Pinkneys Green Scout Group Report & Accounts For the year ended 31 March 2021 Scouts Pinkneys Green Scout Group
Pinkneys Green Scout Group Reports & Accounts For the year ended 3tst March 2021 Page Contents Trustees Annual report Receipts Payments Balance Sheet 10 Notes to the Accounts 11 Independent Examiner's Report 12 Page I
Trustees, Annual Report For the period From (start de) to end date Section A Reference and adiniiiistration details Charity name Pinkneys Green Scout Gmup other names the ¢harity Fs known by Registered chartty number (If any) HQ registration number Charity's princApal address Scout Hall Winter Hill Road Pinkne s Green kqaidenhead Postccrtje Name5 of the charily truees who manage the charity oiri¢e (if any) Dates acted if not for whole year Erica Hunter Jane Courtier Clare Marshall lan Marshall Teresa Williams Simon INheeler Natasha Medhursl Group Scout Leader Secretary Treasurer Assisiant Treasurer Beaver SCO Leader Scout Leader Chairman Alan Stewart Alison Peta Almond Bafry Plkldephatt M les Andrew Rankin 10 0910112021 12 13 14 15 Names arKJ *Jdresses of advisers (optional infomation trt encouraged as W pradice) Type of advisor Name Address
Section B Siruciure. goveriiance aiid management Description of the challS trusts TY of goveming document (e.g. InJs1 deed. constitution) The Group's governing documents are Ihose of The Scout A&sociation. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Assoaation and The Policy. Oryanisation and Rules of The Scout ASsoall0n. How the charity is Constited The Group is a tnjst establish1 under rts rnles which are common to all Scouts. (e.g. trust, association, company) Trustee selection methc*Js (e.g. aptx)inted by. elected by) The Trustees are apw)inted in accordance wFth the Policy, Organisation arKI Rules of The Scoul Association. Additional govemance issues (OFrtional infofmation tmrt encouraged as best w&Xicel You may choose to indude additional infomialion. where relevant. atKMJI.' The Group is managed by the Group Executive Committee, the members of vthich are the 'Charily Tnjstees, of the Scout Group which is an eAlucational chartty. As charity trustees they are responsible for com YIng with legislation applicable to charities. This includes the regtslration, keeping proper accounts and making retums to the Chafily Commission as appropriate. Policies and pmcedures adopted for. The Commrttee consists of 3 iThJependent representatives, Chair. Treasurer aThl Secretary tether wrth the Group Scout Leaders. individual seclion leadets (If opted to lake on the reSnsibilItY) and parent's representation and meets every month. al the irKluction and training of trustees- b) tnjstee, cOnderatIon of major risks and the systems arKI procedures to manage them Members of the Executive Commtllee complete 'Essential InfOrnn for ExeGUtwe Committee. training within the first 5 months ofjoiniThJ the (x)mmittee. This Group Executive Committee exists lo support the Group seUl Leader in meeting the responsibiltties of the appjintmenls and is responsible for. The maintenance of Group prortY', The raisiro of funds and the 8dminislration of Group finance., The insurance of persons. property and equipment,. Group public occasions., Assisting in the recruitment of le&Jers and other adult Apwinti¥YJ any sub cornmittees that may be ru1red. ApwintiThJ Group Administrators and Advisors other than hose are elected.
Section B Siructure, governance and management Icontinuedl Risk and Intemal Control The Group Executive Committee has identified the major rtsks lo which Ihey believe the Group is exposed. these have been reviewed and systems have been established to msligate againsl them. The main areas of concem that have been identified are: Damage to the tik11. property 8nd equipment. The Group uld r4uesi the use of buihjings. property and equipment fmm newJhb)uring oryJanisations sucth as the church, community centre arKI other Scoul Groups. Similar reciprocal arrangements exist with these organis81ions. The Group has sufficient buildings and contents insurance in place to Mr(ale against Mianent loss. Injury to leaders. helper5. supfK)rters and memtrs. The Group through the capitation fees contributes lo the Scout ssociations national aoidenl insurance FX)licy_ Risk AsSeSnIS are urKlertaken fOre all aclivrlies. R&Juced Income from fuTrJ raising. The Group is primarily reliant income frorn sulwiptions and fundraising. The group does hold 2 reserve to ensure the continuity of activities should there be a major reduction in income. The Committee has raÈsed the value of subscriptions to increase the income to the group on an or¥JoiThJ basis. Reduction or loss of leadets. The group is totally reliant upon volunteers to run aTMI &Jminisler the aclivilies of Ihe group. If here was a reducion in the number of leadets to an UnacceOale level in a particular section or the gTOUP as a ole then there wouhj have to be a contraction. consolidation or closure of a seciion. In the wotst case scenario the comete closure of the Group. Reduclion or loss of memtets. The Group provides activities for all youThJ Feople aged 6 to 18. If there w8S 8 reduction in membefship in a particular section or Ihe group as whole then here would have to be a contraction, consolidation or closure of a sedton. In the case scenario the complele dosure of the Group.
