## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2020 31 March 2021 **From** **To** ## Section A Reference and administration details **Charity name** WINDSOR AND ETON DISTRICT SCOUT COUNCIL **Other names charity is known by** N/A **Registered charity number (if any)** 300503 **Charity's principal address** 5 The Walk Eton Wick, Windsor Berkshire **Postcode SL4 6JG** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Stuart Ford District
1
Commissioner
2 Mark Benefer Secretary
Iwan Leyshon- Treasurer
3
Jones
4 David Smith
5 Paul Allum
6 Andrew Moran Chairman
7 Colin Linton
Laurence
8
Greenough
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
March **2012** **TAR** 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The Windsor & Eton district governing documents are those of Type of governing document the scout association. They consist of a royal charter, which in turn gives authority to the by laws of the association and the (eg. trust deed, constitution) policy, organisations and rules of the scout association. Trust How the charity is constituted (eg. trust, association, company) Election of trustees by district scout council. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - A management committee is elected annually and consists of a chairman, vice-chairman, honorary secretary, honorary treasurer, district commissioner, elected members and other co-opted members as appropriate. All members of the committee are trustees. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the council are to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. March **2012** **TAR** 3 The council facilitates education and training for children and young people through providing human resources, buildings, facilities and open spaces. Charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers of duties. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The main challenge that the district faced was unsurprisingly Covid related and during this difficult period the main achievements were: · Maintaining Scouting provision for our young members via innovative use of tools such as Zoom when face to face scouting was unavailable. · Assistance with Covid risk assessments to enable face to face scouting when it was allowed. · Supporting our leaders within the district with regards to their training, particularly around safety and safeguarding to ensure scouting provision within the district remains compliant. · Progress on the new facilities at Bears Rails campsite March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** A figure for reserves has been set and a reserves policy enacted. All monies raised for the purpose of rebuilding at the bears rail site are and will be excluded from the reserves until such time that the project is complete. **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The designated funds are donated for the rebuilding of the toilet block are accounted for separately to those within the general fund. Restricted funds are wholly utilised for the purpose for which they were donated. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Iwan Leyshon-Jones **Full name(s)** Andrew Patrick Moran **Position (eg Secretary,** District Chairman Treasurer **Chair, etc)** March **2012** **TAR** 6 Date 2510112022 TAR March 2012 Independent examlnerfs rep(Kt to the tr￿te￿5 of I￿nd$or And Eton District Scout C￿nCil I reFK)rt to the trustees on my examinath)n of the ￿￿oUnts of the Windsor and Eton DiStr￿t knut Counol for the year ended 31# March 2021. Responsibilities and basis of report A% the chartty vustees of the Windsor and Et￿1 District Council we reSp(￿ible for the preparntion of the accounts in accordan￿ with the requtrewnents of the Charitie5 Act 20111.the Actrl. I report in respect of my examination ofthe Vlindsor Eton District Scout Cout)cil ￿Unts carried out under sectton 145 of the 2011 Art and in cmin8 Out my examinat￿ I have folbwed all the applicable Directions gaven the Chartty Commission under 5ertion 14515Kbl of the ACL Independent examinerfs statement I havecompleted my examinatM)n. I confimb that no m*erÉJ matters h￿￿£0￿* to my attention in connKtion with the exafflin3tion giwng mecause to belTreve that in any Mat￿al r￿￿. accounting recordswere kept in iesK*tt of and Eton Distr*t knut Council reqLtired by 5e£bon 130 olthe