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2021-12-31-accounts

2021 Treasurer’s Report for Gerrans Parish Memorial Hall – Registered Charity Number 300543

Once again, the charity’s finances were impacted by COVID. Particularly income from Hall hire and Heritage Centre sales.

However, on the plus side, income from the Hall car park was significantly higher than previous years. This perhaps in part due to the staycation affect and the increase in tourists to the region.

Expenditure this year was low as there were no major projects undertaken.

We were fortunate to have a fixed-rate electricity deal until May 2022. But we can see an increase in oil price already

Overall, the Charity made an operating surplus of £25,072 over the period.

One difference in these accounts to previous years is the transfer of £50,200 to charity number 1194610, also called Gerrans Parish Memorial Hall. This is part of the process of moving the charity to CIO status and will be completed once the property transfers are complete.

Finally, I would like to thank Peter Cunningham for freely giving his time to audit these accounts.

Nigel Boon

Treasurer, Gerrans Parish Memorial Hall

AGM April 2022 – Chair’s Report

For those who may be new to the Charity, our purpose is to provide and promote our assets for “ physical and mental training and recreation and social, moral and intellectual development’. Today, along with the Memorial Hall, we fulfil this purpose through a broader base of assets, including the Surgery, Heritage Centre, and a telephone box.

The model that has been created over the years, is a shining example of community self-help. The rental income that passes from the NHS to the Surgery and then to the Charity, is reinvested back into the maintenance and improvement of our assets that serve our community so well.

We started 2021 closed of course, because of the pandemic, but as the vaccine programme progressed and we had all be double jabbed, we started to see the impact and restrictions were gradually lifted. In May, Ping Pong and St Antony Noyse restarted, and in June Osteopathy sessions commenced. By September the RSPG Café and Old Cornwall Society were back and with Roseland Life we had 6 new fitness and gymnastic classes each week. If you take a look through our online calendar now, we anywhere between 16 and 20 groups each week using the Hall and Committee Room. As we came out of lock down and re-opened, we also took the opportunity to install a new online booking and invoicing system to make it easier for users and our Bookings Secretary and Treasurer.

The Heritage Centre has followed a similar path of re-opening. Through the summer of 2021 we had restricted opening hours and restricted the numbers of visitors in at any one time. Now thankfully, we can fully reopen for the 2022 season. Thanks to everyone involved, we have a new exhibition with something like 50% of all the display boards being updated or new. We have increased our volunteer based and have restocked the shop.

It feels like we are approaching something like a new normal.

I am pleased to report that we are in a healthy financial position. The full details can be found in our audited accounts. This is thanks to our innovative funding model and the careful management by the Committee over the years. We have built up a decent reserve which has allowed us to start to pull together a capital projects plan for the next couple of years. This will include replacing some of the more tired features such as: the fencing in the car park; improving the external lighting around the grounds of the Memorial Hall and Surgery; and a new ticketing and payment system for the car park. As part of this we also hope to explore the installation of electric vehicle charging points.

Through 2021 we have put a significant amount of effort into tightening up our governance. The most important change has been to start to shift our legal structure to a new Charitable Incorporated Organisation (CIO). This transition should be complete by the end of 2022.

CIOs are a relatively new, and very helpful legal structure for organisations like ours. CIOs are similar to companies, in that they have the same legal status as a person. This means we can enter into contracts under the name of Gerrans Parish Memorial Hall. Before we formed the CIO, any contract we signed, for say a utility bill or some maintenance work, had to be done in the name of an individual Trustee. That meant that individual also had all the liability should something go wrong. This new move means that our trustees and members generally have limited or no personal liability – which makes it a little easier for people to decide to volunteer to be a Trustee in the future.

However, because CIOs are not companies we don’t have to register with Companies House, rather we are registered and governed by the Charity Commission. This saves us lots of time, effort and costs in paperwork.

In moving to the new legal structure, we also took the opportunity to review and refresh all the polices that govern how we operate to bring us in line with the latest Charity Commission best practice. These documents cover a range of topics including: conflicts of interest; financial procedures; reserves; safeguarding; and data protection.

Finally, each year we take the opportunity to say a massive thank you to those people in our community who do so much to keep the amazing facilities we have open and available to us all. In no particular order!

Finally, I just want to say thank you to the whole Committee of Trustees for giving of your time, energy and ideas. You all represent our wonderful community, and keep the Charity connected and grounded to its purpose.

