and soeking explanations from you as trustees conc8ming any such matters. The procedures undertaken do nol provi(Je all the evidence that would bo reouired In an audit, and consequently I do not express an audit opinlon on Ihe accounts. Indopendont examlner's statsm•nt In connection with my examination, no matter has come to my attentson.. {1> which glves me reasonable caus8 to believe that. in any material respect, the trusleos have not met the requirements to ensure that- proper accountlng records ar8 kept lin accordanc& wlth Section 41 of the Act); and accounts are prepared which agree with the accounllng re(x)rd$ and comply with the requlrements of the Act. or lo which, in my opinion, attention should be drawn In order to enable a prop8r understanding of the accounts to be 8¢hed. {2) Mr S Buckingham Slrathcono Porthcothan PADSTOW PL28 8LP Date
MAWGAN PORTH VILLAGE HALL ANNUAL REPORT FOR YEAR ENDING 31 MARCH 2022
MAWGAN PORTH VILLAGE HALL
Receipts and Payments Accounts for year 2021 - 2022
UNRESTRICTED GENERAL FUNDS
| RECEIPTS Hire of Hall Fund raising events Telephone USE OF HALL Deposit account interest Donations and grants Miscellaneous OTHER RECEIPTS TOTAL RECEIPTS PAYMENTS Electricity Gas Water Insurance Telephone Cleaning and supplies Furnishing, fittings and equipment Repairs and maintenance COST OF RUNNING HALL Advertisements Licences Fund raising events COST OF RUNNING EVENTS Postage, paper etc Miscellaneous expenses Examining accounts TOTAL PAYMENTS NET RECEIPTS |
2022 5,605.00 4,949.29 0.00 4.05 15,447.00 0.00 392.80 896.72 311.96 923.76 680.73 95.82 4,958.52 6,931.96 44.00 145.43 4,040.00 0.00 335.00 0.00 |
10,554.29 15,451.05 26,005.34 15,192.27 4,229.43 335.00 19,756.70 6,248.64 |
2021 1,278.00 1,115.30 0.00 3.79 13,697.79 0.00 0.00 879.30 276.24 911.11 650.82 22.40 50.00 4,220.58 44.00 0.00 0.00 0.00 35.00 0.00 |
NOTES 2022 1 2,393.30 13,701.58 16,094.88 7,010.45 2 44.00 3 35.00 7,089.45 **9,005.43 ** |
|---|---|---|---|---|
NOTES: 1 £765.29 Plant and Cake sale; £44.00 Jazz evening + £4040 raised for Shelterbox
2 Paid to Shelterbox
3 £35 Data Protection fee + £300 booking refund due to Covid
| UNRESTRICTED FUNDS | 2022 | 2021 |
|---|---|---|
| NET RECEIPTS before transfers | 6,248.64 | 9,005.43 |
| Transfers | ||
| NET RECEIPTS after transfers | 6,248.64 | 9,005.43 |
| Fund Balance at 1 April | 18,373.17 | 9,367.74 |
| FUND BALANCE | 24,621.81 | 18,373.17 |
| STATEMENT OF ASSETS | ||
| CASH ASSETS | ||
| Cash in hand | 0.00 | 0.00 |
| Uncleared cheques | 0.00 | 0.00 |
| Current account | 9,412.98 | 15,168.39 |
| CCLA deposit account | 15,208.83 | 3,204.78 |
| BANK BALANCE | 24,621.81 | 18,373.17 |
| Hire of Hall | 0.00 | 0.00 |
| OTHER CASH ASSETS | 0.00 | 0.00 |
| Buildings | 0.00 | 0.00 |
| Furniture and Equipment | 0.00 | 0.00 |
| Depreciation | 0.00 | 0.00 |
| FIXED ASSETS | 0.00 | 0.00 |
| Electricity | 0.00 | 0.00 |
| Maintenance | 0.00 | 0.00 |
| LIABILITIES DUE WITHIN 1 YEAR | 0.00 | 0.00 |