Acr,. or the actounts do Th)t accord with those retords. I have ￿ concerns and have come ayoss rK) other matter5 in Lonnection wrth the examinatth)n to wthich attention should be dravn in this report in ordw to enable a properunderstrnd1t￿ ofthe ￿cOU[rtSto te reached. Name.. Nick Goddard Relevant prof￿￿)￿&{ oualfficatKm or membership of professi¢)nal tMNJies{rfanyl.. thartered Accountsnt Address: 25 High street. DattheL Bth5. SL3 9EQ Date.. IG IOLI •7 LW 6JJ 2U 3.752 IKcaMÉ &tss Inten￿￿￿1 *752 &lJ5 7JlS 17 &tss 175 13Ag) 17 BEARS RAILS CAMPSrtE INCOME AND EXPENDrtURE ACCOUI ForTht Year EnthnK 31 March 2021 20￿2020 Camping fees son Hut fees Woods Tavern fees Badges HaW Marathon Oonatwyt thjnations Qpitstion i DDn3tion Acttvtyfees TOTALINCOME: 9.478 525 315 2.244 L148 1,387 243 Is￿4 ExpÈrtdltUf& Telephone BJ2ildin£ mateaals and eqwpmerst Cleaning & Waste di4posal ffre Inspectton Crew Èxpenses Watercharges Insurance 49) 1.128 4.C¢)I 452 3319 3392 EIEttrK Badges sMionery Petrol DonHbon to Project FurNI Donation to Morttagu l Hatf rnarathon) Sundry TOTAL EXPENDt¥URE: 711 20 5A75 INCOMEIÈXPENDttURE 4275 9,IM)5 S.293 3.713 Retsined reserves iM)Ughtfo￿Ard 8ankAcccrfJntsand Cash Plus Oebtors aThJ prepawn Less Creditors 4.730 9.tKJ5 4.730 9.ty)5 Note&. 3 Indsor & Eton DktfKt Scout Counol Financial Statement for the period 01 ApTiI 2020 to 31 Marth Z021 SHOP INCOME AND EXPENDITURE ACCOUNT For The Year Ending 31 Marth 2021 20Zfy2021 2019-2020 Income: Sales TOTAL INCOME: 136 12,683 136 12.683 Cost of Sales: Scout Stock Guides Stock 518 15 8.213 3,628 533 11.841 Soles/cost ofsoles 397 EXpendI￿re. Credtt Card Costs Rent and Insurance Telephone Admin Dividend paid otrt (Guides) 505 505 332 116 617 TOTAL EXPENDIWRE: L149 .88S INCOME/EXPENDITURE: Change in Stock valuation Retained reseNes bought forward L013 6.156 25,196 202 623 26,021 RETAINED RESERVES CARRIED F(￿vARD 18.026 25.196 Net A$setStaten￿nt at 31 MaTch 2021 BankAccounts and Cash St(Kk Plus Debtors and prepayments Less Credstors 4,017 21,179 15.023 General Fund NetAssets at 31 Marth 2021 18J)27 25.196 Notes... 3.. 7 WINDSOR & ETON IXSTRicr scoirr COUNaL L Acuwnting policies are in Pla￿ and the fifianC￿l ststements cwyly wlth the Charities Art 2011 and have been prepwed in ￿(ordaI￿e with the Statement of Recommended Praclice 3. General Fund. Slx)p and Campsite bank bHIan￿ are held in a combined account Creditor5: £ 17￿2 5. Monetary assets he￿ at the end of the yEar are held on an unre5trKted basi5. apart from the Projert Fund where income aNI expendityre for the year indudes funds held on a restrirted ba51& All other General funts bel￿ available forthe Cwn(iVs dmrttsble 6. Monetary assets. income and expeNliture held within the Proiert Fund bank account arè destenated funds for use on the Toilet Bkx* based at Bearf5 Rails Funds are alhxated as 7. For operational purposes the C(wncil allocates its assets to certain settions as follows: General Project Fund Shop Campsite Supporters Total Opening Balan¢e £ 18,241 £ 13A50 £ 25.196 £ 9,IX £ IA43 £67,336 raovement £6.330 £ 4.146 £-1,013 £4.276 £-351 £4,836 Closing Balanc¢ £24.571 £ 17.596 £ 24,183 £4.730 £1,092 £72,17Z & The equipment at Bears Rails Canwte ha5 a ntyninal Wdlue of £7.15&83 9. The Iwildly and fencing at Bws Ilall5 C• Iwve an Insur￿￿ value of £328.716 10. The Counul owns s(Kne trophies whith have a value of some £J(XKI (more to a collector). whith are maintsined and insured at no cost to the Council. 11. During the financial year we received ￿.668 frIMn RBWM in re￿tkIn to Covid 19 yants and situ*ion and the limlted m0vw￿ in the stock value to the shop hel￿ d05ed for most the year. 13. Stock Valuation- The St(xk valuation has been wrftten down by £6156 In thlsfinancial r, a portion Of￿ sto(k WOI be sold after (hristmas 2021 wtth an estimated sales value Independent examlnerfs rep(Kt to the tr￿te￿5 of I￿nd$or And Eton District Scout C￿nCil I reFK)rt to the trustees on my examinath)n of the ￿￿oUnts of the Windsor and Eton DiStr￿t knut Counol for the year ended 31# March 2021. Responsibilities and basis of report A% the chartty vustees of the Windsor and Et￿1 District Council we reSp(￿ible for the preparntion of the accounts in accordan￿ with the requtrewnents of the Charitie5 Act 20111.the Actrl. I report in respect of my examination ofthe Vlindsor Eton District