Andy Mullins

Chair of Gerrans Parish Memorial Hall Committee (April 2022)

GERRANS PARISH MEMORIAL HALL - Registered Charity Number 300543

Financial Accounts Year to December 2021

Index

Index
Funds Statement and Independent Examiner's Statement.
Income and Expenditure Statement
Schedule of Creditors and other Working Capital
Fixed Assets
Reserves Policy		 Page No.

1
2
3
4
5
6
Date 8th March 2022
Treasurer Nigel Boon

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GERRANS PARISH MEMORIAL HALL - Registered Charity Number 300543

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STATEMENT OF FUNDS as at 31st December 2021 2021 2020
£ £ £ £
Income and Expenditure Account
Balance at 31st December 117,901 111,152
Surplus/(Deficit) for the year ending 31st December -25,128 6,749
Balance at Year End 92,773 117,901
REPRESENTED BY:
Freehold Property at Cost 154,717 154,717
Less Depreciation -83,771 -83,771
Fixed Assets 70,946 70,946
Current Assets
Cash at Bank 35,274 55,103
Stock 943 1,470
Debtors 471 4,505
Payment in Advance 271 269
Current Assets 36,959 61,347
Less Creditors due within one year -1,132 -392
Net Current Assets 35,827 60,955
Total Assets 106,773 131,901
Less: Long Term Grants & Loans,
Grant - County Environment Trust -14,000 -14,000
Less Long-Term Liabilities -14,000 -14,000
Total Net Assets 92,773 117,901
Nigel Boon
Hon. Treasurer Date: 14th March 2021
Andy Mullins
Chairperson Date: 14th March 2021
Report of the Independant Examiner
Basis of Independent examiner's report. An examination includes a review of the accounting records kept by the organisation
and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or
disclosures in the accounts and seeking explanations concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is
given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement
below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in
order to enable a proper understanding of the accounts to be reached.
Signed: Peter Cunningham Date: 15th March 2022
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GERRANS PARISH MEMORIAL HALL - Registered Charity Number 300543

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Financial Accounts Year to 31 December 2021 Total Memorial Hall & Surgery Heritage Centre
2021 2020 2021 2020 2021 2020
1 Jan 1 Jan 1 Jan 1 Jan 1 Jan 1 Jan
to 31 Dec to 31 Dec to 31 Dec to 31 Dec to 31 Dec to 31 Dec
£ £ £ £ £ £
Income
Surgery Rent 29,700 29,700 29,700 29,700 0
Hire of Hall 1,070 2,585 1,070 2,585 0
Car Parking 7,300 3,915 7,300 3,915 0
Donations 124 33 50 0 74 33
Inconvenience Payment 75 0 75
Business Grant 0 20,000 0 10,000 0 10,000
Heritage Centre Sales 1,427 1,365 0 1,427 1,365
Bank Interest 4 31 4 31 0
Total Income 39,699 57,629 38,198 46,231 1,501 11,398
Deduct:Expenditure
Cleaning 404 561 404 561 0 0
Gardening 785 774 785 774 0 0
Caretaker 39 135 39 135 0 0
Electricity 774 1,180 494 538 281 642
Oil 1,237 867 1,237 867 0
Water Rates 198 290 66 168 132 122
Insurance 3,255 3,158 2,794 2,710 461 447
Telephone 1,190 1,292 628 637 561 656
Car Park 930 1,055 930 1,055 0
Routine Maintenance 634 1,232 475 880 159 352
Enhanced Maintenance 845 33,473 845 25,005 8,468
Stationery, Licences and General 549 1,620 496 1,384 53 236
Administration Fees and Expenses 3,000 3,000 0 3,000 3,000
Professional Fees 0 1,550 1,550 0
Shop Purchases (Adjusted for Stock) 788 693 0 788 693
Total Expenditure 14,627 50,880 9,192 36,263 5,436 14,617
Operating Surplus 25,072 6,749 29,007 9,968 (3,935) (3,219)
Transfer of funds to CIO (Charity No.1194610) 50,200 0 50,200 0 0
Surplus/(Deficit) for the year (25,128) 6,749 (21,193) 9,968 (3,935) (3,219)
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GERRANS PARISH MEMORIAL HALL
FOR THE YEAR ENDED 31st DECEMBER 2021 2021 2020
Schedule of Creditors £ £
V.A.T. 990 0
Heritage Centre BT 142.02 142.18
Heritage Centre - Professional and Admin 0.00 250.00
Sub Total Creditors 1,132 392
Debtors
Hall - Hire 45 0
Heritage Centre - December Sales 58 0
VAT 0 3,870
Electricity Refund 368 635
Sub Total Creditors 471 4,505
Payment in Advance
Insurance 271 269
For Insurance Payments in Advance-see calculations attached
Stock @ Cost 943 1,470
For Sock Value supported by Stock Schedules
Cash at Bank
Barclays Current Account 25,193.90 15,026.98
Barclays Instant Saver Account 10,080.31 40,076.46
NatWest Current Account
NatWest Fixed Term Deposit
Sub Total Cash at Bank 35,274 55,103
Net Total 35,827 56,920
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GERRANS PARISH MEMORIAL HALL Registered Charity Number 300543

