Pinkneys Green Scout Group Report & Accounts For the year ended 31 March 2025
Pinkneys Green Scout Group Reports & Accounts For the year ended 31st March 2025
| Pinkneys Green Scout Group Reports & Accounts For the year ended 31st March 2025 |
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|---|---|
| Page | |
| Contents | 1 |
| Trustees Annual report | 2- 7 |
| Receipts | 8 |
| Payments | 9 |
| Balance Sheet | 10 |
| Notes to the Accounts | 11 |
| Independent Examiner's Report | 12 |
Page 1
Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) 3 0 0 5 0 1 HQ registration number 1 0 7 3 0 Charity’s principal address Postcode S L 6 6 N S Names of the charity trustees who manage the charity 1 Erica Hunter GroupScout Leader 2 3 4 5 6 NatashaMedhurst 7 8 9 10 11 Pauline Patel 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) Jane Courtier Clare Marshall Secretary Trustee Name Dates acted if not for whole year Office (if any) Ian Marshall Simon Wheeler Assistant Treasurer Scout Leader Chairman Myles Andrew Rankin Kim Crown Treasurer 01/04/2024 Pinkneys Green Scout Group ScoutHall Winter Hill Road Pinkneys Green Maidenhead Alison Peta Almond BarryPuddephatt |
3 0 0 5 0 1 1 0 7 3 0 Pinkneys Green Scout Group |
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| ScoutHall Winter Hill Road | |||||||||||||
| Pinkneys Green | |||||||||||||
| Maidenhead | |||||||||||||
| Postcode | S | L | 6 | 6 | N | S |
Type of advisor Name Address
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of The Scout (e.g. trust deed, constitution) Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
| Section B | Structure, governance and management(continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee has raised the value of subscriptions to increase the income to the group on an ongoing basis. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
| Section C | Objectives and activities |
|---|---|
| Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Activites for the children age 4-18 , some of which are subsidised by the Group through fund raising, troop camps, weekend camps for scouts and cubs, sleep over for the Beavers, watersport activities and land activities ( climbing). Summary of the main activities in relation to these objects Participtation from volunteers is actively encouraged. Policy on investments is risk averse. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Activites for the children age 4-18 , some of which are subsidised by the Group through fund raising, troop camps, weekend camps for scouts and cubs, sleep over for the Beavers, watersport activities and land activities ( climbing). |
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| Participtation from volunteers is actively encouraged. Policy on investments is risk averse. |
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| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
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| A full year of activities which includes a Troop Camp, Summer fair and Summer camp. |
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| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • investment policy and objectives The Group held reserves of approximately £40,000 at year end. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group in case income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to at least 24 months running costs, circa £32,000. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves • the charity’s principal sources of funds (including any fundraising); |
The Group held reserves of approximately £40,000 at year end. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group in case income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to at least 24 months running costs, circa £32,000. |
Sectioii F Otlièr OptioIial Iiiforiiiation Plans for ftrture periots (details of any sijnificant activities planned to achieve them) Section G Declaration The trustees dedare that they have a[vOv the tnJ&ees' rewl ave Signed on beh8Ef of the charitys trustees Stgnature{s) Full name(s) Clare Marshall Erica Hunter Position {e9 Sewtary. Chaio reasurer Group Leaj Volunteer
Pinkneys Green Scout Group Receipts for the year ended 31 March 2025
| MEMBERSHIP SUBSCRIPTIONS INVESTMENT INCOME RECEIVED Bank Interest Scout Association Short Term Interest Bond DONATIONS / GRANTS RECEIVED Donations Grants SECTION ACTIVITIES INCOME Squirrels Section Beaver Section Cub Section Cub camp Scout Section Summer Camps Troop Camp Training Weekends Group Events and Trips FUND RAISING Jumble Sales Summer Fair Xmas Trees Fund Generation - Other OTHER INCOME Income Tax Recoverable on Subsciptions Sale of clothing TOTAL RECEIPTS FOR THE YEAR Receipts into Restricted Funds Jamboree Equipment Donations Reverse accruals from previous year balance sheet Clear Gift Aid claim from last year |
This Year £ 13,775 13,775 1,720 0 1,720 350 0 350 11 881 844 1,363 330 10,893 2,159 1,139 0 17,618 953 6,869 8,175 0 15,997 0 812 812 50,272 2,568 |
Previous Year £ 13,655 |
|---|---|---|
| 13,655 | ||
| 693 0 |
||
| 693 | ||
| 593 0 |
||
| 593 | ||
| 105 149 320 0 88 11,663 2,553 494 2,931 |
||
| 18,303 | ||
| 800 5,995 8,518 0 |
||
| 15,312 | ||
| 2,577 719 |
||
| 3,295 | ||
| 51,850 | ||
Pinkneys Green Scout Group Payments for the year ended 31 March 2025
