Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 21st Maidenhead Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 0 5 0 0
HQ registration number
Charity’s principal address 1 Cox Green Road
Maidenhead
Berkshire
Postcode S L 6 3 E J
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mr Stephen Lewin
2 Mr Martin Mahoney
3 Mrs Anne Briggs to 15 May 2025
4 Ms Janice Trounson
5 Mrs Jan James
6 Mr David Woodman
7 Mr Robert Chandler
8 Mr Christopher Dow
9 Ms Katy Yates
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders (if opted to take and the systems and procedures to on the responsibility) and parent’s representation and meets manage them every 2 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control
The group has in place systems of iternal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document The Group is totally reliant on volunteers to run and administer its activities. Members of the Group are encouraged to participate as volunteers by joining the Group Executive, helping with meetings, supporting working parties and fund raising events. Activities for childern aged 4-18, some of which are subsidised by the Group through fund raising, camps for scouts and cubs, sleep overs for beavers, water activity and land based activities such as climbing. |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Activities for childern aged 4-18, some of which are subsidised by the Group through fund raising, camps for scouts and cubs, sleep overs for beavers, water activity and land based activities such as climbing. |
|
| The Group is totally reliant on volunteers to run and administer its activities. Members of the Group are encouraged to participate as volunteers by joining the Group Executive, helping with meetings, supporting working parties and fund raising events. |
Public benefit statement The Group meets the Charity Commission's public benefit
3 LT700001 (3rd December 2018)
| criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Over the past 12 months we have continued with the maintenance programme of our buillding. Activities for the childern age 4 - 18, some of which are subsidised by the Group fundraising. Troop camps, weekend camps for scouts, cubs and explorers. Achievement of both Scouting Awards and for explorers the completion of Duke of Edinburgh Awards at all levels. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £32k against this at year end. This is above the level required for operating expenses. However this can be explained by camp deposits held at the end of the financial year which will be expended in the summer months. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £20K. |
4 LT700001 (3rd December 2018)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Janice Trounson Position (eg Secretary, Chair) Treasurer Date 1 5 1 0 2 5
5 LT700001 (3rd December 2018)
rearstartdate |
Yearenddale | |||
|---|---|---|---|---|
| Forthe year from |
01-Apr-24 | To | 31-Mar-25 | |
| Receiptsandpayments | 2024/25 | 2023/24 | ||
| Unrestrictedfunds | Unrestrictedfunds | |||
| £ | ||||
| Receipts | ||||
| Donations,legaciesandsimilarincome | ||||
| Membershipsubscriptions | 13,848 | 10,396 | ||
| Less:Membershipsubscriptionspaidon(National/CountyIArea/District) | (7,336) | |||
| Netmembershipsubscriptionsretained | 6,512 | 4,296 | ||
| Donations | 1,756 | 30 | ||
| Legacies | ||||
| GiftAid | 2,461 | 6,330 | ||
| Othersimilarincome | ||||
| Subtotal | 10,730 | 10,656 | ||
| Grants | ||||
| Maintenenacegrant | ||||
| Othergrants | ||||
| Subtotal | ||||
| Fundraising(gross) | ||||
| GroupActivities | 3,509 | 2,437 | ||
| Camps | 10,266 | |||
| Sundry | ||||
| Otherfundraisingactivities | 233 | 253 | ||
| Subtotal | 14,008 | 13,335 | ||
| Investmentincome | ||||
| Bankinterest | 105 | 99 | ||
| BuildingSocietyinterest | ||||
| TheScoutAssOciationShortTermInvestmentService | ||||
| PropertyRentincome | 15,072 | 7,583 | ||
| Otherinvestmentincome | ||||
| Subtotal | 15,177 | 7,681 | ||
| TotalGrossIncome | 39,914 | 31,672 | ||
| Assetandinvestmentsales,etc. | ||||
| Totalreceipts | 39,914 |
| Yearslarldate | Yearenddale | |||
|---|---|---|---|---|
| Fortheyear from |
01-Apr-24 | To | 31-Mar-25 | |
| Receiptsandpayments | ||||
| 2024/25 | 2023/24 | |||
| Unrestrictedfunds | Unrestrictedfunds | |||
| £ | ||||
| Payments | ||||
| CharitablePayments | ||||
| Youthprogrammeandactivities | 6,190 | 4,185 | ||
| Adultsupportandtraining | 130 | |||
| WaterandSewerage | ||||
| ElectricityandGas | 3,847 | 4,329 | ||
| Insurance | 2,056 | 2,538 | ||
| RepairsandRenewals | 3,600 | 1,289 | ||
| Materialsandequipment | 2,015 | 470 | ||
| Printingandphotocopying | ||||
| Contributiontocampcosts | 9,376 | 10,498 | ||
| Uniforms,T-shirtsandbadges | 1,435 | 250 | ||
| AGMandtrusteeexpenses | 511 | 164 | ||
| Cleaning | 4,507 | 3,248 | ||
| Othercosts | 1,425 | 791 | ||
| Subtotal | 35,093 | 27,764 | ||
| Fundraisingexpenses | ||||
| Detail1 | ||||
| Detail2 | ||||
| Detail3 | ||||
| Otherfundraisingcosts | ||||
| Subtotal | 35,093 | 27,764 | ||
| TotalGrossExpenditure | 35,093 | 27,764 | ||
| Assetandinvestmentpurchases,etc. | ||||
| Totalpayments | 35,093 | 27,764 | ||
| Netofreceipts/(payments) | 4,821 | |||
| Cashfundslastyearend | 27,556 | 23,647 | ||
| Cashfundsthisyearend | 32,377 | 27,556 |
| Asat31-Mar-25 | Asat31-Mar-24 | |
|---|---|---|
| Unrestrictedfunds | Unrestrictedfunds | |
| Cashfunds | ||
| BankcurrentacCount | 24,801 | 20,085 |
| Bankdepositaccount | 7,577 | 7,471 |
| Buildingsocietyaccount | ||
| TheScoutAssociationShortTermInvestmentService | ||
| Cash/Floats | ||
| Totalcashfunds | 32,377 | 27,556 |
| Othermonetaryassets | ||
| Taxclaim | ||
| DebtsduefromtheCounty/Area/District/Group | ||
| Otherdebts | ||
| Insuranceclaim | ||
| Subtotal | ||
| Investmentassets | ||
| Investmentproperty- detail | ||
| Quotedinvestments | ||
| Otherinvestments- detail | ||
| Subtotal | ||
| Nonmonetaryassetsforcharity'sownuse | ||
| Badgestock | ||
| Shopstock | ||
| Otherstock | ||
| Landandbuildings | 554,000 | 554,000 |
| Motorvehicies | ||
| Scoutingequipment,furnitureetc | 21,679 | 21.679 |
| Other | ||
| Subtotal | 575,679 | 575,679 |
| Liabilities | ||
| Accountsnotyetpaid | ||
| Expensesincurredbutnot invoiced | ||
| Subscriptionsnotyetpaid | ||
| Loan- detail | ||
| Otherliabiliies | 50 | 50 |
| Subtotal | 50 | 50 |