Section C Objectives and activilies The Purpose of Scouting Sc4)Uting exisis to actively eng4e and supwrt young people in their personal development. eFnp)wering them to make a [lIve contribulion to society. Summary of the otfjeL#s of the charity set out in its goveming document The Values of Scouting As Scouts are guided by these values.. Integrity- We act with integrily" we are honest, trustworthy and loyal. Res1 - We have Self-spe and respect for others. Care - We jprt other5 and take care of the world in which live. Belief - We expliNe OLtr faiths. belief5 8nd attitudes. Co•operation - We make 8 Wsitive difference; we cc operate with olhers and make friends. The Scout Method Scouling take5 place when young people, in partnership with adults, work tcgether based on the values of Scouting and: - enjoy what they are doiThJ and have fun - take part in a¢Xivities iThJoors aThl outdoor5 leam by doing - share in stNritual refledion - take restil arKI make choices - uThJertake new and challenging adivities make and live by their Promise. Summary of the main activriies in relation to these objects Activiles for the thildren age &18 , some of which are subsKlised by the Group through fund raising, troop camp5, weekend camps for scouts and cubs. sleep over for the Beavers, water5POrt a(Aivities and land activities ( climbing). Addilional details of the obj'ectives and aclivFlies (OFrtional infonnation but encour*Jed as best practice) You may choose to inclwje furthe statements. where relevant, about". Partiriptation trom volunteer5 is adively encouraged. Policy on investments is risk aveESe. policy on granlmaking: ' conlribjtion made by volunteers., ' Fxjlicy on inveslments. Public benefrt atement The Group meets the Charity Commission's public benefit crtleria under both the advancement of education and the advancement of citizenship or community developrnent headin
Section D Achievements and performance Covbj restrictions have severly affected our activities over the past twelve months. We have been unable to host face to fac£ meetings and moved all meetings to zoom. This has oved challenging but the le8ders were very resourceful and we were able to host a Wirtual family CAmp over a weekend. When restrictior¢s were briefly lifted some Olrtdoor face to face meetiws went ahead. Summary of the main achievements of the charity during the year Section E Financial Revièw Brief statement of the charity's wlicy on reserves Reserves Policy The Group's wlicy on reserves is to hold sufficient resources to continue the charitable activrties of the gmup in case income and fundraising activities fall short. The Group Execulive Committee considers that the group should hold a sum equivalent to at least 24 months running costs, circa £20.000. The Group hekl reserves of ap[XImAtelY £33.000 at yea end. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financi81 review details (optional inforynation) You may choose lo indude addf(ional information, where relevant, aiK)uÈ" the charily'5 principal sources of fuThts {including any fundraising)- . how expeThJiture has SUp)rted the key objectives of the chartty- ' investment policy and objectiV&8
Sectioii F Otlier Optioiial Inforination Plans for future perir*Js (details of any signifan1 activities planned to achieve them) Section G Declaration The trustees dedare that they have apwoved the twstees, ert aiK)ve Sned on behalf of the charity's truslees Signature(s) Full name(s) Clare Matshall Erica Hunter Position (eg Secretary. Chain Treasurer Group Scout Leader Date
