Plnkneys Green Scout Group Report & Accounts For the year ended 31 March 2023 Scouts Pinkneys Green Scout Group
Pinkneys Green Scout Group Reports & Accounts For the year ended 31st March 2023 Page Contents Trustees Annual report Receipts Payments Balance Sheet 10 Notes to the Accounts 11 Independent Examiner's Report 12 Page I
Trustees, Annual Report For the period From (start date) to eThJ date Section A Reference and admiiilstration details Charity name Pinkneys Green s1 Group Olher names the thawlty is knLwm by Registered chanty number (If any) HQ registration number Charity's Fffincipal address Scoth Hall Winter Hill Road Pinkne Green Maidenhe&J PO1)je Names of the charity IneeS who manage the (*arity offi Irfany) Dates acted rf not for whole year Erica Hunter Jane Courtier Clare Marshall lan Marshall Teresa Williams Group Scoul Leader Secretary Treasurer Asg"stant Treasurer Beaver Scout Le&Jer Scout Leader Chainnan 11412022-311012022 Simon Wheeler Natasha Medhutst Alan Stewart 11412022-311012022 Alison Peta Almond 10 Bary Puddephatt M les Andrew Rankin 11 12 13 14 15 Names arKJ addresses of adviser5 (l10nal infomialion Lxrt encr as best aCe> Type of 8dvlsor Name Address
Sectioii B Structure. gOvernate ai)d ma51ageTiieiit DesGription of the chaiity¥ tFusts Type of goveming document (e.g. trust deed, constitution) Groups goveming documents a those of The Scout ssociation. They consist of a Royal Charter, whith in tum gives authority to the Bye Lavts of the Association and The Policy. Organtsation arKI Rules of The Scout A5Ciall0n. How the thaiity is constitthed e Group is a twst established under its rules vthich are o)mmon to all SeA)uts. {e.g. Ift. association. (mpany) Trustee selection methLxJs {e.g. 8ppoint&l by. ele(Aed try) The Trustees are apwinleo in accordance wilh the Policy, Organi5ation aThJ Rules of The SciyJl Association. Addltlonal govemance is5ue5 {oF"onal informat1c en¢ouY8ged as besi pradic) You may thoose to Inc1Je additional infomiation, wttere relevafrt. about: The Group is manag&1 by the Group Executive Committee, the Mefflbe of whith a the 'ChaJity Trnstees. of the Scout Group whith is an edueAtional charity. As charity trusiees they are responsible for complying with IwJislation applicable o chartties. This indudes the registration, keeping Proper accounts aTrJ makiThJ retums lo the Charity Commission as appropriate. POlicS and wocedures adorned for. The Committee consists of 3 irKtwndent representatives. Chair. Treasurer and Secrelary tcrfJether with the Group Sco LeadeT5, indiwdual se(ion leaders (If opted to take on the resFonsibility) and pan1'S resentatIOn aTrJ meets every month. a) the induction and training of tmstees.. b) trustee, Gonsideration of major risks and the systems and procedures lo mane them Members of the Executive Committee complete Essenfi81 InfrKmth fv Execthe Comrikn, training within the fitst 5 months of joining the )mmittee. is Group Executive Committee exists to support the Group Scout Le&Jer in meetiNJ the responsibiliti&8 of the AprK)intments a1 is respK)nsible for. The maintenance of Gmup sxoperty" The raising of furnls and the administration of Group finance. The insurance of perscffj, property and equipment; Group wblic occasions" if¥J in the recrnitment of leadets and other lull Surt.. Aptrf)intiNJ any sub eAynmittees that may be required; App)intiThJ Group Administrators and Advisors other than those **K) are elected.
