## **Wantage Scout Group Financial report 2023-2024** 

This report covers the period from April 2023 through to end of March 2024 for our 1[st] and 4[th] KA Beaver, Cub & Scout groups, and Challow Beaver & Cub groups.  We also manage the finances for the Ridgeway Explorer group. 

## **2023-24 accounts** 

**Overall summary** :  Our finances are in good health there are no burning issues … We started the year with £32,585 in our various accounts.  We had income of £34,876 versus expenditure of £38,611.  So, we close the year with a slightly reduced balance of £28,850, but in a good position to move forward to 2024-25. 

**Income** :  Subs income of £22,512 is comparable to 2023.  Thanks to Erik Johnson for migrating all payments online via OSM and ensuring all payments are up to date. 

I submitted a Gift Aid claim of £4,200 (up to the end of Feb 2024) but payment was not received until after the year end close and so does not show in these accounts.  This was added to our balance early in the next financial year and more than balances the overall shortfall mentioned above.   Gift Aid is a great way to boost our income, refunded from HMRC - if we can get Gift Aid mandates completed for all eligible parents then we could claim even more. 

Fundraising this year … Our Dickensian Evening burger stall made a healthy profit of £1,119 and Scout Post was also successful our share earned £1,125. 

The 150 Club made a small profit this year of £178 –This ‘lottery’ has now stopped. 

We did not hold the Winter Challenge sponsored walk this financial year – the sponsorship money in the accounts (£2,380 minus donation of £1,250 to SeeSaw charity) is a hangover from the previous year.  Our next sponsorship event, linked to Sobel House OxTrail, was in May of the current financial year. 

**Expenditure** :  We paid £12,415 in fees to District/County/UK Scouting; Rent of £7000 for the DHQ building (n.b. we do not own it); £1100 for the lodge (Explorers); and £855 to hire Challow Village Hall. 

Activity spend across all sections came to £10,959.  This was offset by parental contributions for specific activities of £5,306.  All groups participated in successful camping trips and other fun activities such as climbing and bowling. 

We also spent £2,130 on badges (this is a significant increase but is testament to our focus on badge work and doing great stuff); £514 on equipment; and £215 on OSM system support.  Our insurance bill for the year was £592. 

**Explorers** :  Our Explorer group is ‘owned’ by King Alfred District Scouts, but financially are in with Wantage Scout Group.  If we separate out their spend, then £3,685 was raised by subs (£2,785), parental contributions (£335) and an allocation of group income/fundraising (£565) … versus spend of £3,211 split by rent (£1,100), fees (£929), badges (£100) and activities (£808) and allocation of 



group spend (£274).  So, a small surplus for the year - we can see that Explorers are self-sufficient, not a financial burden on WSG. 

**Looking Forward** :  You will have heard that we are intending to take on ‘ownership’ of the DHQ building from District Scouts.  This will significantly change our financial landscape.  We will no longer pay rent but will take on the costs of utilities and maintenance.  We will also be able to bank income from renting out the hall and lodge to third parties.  We have plans to remodel the interior using grant monies. 

**Thanks** :  Many thanks to Tessa Blake and Kay Williams for assisting me in managing the group finances, paying bills and expenses; and to Erik Johnson for managing membership and subscriptions. 

Many thanks too to Darshana Patel for reviewing and completing a formal independent examination of these accounts. 