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Pinkneys Green Scout Group Balance Sheet for the year ended 31 March 2021 Note: Thls Year Prevlous Year MONETARY ASSFrs Gro¥Jp Bank Accounts Group Scout Association Short Term Investment Bond Cash in hand 64927 39,848 5,000 639 45.487 195 70,122 OTHER CURRENT AssErs Tax Claim (Gift Aid) Stock of T Shirts and Scarves 1982 506.5 2,489 2500 995 3.495 TOTAL ASSETS Note 2 72,611 48,982 LIABILrriES Scotjt Section Summer Camp Deposits 1.390 1,390 3,570 3.570 NEf ASSETS 71.221 45.412 Represented by= FUNDS Total Receipts for the Year Total Payments for the Year 44.Ci17 28,300 55.960 44,714 Net Receipts / (Payments) for the year Unrestricted funds brought forward Unrestricted funds carried forward 15.706 41.355 57,061 11,246 30,109 41,355 Restricted funds carried forward Note 4 14160 4057 Total Accumulated Funds carrted forward 71,221 45,412 The notes on the following page fomi part of these accounts Signed on behatf of the Trustees bv Clare Marshall. Group Treasurer Date Erica Hunter, Group Scout Leader Date 30-8-2011
Pinkneys Green Scout Group Note5 to the accounts for the year ended 31 Marth 2021 l. Actountlng Policies Basis of Preparatlon The accounts have been prepared under the Receipts and Payments Accounts basis. Unrestrirted Funds Unrestricted Funds are spent or applied at the discretion of the trustees to further any of the Groups purryxes. Rèstrirted Funds Restricted Funds are held by the Group for specific trusts dedared by the donor when making the gift (bench fund) or from the terms of an appeal for the funds l Jamboree Fundl. 2. Other Assets The Group owns scoutine equipment.not induded in the balaft sheeL with an insured value of £94,267 at 31st Marth 202 (same balue as last year) A number of the trustees of Pinkneys Green Scout Group hold the property leasehold interest, as trustees, in the premises used as the scout hall on Winter Hill. Leasehold is subject to a peppercom rent. 3. Contlngent iiabilites The Group has no contingent liabilities nor future obliBations. 4. Restricted Funds Equipment Donation Totsl Restrirted Jamboree Benth Balance biought fonmard Receipts for the year Payments for the year Balante carried forward £0 Eio.(xK) £3,293 £1,6C £1.497 £3,396 £764 £4,057 £11,600 £1,497 £14,160 £iO.L £764
Independent examinerfs report to the trustees of the Plnkneys G¥een Scout Grow). Maidenhead Berkshire I reptsrt to the trustees ofthe Plnkneys Green Scovt Group on ihe attounts for the year end 31" MaTth 2021. Respectlve respon5ibllities of the trustee5 and examiner The ch3rVs trustees a responsible forthe preparion of the accounts. The CharlS trustees consider ihat an audit is not required for th6 year undel the settion 144 of the Cttarrties Acl of 2011 IThÈ Charities Act) and that an independent examiDatK)n is needed. It is my responsibiltty to: Examlne the 3ccwnts un(kr section 145 of the Chathles Act To follow the procedurè lak4 down in the genefal directions given bythe Charity Commi$5K>n nder section 1451Sllbl of the CharTrties kt To state whher particular matte¥s have come to my attentK7n Basts ol Independent examlners POrt My e¥aminat4on was carrod out in accordance with the general Direclion5 given the Charitv Coh}mlon. An examination indudes a review of the attounting records kept by the thafity and a comparison of the accounts presented with those records. li also includes conslderation of any unusual items oi disclosures the accounts aThd seeking explanations from the tIU5tees concemEig any such matters. The procedures undertaken do not provide am the evidence that would be required in an audit and tonsequently no optson Fs given a5 to whether the attovnts present a-true and fair Vie and the feport s limited to those matters set out in the statemeni below_ I1ependent Examinèrs St*ment In tonnertion with my emInat}n. no matter has come to ry thnt: l. Whtch gives me reasonable covse to beli that, in any rnaterizl respect. the iequirement.. To keep a¢countln8 records in accordarjce wsth sertion 130 of the Charities Act and To prepare accounts whith accord with the accounting records and cofftply with the accounting requirements of the Charities Aci 2. To which, in my opÉnk)n. attention ShJId be drawn in orderto enable a proper Lbnder5tandin8 of the accounts to be reached. Signed: Rebetca Pearmund Rebetta Péarrnund Bookkeeping Serylces 2 Pèlmers Close, Maldenhead. Berkshire. Sl6 3XF