Section B Structure. governance and management Iconlinuedl Risk and Intemal Control The Group Executive Commrttee has Klentified the major risks to whth they flieve the Group is exph)sed. these have been reviewed and systems have been e&ablished lo mitigale ainSt them. The main areas of concem that have ien ¥JentifieO are: Dam&Je to the buihjing, Iwrty aThl equiFnent. The Group ukl rueSt the use of buiklirMJs. property and equipment from neighbouring organision5 such as the churth. communty centre and other Scout Groups. Similar reciFYocal arraThJements exist with these organisations. The GfOUP has sufficient buihjings and contents insurance in rA8ce to mitigate ainSt pern)anent loss. Injury to leadefs, helpers. supporters and members. The Group through the capitation fees (x)ntritxrtes to the Scout AssoCiatr(V na1KNl a(XKlent insurance policy. Risk are uTrJertaken before all adivities. ReAluc£d incotne from fuThJ raisiThJ. The Group is wimarily relianl utK)n income from yjbscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should thefe be a major reduction in income. The Commtllee has raised the value of sUb5cn"F"OnS to in¢aSe he income to the group on an owing basis. Redudion or toss of leader5. The gmup is totally reliant uwn volunteers to run arKI administer the activities of the group. If here Vds a reduclion in the numter of leaders to an unacceptable level in a rtiClar section orthe group as ole then there would have to be a contradion. conlidatIOn or closure of a sedion. In the worst case scenario the )mete dosure of the Group. Redudion or loss of mernbers. The Group pmvides activities for all wng peopte aoed 4 to 18. If there Wds a reduction in meMbehIp in a particular section or the grt)up as whole then here would have lo be a conlrddion, consolidation or closure of a sedion. In the &qse scenaiio the complete closure of the Group.
Section C Objectives aiid aciivities The Puw of Scouting S¢outiThJ exisis to actively engage aThJ pport young people in their 9)nal development, emKthbtriThJ Ihem to make a sitIve contribution to society. Summary of the ot4.ects of the chaiity set out in its govemiNJ docJJment The Values of Scouting As Scouts we are guKled by these values: Integrity- We ad with integrity; we are honest. truslworthy and loyal. Respect- We have 5elf-respect and respect for othe. Care - We supkx)rt others arml take eAre of the world in which we live. Belf - We explore OUT faiths. beliets aThJ attiludes. Co-opernlion- We make a ImlIVe difference." we Go operate 4%h Othe and make friends. The Scout Method Scouting takes place ffien yourwJ rople. in partnershlp with dults. Work together based on the values of ScoutirwJ and.. - enjoy vthat they are doiffj and have fun - take part in 8Ctivities iTrJoors and ouldoors - beam by doing - share in spirriual refledion - take resrK)nsitrflity and make choices - urKlertake new aNJ challeThJing aclivities make and live by their Promise. Summary of the main adivities in relation to these objects Activites for the children age 4-18 , some of which are SutsNJÉ] by the Group through fund raising, troop camps, kend camps for scouts and Ct, sleep over for the Beavers. vrateryrt adivities aTr1 land activities ( ctimbing). Additional details of the obie(ves and athitses (optional infomiation txrt encouraged a5 best pYacti¢e) You may ¢h¢)ose to include furthe statements, where relevant. att.. Partiuptation from volunteers is actively encouraged. Policy on inv&4ments is sisk averse. . policy on grantmaking" . contribution made by volurrteers; ' FK)licy on investments. Public benefrt statement Group meets the Charily Commission's public benefil criteria under tr•)th the advancement of eAJucation and the advancement of citizenship or communify development heJi