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As at As at
FIXED ASSETS
31st December 2021 31st December 2020
Cost Depreciation Written Down Cost Depreciation Written
Vale Down Vale
FREEHOLD PROPERTY
Gerrans Parish Memorial Hall upgrade
to facilities at cost
Brought Forward 83,771 -83,771 0 83,771 -83,771 0
Additions / Charge for Year 0 0 0 0 0 0
Carried Forward 83,771 -83,771 0 83,771 -83,771 0
Gerrans Heritage Centre at Cost 70,946 0 70,946 70,946 0 70,946
Gerrans Surgery 0 0 0 0 0 0
Total 154,717 -83,771 70,946 154,717 -83,771 70,946
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Notes

Gerrans Parish Memorial Hall

The Land for the Hall was conveyed by Gerrans Parish Council on 21st. June 1949 for a Sum of £160.This sum was provided by public subscription by the parishioners and others for the purpose of erecting a village hall.

The Trustees hold the property in fee simple for the Parish of Gerrans and it is held upon trust.

If the Committee decides it is necessary or advisable to discontinue the use of the premises for the purposes for which it is held a meeting of the inhabitants of Gerrans Parish shall be called. If such decision is confirmed the Committee may, with the consent of the Charity Commissioners, let or sell the premises. All such monies arising shall be applied either in the purchase of other premises or towards such other charitable purposes for the benefit of the inhabitants of the Gerrans Parish as may be approved by the Charity Commission.

We only seem to have accounts from 1979 and there is no record for money being spent & capitalised on building the Hall etc. I can only assume it was either covered by grants/public donations and of no net cost to the Hall or the amounts were expensed through the Income & Expenditure Accounts.

Gerrans Heritage Centre at Cost

I assume this was the cost of purchasing the Heritage Centre. It first appeared in the balance sheet on year to 30 April 2004.

Gerrans Surgery

There is a record of a Surgery Building Fund for the three years to 30 April 2003 .Building costs were £150,408 and these were covered by Grants/Grant Aid/Donations/Fund raising so there was no net cost to the Hall. It is assumed any earlier costs were covered in a similar way.

Insurance Valuation for Rebuild Costs as at Feb 2018

Gerrans Parish Memorial Hall
Gerrans Surgery
Gerrans Heritage Centre at Cost
Total Valuation		 £
710,000
743,000
240,000
1,693,000

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GERRANS PARISH MEMORIAL HALL Registered Charity Number 300543

Reserves Policy

The Trustees of Gerrans Parish Memorial Hall consider it prudent to hold financial reserves to safeguard the future delivery of the charitable purposes set out in the Trust Deed. The reserves are necessary to guard against the following risks and contingencies.

1) Two thirds of the Hall's income is generated from renting the "Surgery", the lease has a 6 month break clause i.e. the occupants could give 6 months notice and vacate the premises. There is the risk of a substantial loss of income in the short to medium term plus additional costs may be required to refit the premises for any new occupier.

2) The Trustees manage three properties with an estimated rebuild cost of £1.7 million. The reserves are held to meet the long term maintenance and renewal costs that cannot be met from income generated in a single year.

The level of reserves are reviewed periodically.

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and basis of
report		 Charity Name
Gerrans Parish Memorial Hall
31stDecember 2021
Charity no
(if any)
300543
Page 1 only
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 05/04/2020.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body (if
any):
Address:		 Date: 15/03/22
Peter Cunningham
Chartered Management Accountant
A.C.M.A
Treverbyn, 13 Tregassick Rd. Gerrans, Cornwall – TR25ED

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

Oct 2018

2

IER