## **John Bales** 

**Wantage Scout Group Treasurer** 

**October 2024** 



## **Wantage Scout Group (1st & 4th KA)** 

|Balance Sheet as at 31 March<br>**Receipts:**<br>Membership / Subscriptions<br>_Subs Bank Acc_<br>_Subs OSM GoCardless_<br>_Explorers Subs OSM GoCardless_<br>Donations / Grants<br>_Donations_<br>_RWE Donation_<br>_Sponsorship_<br>_District Scouts for DHQ Shelter_<br>_District Explorers Start Up_<br>Activities<br>_Group Activities and Camps_<br>_Scout Activities and Camps_<br>_Cub Activities and Camps_<br>_Beaver Activities and Camps_<br>_Explorers Activities and Camps_<br>_Events via GoCardless_<br>_Kayak Activities_<br>_Sundries_<br>Fundraising<br>_Dickensian Evening Takings_<br>_Christmas Post_<br>_Gift Aid_<br>_Pinewood Derby_<br>_Challow Fundraising_<br>_Amazon Commission_<br>_150 Club_<br>_Equipment Sale_<br>_Other_<br>Other<br>_Insurance Refund_<br>_Interest Deposit Accounts_<br>**Total Receipts**<br>**Payments:**<br>Premises<br>_DHQ Rent_<br>_Explorers DHQ Lodge Rent_<br>_Challow Village Hall_<br>_DHQ Shelter_<br>Activities<br>_Group Activities and Camps_<br>_Scout Activities & Camps_<br>_Cub Activities & Camps_<br>_Beaver Activities & Camps_<br>_Explorers Activities & Camps_<br>_Challow Cubs/Beavers Activities_<br>_Kayak Activities_<br>Fundraising Expenses<br>_Dickensian Fee and Food_<br>_Hoodies_<br>_Pinewood Derby_<br>_150 Club_|**2024**<br>Total<br>£<br>574.00<br>19,152.68<br>2,785.12<br>2,380.30<br>3,159.54<br>1,191.73<br>619.89<br>335.04<br>2275.57<br>1,125.00<br>47.50<br>224.00<br>949.15<br>56.42<br>**34,875.94**<br>7,000.00<br>1,100.00<br>855.00<br>1,190.83<br>4,916.09<br>2,432.92<br>1,137.84<br>807.79<br>473.87<br>1,156.17<br>45.00|**2023**<br>Total<br>£<br>2,726.00<br>16,588.19<br>1,851.47<br>150.00<br>398.76<br>500.00<br>5,461.90<br>1,579.81<br>511.44<br>1,693.94<br>1,100.00<br>3,067.70<br>368.90<br>13.43<br>508.00<br>100.00<br>14.22<br>**36,633.76**<br>4,600.00<br>1,000.00<br>720.00<br>1,100.00<br>9,090.74<br>4,316.88<br>1,365.11<br>1,533.42<br>339.29<br>535.00|**2022**<br>Total<br>£<br>6,758.00<br>10,069.62<br>202.20<br>500.00<br>2,057.01<br>1,645.60<br>415.00<br>272.50<br>4,116.33<br>1,984.48<br>5,749.38<br>40.05<br>702.00<br>880.00<br>220.00<br>3.65<br>**35,615.82**<br>4,600.00<br>480.00<br>1,645.60<br>495.47<br>5,345.72<br>1,042.15<br>1,847.17<br>529.64<br>330.60<br>194.00<br>776.01<br>145.00|**2021**<br>Total<br>£<br>12,536.00<br>371.03<br>2,120.00<br>120.00<br>4,174.47<br>3,357.00<br>48.73<br>566.00<br>16.01<br>20.73<br>**23,329.97**<br>4,600.00<br>4,161.97<br>656.23<br>957.79<br>14.08<br>214.77<br>102.12<br>289.00|**2020**<br>Total<br>£<br>18,068.00<br>979.00<br>179.50<br>6,110.81<br>1,873.64<br>1,229.39<br>439.00<br>95.00<br>2,099.70<br>1,500.00<br>364.73<br>488.00<br>407.00<br>74.91<br>28.17<br>**33,936.85**<br>4,600.00<br>815.89<br>10,410.62<br>3,138.60<br>2,366.44<br>412.34<br>996.53<br>262.20<br>120.81<br>125.00|
|---|---|---|---|---|---|