Section D Achievernents ai3d perforillance A retum to a full year of activities followiThJ Covid restrictions in wevious yeats. This includes a Troop Camp, Summer fair arKI Summer camp. Summary of the main SchVernents of the tharity durirvJ the year Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's wlicy on serveS is to hold sufficient resources to Continue the chaiitaEAe adivities of the group in case Inclme aNI fundraisiw 8Ctivilies fall short. The Group Exeujlive Committee InSHIe that the group shoukl hold a sum equivalent to at least 24 months running costs, circa £32.1K)O. The Group hekl rese$ of aFwoxlmately £48,600 at yea eThJ. Quantify and explain any desbJnations Details of any fuThJs materially In deficit (GirjM51anC¢S plus steps to eliminate) Further financial review details {oF*'¢Jnal infomialion) You may choose to include addÉtional infomiation. wfjefe relevant. aul.. . the ch8rty's prinrApal sources of funds Cincluding any fu[raising>-, . how expenditure has sUPFrted the key obje&ives of the charity. . investment KK)licy and objedives
Sectioi) F Otlier O i)tIC)iial liiforniatioii Plans for futu periods (details of any synifnt aclivilies planned to achieve them) Section G Declaratioii The trustees dedare that they have a[¥V&1 the Inees, W ab)ve Signed on behalf of the charity's trustees SwJnature(s> Full name(s) Clare Klarshall Erica Hunter Position (eg Secreiary. Chair) Treasurer Group ScoLrt LeIer Date ]3
Pinkneys Green Scout Group Recelpts for the year ended 31 March 2023 This Year Prevlous Year MEMBERSHIP SUBSCRIPTIONS 14.706 11.763 14,706 11.763 INVESTMENT INCOME RECEIVED Bank Interest Scout Lssociation Short Temi Interest Bond DONATIONS I GRANTS RECEIVED Donation5 Grants 1.794 292 1,794 292 SEcfioN AcfiviTIES INCOME Squirrels Section Beaver Section Cub Section Cub camp Scout Secthon Summer Camps Troop Camp Group Trips I,O()) 350 426 858 317 1322 354 543 6.668 I,OtYJ 292 11,026 11.708 1,740 350 16,648 FUND RAISING Jumble Sales Summer Fair Xmas Trees Fund Generation - Other 764 5,400. 9,034 8,942 15.198 8,942 OTHER INCOME Income Tax Rect)verabie on Subsciptions Sale of clothing 4,538 750 5,288 1,089 1,089 TOTAL RECEIPTS FOR THE YEAR 53,730 33,122 Receipts into Restricted Funds Jamboree Equipmènt Oonations Reverse attruals fr¢>m previous yeay balance sheet clear summer camp deposits liabilty from last year ¢ar Gift Aid claim from last ar 4.521
Pinkneys Green Scout Group Paymethts for the year ended 31 Marth 2023 ThisYe*r HEADQuTEl Raies Rent Electrlcity, Gas 313 2,If4J 2,763 1,785 4,039 1.757 1.625 1.692 1,810 731 159 102 New Equlpment lexdudSry re5triued fur) Repairs Renewals TÈlephonÈ andcomputer Telewsion & k4LtyC kncen Sundries 812 239 15.950 9.558 CApATroll FEE 10.134 7.938 DONATIONSI GRAPItS MADE Donations pald and Gifrs SÉCTION ACTMnES EXPENDITURE SquirrÈls 5ettion Beaver SeciioA Cub Section Cubcamp sco5e¢tio Summer Camp Trtsjp Camp Traininq WÈekÈThts 8ad8es Grwp Ents andTrips Jamiyxee¥nd r$eaS E¥enrs 322 1.173 634 1473 917 5.257 750 LOIS 5.336 742 937 757 452 12.514 io.lgo FUTr40 RAISING (Gross Expen&rtUfel Jumblesales mmer Fair Xmas Fair XmasTrees Jambjreeexpenses Other Expenses 1.269 4.274 21 4.297 5,614 ADMINISTRATIOII EXpEEs Prfntlng ènd 5rationpry Postsge and Carriage t107 442 109 551 143 $49 OTHER EXPENDITURE Tr3inine Personal Acchlent In5ur•pKe i¢x> 929 1.326 213 LC81 Uniform ILeadee5 unitorml Lea(kr5' Travel Expere£ Professional Fees 14 2.672 2,249 PAYMEiifsFOR THEYEAR 47.434 34,854 Jarnboree payrnent Equlpment purchases from reJtri(t•J fvrwJ5 2.9n 17 450 1041
