||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From**|Period start date|||**To**|Period end date||| ||**01**|**April**|**2023**||**31**|**March**|**2024**| ## Section A Reference and administration details **Charity name** WINDSOR AND ETON DISTRICT SCOUT COUNCIL N/A **Other names charity is known by Registered charity number (if any)** 300503 **Charity's principal address** 5 The Walk Eton Wick, Windsor Berkshire **Postcode SL4 6JG** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stuart Ford|District
Commissioner||| ||Mark Benefer|Secretary||| ||Iwan Leyshon-
Jones|Treasurer||| ||David Smith|||| ||Paul Allum|||| ||Andrew Moran|Chairman||| ||Colin Linton|||| ||Laurence
Greenough|||| ||Steve Carson|||| ||Nick Chapman|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The Windsor & Eton district governing documents are those of the Scout Type of governing document Association. They consist of a royal charter, which in turn gives authority (eg. trust deed, constitution) to the by laws of the Association and the policy, organisations and rules of the Scout Association. Trust How the charity is constituted (eg. trust, association, company) Election of trustees by District Scout Council at the AGM. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** A management committee is elected annually and consists of a chairman, You **may choose** to include vice-chairman, honorary secretary, honorary treasurer, district additional information, where commissioner, elected members and other co-opted members as relevant, about: appropriate. All members of the committee are trustees. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The objects of the council are to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their **Summary of the objects of the** local, national and international communities. **charity set out in its governing document** The council facilitates education and training for children and young people through providing human resources, buildings, facilities and open spaces. Charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers of duties. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** Continued provision of scouting for the youth of Windsor & Eton and surrounding villages, with an increased focus on safety and safeguarding training for all our adult volunteers to ensure a safe yet varied programme. Continued progress on fund raising for the new facilities at our district campsite. **TAR** March **2012** 5 ## **Section E Financial review** A figure for reserves has been set and a reserves policy enacted. All **Brief statement of the** monies raised for the purpose of rebuilding at the Bears Rails Campsite **charity’s policy on reserves** are and will be excluded from the reserves until such time that the project is complete. **Details of any funds materially** n/a **in deficit** ## **Further financial review details (Optional information)** The designated funds are donated for the rebuilding of the toilet block are You **may choose** to include accounted for separately to those within the general fund. additional information, where relevant about: Restricted funds are wholly utilised for the purpose for which they were donated. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Iwan Leyshon-Jones **Full name(s)** Andrew Moran **Position (eg Secretary, Chair,** District Chairman Treasurer **etc)** **TAR** March **2012** 6 Date 30" January 2025 TAR Mar¢h 2012 Independent examinevs report to the trustees of Windsor And Eton District Scout Council I reportto the trustees on my examination of the accounts of the Windsor and Eton District Scout Council for the year ended 31" March 2024. Responsibilities and basis of report As the charrty trustees of the WirKlsor and Eton Oistrict ￿out CounaLyou are re$(K)nsit￿e for the preparatioll of the accounts in accordance wrth the requirements ofthe Charits"es Act 2011 (the Act'l. I report in respert of my Èxaminatton of the Windsor and Eton Distrirt Scout Counal accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foiLowed all the app￿table Directions given by the Charity CoMmiss￿n under sectTh 1451511bl of the ACL Independent examinerfs statement I have completed my examination. I confim that no material matters have come to my attention in connecth)n wrth the examinats'on giving me cause to believe that in any material respecL. accounting records were not kept in respect of Windsor and Eton District Scout Council as required by section 130 of the ACL. or 2. the accounts do ntst accord with those records. I have no toncèrns and have come across no other matters in connertion wth thè examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Name.. Nick Goddard Relevant Professional qualrfication or membership of syofessional bodies Irf any).. Chartered Accourrtant Address.. 