|_Waitrose Green Tokens_<br>Admin and Other Costs<br>_Capitation Fee_<br>_Explorers Capitation Fee_<br>_Contribution to District DHQ Repair Fund_<br>_Badges, Neckers & Woggles_<br>_Explorers Badges etc_<br>_Equipment_<br>_Online Scout Manager_<br>_Insurance_<br>_Cleaning_<br>_Donations_<br>_Misc_<br>**Total Payments**<br>**EXCESS OF RECEIPTS OVER PAYMENTS**<br>**CURRENT ASSETS:**<br>_1st KA - Barclays Community Account_<br>_4th KA - Barclays Community Account_<br>_1st KA - Barclays Business Premium Account_<br>_4th KA - Barclays 4Deposit Account_<br>_1st KA - Scout Assoc Short Term Investment Account_<br>_Wantage Scout Group - Barclays Community Account_<br>_UTB Fixed Rate Charity Deposit Account_<br>_PayPal_<br>**Monetary Assets**<br>**FINANCED BY:**<br>Balance brought forward<br>Less excess of payments over receipts<br>**Total**|11,485.47<br>929.46<br>2,130.68<br>99.81<br>513.68<br>215.09<br>592.24<br>1,450.00<br>79.45<br>**38,611.39**<br>**-3,735.45**<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>18,673.39<br>10,000.00<br>176.47<br>**28,849.86**<br>32,585.31<br>-3,735.45<br>**28,849.86**|10,321.56<br>1,086.48<br>1,392.47<br>149.73<br>1,143.99<br>198.75<br>515.75<br>49.98<br>**39,459.15**<br>**-2,825.39**<br>0.00<br>480.54<br>0.00<br>1,509.93<br>3,122.57<br>27,469.66<br>2.61<br>**32,585.31**<br>35,410.70<br>-2,825.39<br>**32,585.31**|7,565.16<br>926.69<br>3,172.15<br>183.98<br>485.52<br>1,020.00<br>47.24<br>**30,832.10**<br>**4,783.72**<br>11,819.31<br>1,154.54<br>100.50<br>1,506.65<br>3,111.73<br>17,715.36<br>2.61<br>**35,410.70**<br>30,626.98<br>4,783.72<br>**35,410.70**|8,306.10<br>2,653.00<br>689.20<br>108.60<br>470.91<br>**23,223.77**<br>**106.20**<br>7,315.47<br>1,942.24<br>100.50<br>1,506.49<br>3,108.24<br>16,654.04<br>**30,626.98**<br>30,520.78<br>106.20<br>**30,626.98**|186.00<br>7,594.08<br>1,277.08<br>430.96<br>337.49<br>278.59<br>**33,352.63**<br>**584.22**<br>Total<br>£<br>8,319.08<br>13,635.82<br>3,111.91<br>1,505.80<br>3,088.70<br>859.47<br>**30,520.78**<br>29,936.56<br>584.22<br>**30,520.78**|
|---|---|---|---|---|---|



## **Wantage Scout Group (Explorers)** 

|**t Group (Explorers)**||
|---|---|
|Explorers Subs OSM GoCardless|2785.12|
|Explorers Activities and Camps|335.04|
|_Allocation of Group Activity income_|_250_|
|_Allocation of Fundraising income_|_315_|
||**3,685.20**|
|Explorers DHQ Lodge Rent|1,100.00|
|Explorers Activities & Camps|807.79|
|Explorers Capitation Fee|929.46|
|Explorers Badges etc|99.81|
|_Allocation of Group Activity spend_|_103_|
|_Allocation of Fundraising spend_|_101_|
|_Allocation of OSM/Insurance spend_|_70_|
||**3,211.23**|





## **balesjr@gmail.com** 

**From:** Darshana Patel <darshap@gmail.com> **Sent:** 09 June 2024 21:21 **To:** John Bales **Subject:** Re: WSG Accounts 

Hey John, 

I've done my review and have checked a few sample invoices and am happy to sign the accounts off. 

Thanks Darshana 

On Mon, 3 Jun 2024, 4:43 pm , <balesjr@gmail.com> wrote: 

Darshana – hope all is good with you.  Thanks yet again for agreeing to review our accounts. 

Attached is the key spreadsheet showing the annual report.  I’ve also attached the main Excel spreadsheet that tracks the bank accounts, income and expenditure, through the year – same format as ever … I haven’t changed anything!  The supporting emails, invoices/receipts, bank statements, minutes, etc … are all in the Google drive that you should have received a link to.  Filenames refer to the date that the specific item appears in the bank statement.  Let me know if you want a quick phone call to explain anything. 

Best regards 

John 

**From:** John Bales <balesjr@gmail.com> **Sent:** 15 May 2024 13:34 **To:** Darshana Patel <darshap@gmail.com> **Subject:** Re: It's that time of year again!!!! 

Thanks ... no time pressure ... Have a good trip. John 

On Tue, 14 May 2024, 16:23 Darshana Patel, <darshap@gmail.com> wrote: 

Hey John, 

1