| HEADQUARTERS Rates Rent Electricity, Gas Insurance New Equipment (excluding restricted funds) Repairs and Renewals Telephone and Computer Television & Music Licence Sundries CAPITATION FEE DONATIONS / GRANTS MADE Donations paid and Gifts SECTION ACTIVITIES EXPENDITURE Squirrels Section Beaver Section Cub Section Cub camp Scout Section Summer Camp Troop Camp Training Weekends Badges Group Events and Trips Jamboree and Overseas Events FUND RAISING (Gross Expenditure) Jumble Sales Summer Fair Xmas Fair Xmas Trees Jamboree expenses Other Expenses ADMINISTRATION EXPENSES Printing and Stationery Postage and Carriage OTHER EXPENDITURE Training Personal Accident Insurance Clothing Purchased for Resale Uniform (Leader's uniform) Leaders' Travel Expenses Professional Fees PAYMENTS FOR THE YEAR Clothing Purchased for Stock Payments from restricted funds Jamboree payment Equipment purchases from restricted funds |
This Year £ 486 1,944 3,153 1,867 1,321 2,412 1,071 170 237 12,660 12,118 0 0 363 1,718 1,569 1,439 795 7,242 2,454 944 1,228 63 0 17,813 0 2,142 0 4,097 0 0 6,239 5 48 53 0 918 766 250 0 90 0 2,024 50,907 0 0 0 |
Previous Year £ 400 1,980 4,806 1,989 1,018 3,530 971 159 235 |
|---|---|---|
| 15,088 | ||
| 10,345 | ||
| 0 | ||
| 0 | ||
| 141 553 1,088 114 280 6,515 1,354 574 1,967 4,032 0 |
||
| 16,617 | ||
| 63 2,372 0 4,016 0 0 |
||
| 6,451 | ||
| 70 335 |
||
| 405 | ||
| 100 939 164 267 0 90 0 |
||
| 1,560 | ||
| 50,466 | ||
| 300 0 0 |
Pinkneys Green Scout Group Balance Sheet for the year ended 31 March 2025 Thls Year Pl10u5 Year MONEtARY ASSETS Group Bank Actounts Group Scout AsyxiètTron ShortTerni Invest Bond Hlgh Interest Savbngskcount Cash in hand 25.169 27,074 41,69) 40,128 352 67,5S4 66,899 OTHER CURRENT ASSErs Tax Claim for GiftAld Stock of T Shirts and Scaryes 5599 826 6.425 806.5 3,37S TOTAL ASSErs 73.324 70,929 LIABILITIES General Financial Lhabilities Note 3 ASSETS 73,324 70,929 Represented by.. FUNDS Total ReceTrpts for thè Year Total Paymentsfor the Year Net Rece4pts I (Payments) forthe year 50,272 50,907 16351 SI50 SOA66 1384 Reverse accruèls from previous year Accrued Income from Gift Aid Unrestricted funds bfOU8htforward Unrestrictèd funds carried forward 12.$681 5.599 64.985 67,380 12.5401 63,573 64385 Restricted fvnds Cale forward Note 4 Totsl Ac¢umulated Funds carried foThRrd 73,324 70,929 The notes on the following pagÈ f¢)mi part of thÈsÈ accounts Signed on behalf of the Trustees by Clare Marshall. Group TreasL&rer Date Erica Hunter, Group Lead Volunteer 3o/g/ IOLS
Pinkneys Green Scout Group Notes to the accounts for the year ended 31 March 2025
1. Accounting Policies
Basis of Preparation
The accounts have been prepared under the Receipts and Payments Accounts basis.
Unrestricted Funds
Unrestricted Funds are spent or applied at the discretion of the trustees to further any of the Groups purposes.
Restricted Funds
Restricted Funds are held by the Group for specific trusts declared by the donor when making the gift (bench fund) or from the terms of an appeal for the funds ( Jamboree Fund).
2. Other Assets
The Group owns scouting equipment,not included in the balance sheet, with an insured value of £94,267 at 31st March 2025 (same value as last year)
A number of the trustees of Pinkneys Green Scout Group hold the property leasehold interest, as trustees, in the premises used as the scout hall on Winter Hill. Leasehold is subject to a peppercorn rent.
3. Contingent Liabilites
The Group has no contingent liabilities nor future obligations.
4. Restricted Funds
| Equipment Donation Jamboree Bench Balance brought forward £3,052 £2,128 £764 Receipts for the year £0 £0 Payments for the year £0 £0 Balance carried forward £3,052 £2,128 £764 |
Total Restricted £5,944 £0 £0 £5,944 |
|---|---|
I reporttothÈtnstees Of PInkn Green Group on tr ftythe year end 31° PAarch 2025. considerthat an auditis not requiredfor th$year underthe sectitin 144 of the CharitsesActof 2011 he Charities Actl and thatan Indepent examinatlon is rede It Is my respJnsibilltyto: Examinethe accounts under section 145 of thè Charitses Art To followthe wlre laid down in the gerfftl direttitins en tythe Chartty Cnmmlssion nder section 14515Kbl of the Charitie5 Act fo stste whether particular matters have ttthtYto my attent My examlnation was canied OLrt in taordance wrth the general Direcbons 8t¥en by the a)arfty CoMmS1on. An examination indudÈs a re¥lew of the actountlryd records kèpt the thartty and a comparison of the accounts preserrted with th¢)se re¢ord& M also indudes consideration of any unusuat ttemsor dthwes in the accounts and seeksngexp1anati¢S from the tnjstees conmIng any such matters. The prdureS wmlertaken do not wovlde all the evidèn that would be required in an audit and Consequent rxy optitin s Ven as to whètherthe ac(J)unts present a"tNe and faIrvIe and the rem 15 limtted to those matters set out in the statement below. In connectioft wlth my ex7minati¢)n. no matter has t¢M*to my atténtton: l. Which gives me reasonable raktsè to belièvethaL ifi any material respett. the requiremènt: To kèep accounting records in accordancewith sÉction 130of thè tharities Att and To prepare accosjnts whith accord with the ¥counting records and tompty withthe accounting requirements of the Charities Att 2. To which, in my opirtlon. attention should be drawn in ordér toenable a proper uThlerstanding of the acoxnts to be reache Rebecea Peamund Pearmund Congjltanry Ltd 2 Palmets Close, Maidenhead. Berkshire. SL6 3XF