Pinkneys Green Scout Group Balance Sheet for the year ended 31 March 2023 Thlsyear Pre¥lous Year MONETARY A55ET5 Group Bank Accounts Group Scout Association Short Term Investment Bond Cash in hand 60.353 61,498 s,000 401 66,899 663 66.016 OTHER CURRENT ASSErs Tax Claim for Gift Aid Stock of T Shirts and Scarvès 2540 4521 507 5,028 3.048 Note 2 71927 LIABILITIES General Flnèndal Liabilities Note 3 NEfASSEts 69.064 71927 Represented by.. FUNDS Total Receiptsfor the Year Totsl Paymonts ftjr the Y•ar Net Recelptsl (Payments) for the ar 53.730 47,434 6,296 33,122 34,854 11.7321 Reverse #ccruals from prewous year Attrued Income from Gift Aid Unrestrieted funds brought fopA7rd Unrestricted fLtnds carried forward 145211 15921 4,521 57,061 59,258 S9,258 63.573 Restrlcted funds carried forward Note4 5.492 12,669 Totsl Accumvlated Fund5 carried forward 69,064 71927 The notès on the following page fomi part of these accounts Slgned on beh?If of Trustees by aare Marshall. Group Treasurer Dat• Erica Hunter, Group Scout Leader Date 5-1-2013 5(9123
Pinkneys Green SCO Group Notu to the aeeoutttsfor the yearended 31 March 2023 l. Accoufttinz Polieles Basis of Preparation The accounts have been prepared under the Receipts and Payments Actounts basis. Unrestricted Funds Unrestricted Funds are spent or applied at the discretion of the trustees to further any of the Groups purposes. Restrfrted Funds Restricted Funds are held by the Group for specific trusts ded3red by the donor when making the gift Ibench fund) or from the temis of an appeal for the funds { Jamboree Fund). 2. Other Assets The Group owns scouting equipment,not induded in the balance sheet, Wbth an insured value of £94,267 at 3tst Marth 2023 (same value as last year) A number ofthe trustees of Pinkneys Green Sc(Art Grcp hold the property leasehold interest, as trustees, in the prèmises used as the scout hall on Winter Hill. Leasehold is subject to a peppercorn rent. 3. Contlngent Uabllltss The Group has no contingent liabilities nor future c4)ligation& Rethlcted Funds Equ1pnnt Donatlon Totsl Restrfcted Jamlx¥ree 8enth Balance brght forward Receipts for the yeaf Payments for the year Balants carried forward £8.959 £i.c £6.7 £3.052 £2.946 £1,702 £2.972 £1,676 £764 E12.669 £2,702 £9,879 £5,492 £764
Independent examinerf5 report to the trustees of the Pinkneys Green Scout Group. Maidenhead Berkshire I report to the trustees of the Pinkneys Green Scout Group on the accounts for the year end 31" March 2023. Respective responsibilities of the trustee5 and examiner The charitvs tTUStee5 are responsible for the preparation of the accounts. The charity's trustees onsider that an audit is not requlred for thi5 year under the section 144 of the Charities Act of 2011 (The Charitie5 Act) and that an independenl examination is needed. It is my sponsibl11 to.. Examine the account5 under se(tion 145 of the Charities A To follow the procedure laid down in the general directions given by the Charity Commissn Under section 14515llbl of the Charities Act To State whether particular matters have come to my attention Ba515 Ot Independent eKamlners report My examination was carried oui in accordance wr(h the general Dbiettions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the account5 presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concefning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and con5eouently no option 15 given as to whether the aciounts present a.true and fair view" and the report is limited to those matter5 set out in the statement below. Independent Emaminers 5taternent In connertion with my examination, no matier has come to my attention= l. Which gives me reasonable cause to believe that, in any material respert. the requirement- To keep accounting records in accordance with section 130 01 the Charittes Act and To prepare accounts which accord with the accounting records and compty with the accounting requirements of the Charrties Act 2. To which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed.. Rebecca Pearmund Rebecca Pearmund Bookkeeping Services 2 Palmers Close. Maidenhead, BerkshTrie. SL6 3XF