25 High Stree¢ DatcheL Berks. SL3 9EQ Date.. llkli1￿ls LW In WINDSOR & ETON DISTRicf SCOUT COUNaL Notes to Financial Statements forthe perfod fomi 01 Awil 2023 to 31 March 2024 l. Accountlng polkles are in place and the financial statements compty with the Charilies Act 2011 and have been prepared in accordance with the Statement of Recommended Practice issued by the Charity Commission for England and Wales 2. A breakdown for section incomes are attathed 3. General Fund, Shop and Campslte bank balances are held in a tomblned account 4. Credltows: 2024 Capitatlon foe8 202>2024 £ 33.184 5. Monetary assets held at the end of the year are held on an unrestricted basis, apart from the Project Fund where income and expendlture for the year includes funds held on a restrirted bas1& All other General fvnds beir¥ avallable for the Council's d￿rItsble purpose5. 6. Monetary assets, income and expenditure held within the Project Fund bank account are designated funds tor use on the Tollet Block based at Bearf5 Rall& Funds are allocated as elther Restrirted or Unrestrirted funds. 7. The equipment at Bears Ralls Campsite has a nominal value of £7,511.52 8. The bulld1￿S and fendng at Bears Ra115 Cafflpslte have an Insurance value of £345,151 9. The Coyncll owns some trophies whith have a value of some £3(XKI Imore to a collector), whlch are maintained and Insured at no cost to the Councll. 10. Stock Valuation- The value of stock held at 31" March 2024 was £7,027 The stock Is held by the District Scout and Guide Shop which operates from a room at the 12th Windsor Scout HQ. The Distrirt Board is currentty revlewing the fvture of the shop to ensure it provides a cost-effecti¥e ¥aluable ser¥ice to the local Scout and Guide groups. Stock Is currentty ¥alued at the lower of cost or eX￿ted sales proceed5 With the assumptlon that the shop conlinues to operate in its wrrent fomi. Should a decision be made to reduce the physical presence of the 5hop• or close the shop. the experted sales proceed5 are likety to fall leading to a reduction in the Stock value in the accounts. L437 Othtr&¢tyw.' ftPAd INCOME TOTALWCOME &*44(Ywh TOTALryPEMrxnv 4x14 24. S25 Windsor & Eton District Scout Coundl Flnandal Ststement forthe period 01 April 2023 to 31 March 2024 SHOP INCOME AND EXPENDITURE ACCOUNT For The Year Ending 31 March 2024 202>2024 2022-2023 Income.. Sales TOTAL INCOME: 4.062 4.678 4.062 4,678 Cost of Sale5: Scout Stock Guides Stock 2.415 4.606 874 3,302 5,479 Soks/Cost of Soles 761 800 Expendlture: Tdephonellnternet Rent 21x1 58 2C 58 TOTAL EXPENDITURE: 5.536 INCOMEIEXPENDITURE: Change in St￿k valuatk)n Retained reserves bought lo￿ard 561 858 6,488 20,802 13,456 RETAINED RESERVES CARRIED FORWARD 14A117 13A56 Net Asset Statement at 31 Marth 2024 Bank Accounts and Cash Stock Plu5 Debtors and prepayments Less Creditor5 6,615 7.402 6,054 7,402 General Fund Nèt Assets at 31 Maffh 2024 14AII6 13A55 Wlndsor & Eton District Sc04rt Cwndl Finan(ial Statement forthe period 01 April 2023 to 31 Marth 2024 BEARS RAILS CAMPSITE INCOME AND EXPENDITURE ACCOUP For The Year Ending 31 March 2024 2022.2023 In¢ome: Camping fees Badges Capitation Le Donatlon Water 12.246 12.541 1.0 250 1.457 1.038 16 TOTAL INCOME: 14.971 13W5 Expendlturt: Post Bulldlng materials and equipment Cleaning & Waste dtsposal Flre Inspection Crew expenses Water CharBes Insurance Gas & Elertrit Bad8es ststlonery Campsite fees Sundry Expenses 2,￿1 6.451 1.678 4,026 373 387 294 55 3,165 1,865 3,737 1,419 523 122 24 176 TOTAL EXPENDITURE: I￿64 INCOMEIEXPENDITURE Retained reser¥es btyjght lorwanl 65 6.543 1.231 5,313 RETAINED RESERVES CARRIE D FORWARD 6A78 Net Assti Siatement at 31 Marth 2024 Bank Accounts and Cash Plus Debtor58nd prepay￿nts Less Creditors Genernl Fund Net Assets •t 31 Marth 21Y14 6.479 6,544 6A79 Independent examinevs report to the trustees of Windsor And Eton District Scout Council I reportto the trustees on my examination of the accounts of the Windsor and Eton District Scout Council for the year ended 31" March 2024. Responsibilities and basis of report As the charrty trustees of the WirKlsor and Eton Oistrict ￿out CounaLyou are re$(K)nsit￿e for the preparatioll of the accounts in accordance wrth the requirements ofthe Charits"es Act 2011 (the Act'l. I report in respert of my Èxaminatton of the Windsor and Eton Distrirt Scout Counal accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foiLowed all the app￿table Directions given by the Charity CoMmiss￿n under sectTh 1451511bl of the ACL Independent examinerfs statement I have completed my examination. I confim that no material matters have come to my attention in connecth)n wrth the examinats'on giving me cause to believe that in any material respecL. accounting records were not kept in respect of Windsor and Eton District Scout Council as required by section 130 of the ACL. or 2. the accounts do ntst accord with those records. I have no toncèrns and have come across no other matters in connertion wth thè examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Name.. Nick Goddard Relevant Professional qualrfication or membership of syofessional bodies Irf any).. Chartered Accourrtant Address.. 25 High Stree¢ DatcheL Berks. SL3 9EQ Date.. llkli1￿ls LW In WINDSOR & ETON DISTRicf SCOUT COUNaL Notes to Financial Statements forthe perfod fomi 01 Awil 2023 to 31 March 2024 l. Accountlng polkles are in place and the financial statements compty with the Charilies Act 2011 and have been prepared in accordance with the Statement of Recommended Practice issued by the Charity Commission for England and Wales 2. A breakdown for section incomes are attathed 3. General Fund, Shop and Campslte bank balances are held in a tomblned account 4. Credltows: 2024 Capitatlon foe8 202>2024 £ 33.184 5. Monetary assets held at the end of the year are held on an unrestricted basis, apart from the Project Fund where income and expendlture for the year includes funds held on a restrirted bas1& All other General fvnds beir¥ avallable for the Council's d￿rItsble purpose5. 6. Monetary assets, income and expenditure held within the Project Fund bank account are designated funds tor use on the Tollet Block based at Bearf5 Rall& Funds are allocated as elther Restrirted or Unrestrirted funds. 7. The equipment at Bears Ralls Campsite has a nominal value of £7,511.52 8. The bulld1￿S and fendng at Bears Ra115 Cafflpslte have an Insurance value of £345,151 9. The Coyncll owns some trophies whith have a value of some £3(XKI Imore to a collector), whlch are maintained and Insured at no cost to the Councll. 10. Stock Valuation- The value of stock held at 31" March 2024 was £7,027 The stock Is held by the District Scout and Guide Shop which operates from a room at the 12th Windsor Scout HQ. The Distrirt Board is currentty revlewing the fvture of the shop to ensure it provides a cost-effecti¥e ¥aluable ser¥ice to the local Scout and Guide groups. Stock Is currentty ¥alued at the lower of cost or eX￿ted sales proceed5 With the assumptlon that the shop conlinues to operate in its wrrent fomi. Should a decision be made to reduce the physical presence of the 5hop• or close the shop. the experted sales proceed5 are likety to fall leading to a reduction in the Stock value in the accounts. L437 Othtr&¢tyw.' ftPAd INCOME TOTALWCOME &*44(Ywh TOTALryPEMrxnv 4x14 24. S25 Windsor & Eton District Scout Coundl Flnandal Ststement forthe period 01 April 2023 to 31 March 2024 SHOP INCOME AND EXPENDITURE ACCOUNT For The Year Ending 31 March 2024 202>2024 2022-2023 Income.. Sales TOTAL INCOME: 4.062 4.678 4.062 4,678 Cost of Sale5: Scout Stock Guides Stock 2.415 4.606 874 3,302 5,479 Soks/Cost of Soles 761 800 Expendlture: Tdephonellnternet Rent 21x1 58 2C 58 TOTAL EXPENDITURE: 5.536 INCOMEIEXPENDITURE: Change in St￿k valuatk)n Retained reserves bought lo￿ard 561 858 6,488 20,802 13,456 RETAINED RESERVES CARRIED FORWARD 14A117 13A56 Net Asset Statement at 31 Marth 2024 Bank Accounts and Cash Stock Plu5 Debtors and prepayments Less Creditor5 6,615 7.402 6,054 7,402 General Fund Nèt Assets at 31 Maffh 2024 14AII6 13A55 Wlndsor & Eton District Sc04rt Cwndl Finan(ial Statement forthe period 01 April 2023 to 31 Marth 2024 BEARS RAILS CAMPSITE INCOME AND EXPENDITURE ACCOUP For The Year Ending 31 March 2024 2022.2023 In¢ome: Camping fees Badges Capitation Le Donatlon Water 12.246 12.541 1.0 250 1.457 1.038 16 TOTAL INCOME: 14.971 13W5 Expendlturt: Post Bulldlng materials and equipment Cleaning & Waste dtsposal Flre Inspection Crew expenses Water CharBes Insurance Gas & Elertrit Bad8es ststlonery Campsite fees Sundry Expenses 2,￿1 6.451 1.678 4,026 373 387 294 55 3,165 1,865 3,737 1,419 523 122 24 176 TOTAL EXPENDITURE: I￿64 INCOMEIEXPENDITURE Retained reser¥es btyjght lorwanl 65 6.543 1.231 5,313 RETAINED RESERVES CARRIE D FORWARD 6A78 Net Assti Siatement at 31 Marth 2024 Bank Accounts and Cash Plus Debtor58nd prepay￿nts Less Creditors Genernl Fund Net Assets •t 31 Marth 21Y14 6.479 6,544 6A79