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Q
Q a
4|| |---|---|---|---|---| |Description ofthe charity's||trusts||| ||Type ofgoverning
document||Declaration ofTrust dated 3"May 1971|| ||||The Scout Group's governing
documents
are those ofthe Scout Association.|| ||||They consist ofa Royal Charter, which
in turn gives authority
to the Bye Laws of|| ||||the Association
and The Policy, Organisation
and Rules ofThe Scout Association.|| ||How the charity is constituted||The Scout Group is a trust established
under the Scout Association
rules which
are common to all Scouts.|| ||Trustee selection methods
aoo..~fn'l9d o'j. siecle~! 4:||The Scout Group Leader by appointment.
ofthe Scout Association's
District
Commissioner,
the Unit Leaders by appointment
by the Scout Group Leader
the Group Executive by election by the Scout Group Council,
in accordance|and
with| ||||the Policy, Organisation
and Rules ofThe Scout Association.|| |Additional
governance
issues|||(Optional
information)|| |You may choose to include
additional
information,
where
relevant,
about:|||The Group is managed
by the Group Executive Committee,
the members
of
which are the 'Charity Trustees' ofthe Scout Group which is an educational
charity. As charity trustees they are responsible
for complying
with legislation|| |~|policies and procedures||applicable to charities; This includes the registration,
keeping
proper accounts
and making
returns to the Charity Commission as appropriate.|| ||adopted forthe induction|and||| ||training
oftrustees;||The Committee consists of2 independent
representatives,
Chair and Treasurer|| |~|the charity's
organisational
structure
and any wider||together
with the Group Scout Leader, individual
section leaders and parent*s
representation
and meets every month.|| ||network
with which the charity||This Group Executive Committee exists to support the Group Scout Leader in|| ||works;||meeting
the responsibilities
oftheir appointments
and is responsible
for:|| |~|relationship
with any related
parties;||The maintenance
ofGroup property;
The raising offunds and the administration
ofGroup finance;|| ||||The insurance
ofpersons,
property
and equipment;|| ||||Group public occasions;|| ||||Assisting
in the recruitment
ofleaders and other adult support;|| ||||Appointing
any sub committees
that may be required;|| ||||Appointing
Group Administrators
and Advisors other than those|| ||||who are elected.|| |o|trustees'
consideration
of||Risk and internal
Control|| ||major risks and the system
and procedures
to manage
them.||The Group Executive Committee has identified
the major risks to which they
believe the Group is exposed, these have been reviewed
and systems
have been
established
to mitigate against them. The main areas of concern that have been|| ||||identified are:|| ||||Damage to the building,
property
and equipment.
The Group would request|the| |||use of buildings,
property
and equipment
from neighbouring
organisations
such| |---|---|---| |||as the church, community
centre and other Scout Groups. Similar reciprocal| |||arrangements
exist with these organisations.
The Group has sufficient| |||buildings
and contents insurance
in place to mitigate against permanent
loss.| |||Injury to leaders, helpers, supporters
and members.
The Group through
the| |||capitation fees contributes
to the Scout Associations
national accident insurance| |||policy. Risk Assessments
are undertaken
before all activities.| |||Reduced income from fund raising. The Group is primarily
reliant upon income| |||from subscriptions
and fundraising.
The group does hold a reserve to ensure the| |||continuity
ofactivities should there be a major reduction
in income. The| |||Committee
could raise the value ofsubscriptions
to increase the income to| |||the group on an ongoing basis, either temporarily
or permanently.| |||Reduction or loss ofleaders. The group is totally reliant upon volunteers
to run| |||and administer
the activities ofthe group.
Ifthere was a reduction
in the number| |||ofleaders to an unacceptable
level in a particular section or the group as a| |||whole then there would have to be a contraction,
consolidation
or closure ofa| |||section. In the worst case scenario the complete closure ofthe Group.| |||Reduction
or loss ofmembers.
The Group provides activities for all young people
aged 6to 14.Ifthere was a reduction
in membership
in a particular
section or the| |||group as awhole then there would have to be a contraction,
consolidation
or| |||closure ofa section. In the worst case scenario the complete closure ofthe| |||Group.| |||The objectives ofthe group are as a unit ofthe Scout Association.| |Summary
ofthe objects ofthe
charity set out in its
governing
document||The Aim ofThe Scout Association
is to promote the development
ofyoung
people
in achieving
their full physical,
intellectual,
social and spiritual
potentials,
as individuals,
as responsible
citizens and as members
oftheir local national and| |||International
communities.| |Summary ofthe main||| |activities undertaken|for the|The method ofachieving
the Aim ofthe Association
is by providing
an enjoyable| |public benefit
in relation to
these objects (include within||and attractive scheme of progressive
training,
based on the Scout Promise and
Law and guided
by adult leadership.| |this section the statutory
declaration
that trustees have
had regard to the guidance
issued by the Charity||The Group meets the Charity Commission's
public benefits criteria under both
the advancement
ofeducation
and the advancement
ofcitizenship
or community
development
headings.| |Commission
on public||| |benefit)||| |Additional
details ofobjectives||and activities (Optional
information)| |You may choose to include||| |further statements,
where||| |relevant,
about:||| |~
policy on grantmaking;||| |~
policy
programme|related|| |investment;||| |~
contribution
made by||| |volunteers.||| |Briefstatement ofthe|Briefstatement ofthe|Briefstatement ofthe|Briefstatement ofthe|The Scout Group has no particular
policy on reserves
but aims to hold sufficient| |---|---|---|---|---| |charity's
policy on||reserves||funds to provide suitable cash flow during the year and to meet reasonable| |||||contingencies.