Scout Cout)cil ￿Unts carried out under sectton 145 of the 2011 Art and in cmin8 Out my examinat￿ I have folbwed all the applicable Directions gaven the Chartty Commission under 5ertion 14515Kbl of the ACL Independent examinerfs statement I havecompleted my examinatM)n. I confimb that no m*erÉJ matters h￿￿£0￿* to my attention in connKtion with the exafflin3tion giwng mecause to belTreve that in any Mat￿al r￿￿. accounting recordswere kept in iesK*tt of and Eton Distr*t knut Council reqLtired by 5e£bon 130 olthe Acr,. or the actounts do Th)t accord with those retords. I have ￿ concerns and have come ayoss rK) other matter5 in Lonnection wrth the examinatth)n to wthich attention should be dravn in this report in ordw to enable a properunderstrnd1t￿ ofthe ￿cOU[rtSto te reached. Name.. Nick Goddard Relevant prof￿￿)￿&{ oualfficatKm or membership of professi¢)nal tMNJies{rfanyl.. thartered Accountsnt Address: 25 High street. DattheL Bth5. SL3 9EQ Date.. IG IOLI •7 LW 6JJ 2U 3.752 IKcaMÉ &tss Inten￿￿￿1 *752 &lJ5 7JlS 17 &tss 175 13Ag) 17 BEARS RAILS CAMPSrtE INCOME AND EXPENDrtURE ACCOUI ForTht Year EnthnK 31 March 2021 20￿2020 Camping fees son Hut fees Woods Tavern fees Badges HaW Marathon Oonatwyt thjnations Qpitstion i DDn3tion Acttvtyfees TOTALINCOME: 9.478 525 315 2.244 L148 1,387 243 Is￿4 ExpÈrtdltUf& Telephone BJ2ildin£ mateaals and eqwpmerst Cleaning & Waste di4posal ffre Inspectton Crew Èxpenses Watercharges Insurance 49) 1.128 4.C¢)I 452 3319 3392 EIEttrK Badges sMionery Petrol DonHbon to Project FurNI Donation to Morttagu l Hatf rnarathon) Sundry TOTAL EXPENDt¥URE: 711 20 5A75 INCOMEIÈXPENDttURE 4275 9,IM)5 S.293 3.713 Retsined reserves iM)Ughtfo￿Ard 8ankAcccrfJntsand Cash Plus Oebtors aThJ prepawn Less Creditors 4.730 9.tKJ5 4.730 9.ty)5 Note&. 3 Indsor & Eton DktfKt Scout Counol Financial Statement for the period 01 ApTiI 2020 to 31 Marth Z021 SHOP INCOME AND EXPENDITURE ACCOUNT For The Year Ending 31 Marth 2021 20Zfy2021 2019-2020 Income: Sales TOTAL INCOME: 136 12,683 136 12.683 Cost of Sales: Scout Stock Guides Stock 518 15 8.213 3,628 533 11.841 Soles/cost ofsoles 397 EXpendI￿re. Credtt Card Costs Rent and Insurance Telephone Admin Dividend paid otrt (Guides) 505 505 332 116 617 TOTAL EXPENDIWRE: L149 .88S INCOME/EXPENDITURE: Change in Stock valuation Retained reseNes bought forward L013 6.156 25,196 202 623 26,021 RETAINED RESERVES CARRIED F(￿vARD 18.026 25.196 Net A$setStaten￿nt at 31 MaTch 2021 BankAccounts and Cash St(Kk Plus Debtors and prepayments Less Credstors 4,017 21,179 15.023 General Fund NetAssets at 31 Marth 2021 18J)27 25.196 Notes... 3.. 7 WINDSOR & ETON IXSTRicr scoirr COUNaL L Acuwnting policies are in Pla￿ and the fifianC￿l ststements cwyly wlth the Charities Art 2011 and have been prepwed in ￿(ordaI￿e with the Statement of Recommended Praclice 3. General Fund. Slx)p and Campsite bank bHIan￿ are held in a combined account Creditor5: £ 17￿2 5. Monetary assets he￿ at the end of the yEar are held on an unre5trKted basi5. apart from the Projert Fund where income aNI expendityre for the year indudes funds held on a restrirted ba51& All other General funts bel￿ available forthe Cwn(iVs dmrttsble 6. Monetary assets. income and expeNliture held within the Proiert Fund bank account arè destenated funds for use on the Toilet Bkx* based at Bearf5 Rails Funds are alhxated as 7. For operational purposes the C(wncil allocates its assets to certain settions as follows: General Project Fund Shop Campsite Supporters Total Opening Balan¢e £ 18,241 £ 13A50 £ 25.196 £ 9,IX £ IA43 £67,336 raovement £6.330 £ 4.146 £-1,013 £4.276 £-351 £4,836 Closing Balanc¢ £24.571 £ 17.596 £ 24,183 £4.730 £1,092 £72,17Z & The equipment at Bears Rails Canwte ha5 a ntyninal Wdlue of £7.15&83 9. The Iwildly and fencing at Bws Ilall5 C• Iwve an Insur￿￿ value of £328.716 10. The Counul owns s(Kne trophies whith have a value of some £J(XKI (more to a collector). whith are maintsined and insured at no cost to the Council. 11. During the financial year we received ￿.668 frIMn RBWM in re￿tkIn to Covid 19 yants and situ*ion and the limlted m0vw￿ in the stock value to the shop hel￿ d05ed for most the year. 13. Stock Valuation- The St(xk valuation has been wrftten down by £6156 In thlsfinancial r, a portion Of￿ sto(k WOI be sold after (hristmas 2021 wtth an estimated sales value