The Group Executive considers that a sum equivalent
to 4| |||||months
running
costs, circa R6,000would be sufficient to cover this objective.| |Details ofany funds|||materially|| |in|deficit|||| |Further financial
review& details||||{Optional information)| |You may choose to|||include|Sources ofFunds| |additional
information,|||where|| |relevant
about:
~
the charity's
principal||||The Group's
primary source offunding
is from Annual
Subscriptions
which fund
about 63%ofthe operating costs ofthe Group. The remainder
is raised by two| ||sources offunds
any fundraising);|{including||major fund raising activities; a Catering Concession at the Woodley
Carnival
and
a Firework Display
in conjunction
with a local School. Further income is received
from letting space to the District Scout Shop, donations
for the use ofequipment,
by other Scout Groups, and catering at other youth events.| |||||Expenditure| |~|how expenditure
has
supported
the key objectives
ofthe charity;|||The main outlay is in connection
with the operational
cost of running
and
maintaining
the Scout Groups Premises
in Woodley. These are leased from
Wokingham
Borough Council on a Repairing
Lease basis which requires the| |||||Scout Group to meet the costs ofkeeping the premises
in good order, as well as| |||||the heating,
lighting,
security,
and cleaning costs. The Premises are extensively| |||||used by the Beaver, Cub and Scout Units for their basic activities, and are in use| |||||5evenings aweek.| |~|investment
policy|and||Investment
Policy| ||objectives including
ethical investment
adopted.||any
policy|The Group Executive regularly
monitors
the levels ofbank balances and the
interest rates received to ensure the group obtains maximum
value and income
from its banking
arrangements.
Surplus Funds are lodged with the Scout| |||||Association
Charity Deposit Account, for investment,
The Fund allows for| |||||withdrawals
at short notice.| |||||The Group's Income and Expenditure
is small and as a consequence
does not| |||||have sufficient funds to invest
In longer term investments
such as stocks and| |||||shares. The Group has therefore adopted a low-risk strategy to the investment
of| |||||its funds. All funds are held in cash using only mainstream
banks or The Scout| |||||Association's
Short Term Investment
Service (Charity Deposit Account).| ||a
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0| |gned on|beh|alf ofthe charity's tru|stees|| |---|---|---|---|---| |||Signature(s)||| |||Full name(s)|RogerJones|Edward Wingrove| |Position|(eg|Secretary, Chair,
etc)|Group Treasurer|Group Chairman| |||Date||| ||||||||||1stNoodley Scout|Group||300521|300521|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Receipts and payments|||accounts|||| |||||||||Forthe period
from
. 1stApril 2021||To||31stINarch 2022||| |||~||||||||||||| |~||||||~|r|||||||| |||||||||Unrestricted
funds
Restricted
funds||Endowment
funds||Total|funds|Last year| |||||||||tothe nearest
6
tothe nearest 9||tothe nearest 6||to the nearest 6||tothe nearest E| |A1 Receipts||||||||||||||| |Subscri
tions|||||||||5,842|||||4,610| |Cam
Fees|||||||||3,765||||3,?85|| |Fund Raising|||||||||950||||950|1,005| |Rent Received||||||||||||||900| |Contributions|Received|||||||||||||325| |Bank Interest|||||||||103||||103|| |Furlough
Grants|||||||||140|||||702| |Covid Support|Grants||||||||19,574||||19,574|10,000| |Sub total|||(6/ass||income for
AR)||||||||30,599|17,542| |A2 Asset and|||investment|||sales,||||||||| |(see table).||||||||||||||| ||||||Sub total|||||||||| |||||Total||receipts|||30,599||||30,599|'I?,542| |A3 Payments||||||||||||||| |District Capitation|||||||||2,556|||||4,225| |Activities and|Camping||||||||6,176||||6,176|577| |Fund Raising|||||||||60||||60|20| |Permises Costs|||||||||7,055||||?,065|5,569| |Vehicles Costs|||||||||1,353||||1,353|| |Equipment|||||||||1,410||||1,410|| |Administration||||||||||||||40| ||||||Sub total||||18,SOS||||18,908|10g431| |A4 Asset and||investment||||||||||||| |purchases,|(see table)|||||||||||||| ||||||Sub total|||||||||| ||||Total payments||||||18,909||||18,909|10,431| |Net ofreceiptsl(payments)|||||||||11;690||||11,690|7,111| |A5 Transfers||between|||funds|||||||||| |A6 Cash funds|||last year|||end|||33,894||||33,894|26,783| |Cash funds||||this|year||end||45,584||||45,584|33,894| ##