Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 21st Maidenhead Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 0 5 0 0
HQ registration number
Charity’s principal address 1 Cox Green Road
Maidenhead
Berkshire
Postcode S L 6 3 E J
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mr Stephen Lewin
2 Mr Martin Mahoney
3 Mrs Jan Briggs
4 Ms Janice Trounson
5 Mrs Jan James
6 Mr David Woodman
7 Mr Stuart Monk to 31/03/2024
8 Mr Robert Chandler from 01/04/2024
9 Mr Christopher Dow from 01/04/2024
10 Ms Katy Yates from 01/04/2024
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
| Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them You may choose to include additional information, where relevant, about: |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
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2 LT700001 (3rd December 2018)
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Section B Structure, governance and management (continued)
Risk and Internal Control
The group has In place systems of iternal controls that are
deslgned to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive Insurance policies to
ensure that insurable risks are covered.
Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set Scouting exists to actively engage and support young
out in its governing document people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation Activities for childern aged 4-18, some of which are
to these objects subsidised by the Group through fund raising, camps for
scouts and cubs, sleep overs for beavers, water activity and
land based activities such as climbing.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further The Group is totally reliant on volunteers to run and
statements, where relevant, about: administer its activities. Members of the Group are
encouraged to participate as volunteers by joining the
• policy on grantmaking; Group Executive, heloing with meetings, supporting working
• contribution made by volunteers; parties and fund raising events.
• policy on investments.
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3 LT700001 (3rd December 2018)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
Over the past 12 months we have continued with the maintenance programme of our buillding. Activities for the childern age 4 - 18, some of which are subsidised by the Group fundraising. Troop camps, weekend camps for scouts, cubs and explorers. Achievement of both Scouting Awards and for explorers the completion of Duke of Edinburgh Awards at all levels. |
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £27k against this at year end. This is above the level required for operating expenses. However this can be explained by camp deposits held at the end of the financial year which will be expended in the summer months. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £20K. |
4 LT700001 (3rd December 2018)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Janice Trounson Treasurer 1 3 1 0 2 4 |
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5 LT700001 (3rd December 2018)
|Don
The|Receipts
Donations,
legecles
nd
similsr
Memberhie
sutsctptions
Memerhie
subscriptions
paid
on
rship
subscrptions
etained
Omer
simla
income
Sub
total
Grants
Maintenenace
gr nt
Oher
grants
Sub
total
Fundraising
(gross)
Group
Activities
Camps
Sundry
Other
fundraising
activities
Sub
total
Investrnent
i comeBuiliding
Society
interest
Bank
inerest
Scout
Association
Short
Term
Property
Rent
income
Other
inv strment
Sub
total
incorme|Receipts
and
payments
income
Investment|Service|21st|Receipts
and
(Nationai/County/Area/District)|Maidenhead
For
the
year
from|Scout
Payments|Group
Account
01-Apr-23
2023/24
Unrestricted
10,396
(6,100)|
4,296
30
6,330
10,656
2,437
10,645
253
13,335
7,583
7,681
funds|To|31-Mar-24
2022/23|Unrestricted
funds
8,615
(6,418)
2,197
1,841
4,037
1,330
13,477
4,208
19,015
32
6,268
6,300|
|---|---|---|---|---|---|---|---|---|---|---|---|
||Asset
and
investment
sales,
etc.||||Total
Gross
Income
Total
receipts|||31,672
31,672||||29,352
29,352|
| Receiptsandpayments | ||
|---|---|---|
| 2023/24 | 2022/23 | |
| Unrestricted funds | Unrestricted funds | |
| Payments | ||
| CharitablePayments | ||
| Youthprogrammeandactivities Adultsupportandtraining |
4,185 | 3,720 |
| WaterandSewerage | ||
| ElectricityandGas | ||
| 4,329 | 5,519 | |
| Insurance | ||
| 2,538 | ||
| RepairsandRenewals | ||
| 1,289 | 3.583 | |
| Materialsandequipment Printingandphotocopying |
470 | 2,430 |
| Contributiontocampcosts | ||
| Uniforms,T-shirtsandbadges | 10,498 | 9,844 |
| AGMand trustee expenses | 250 | 1,250 |
| 164 | 130 | |
| Cleaning OthercOsts |
3,248 | 3,039 |
| 791 | 194 | |
| Subtotal | ||
| Fundraisingexpenses | 27,764 | 29,711 |
| Detail 1 | ||
| Detail 2 | ||
| Detail 3 | ||
| Other fundraising costs | ||
| Sub total | ||
| 27,764 | 29,711 | |
| TotalGrossExpenditure | 27,764 | 29,711 |
| Asset and investment purchases,etc. | ||
| Totalpayments | 27,764 | 29,711 |
| Cashfunds lastyearend Netofreceipts/(payments) |
3,909 23,647 |
(359) |
| Cash funds this year end | 27,556 | 23,647 |
| Asat31-Mar-24 | Asat31-Mar-23 | ||
|---|---|---|---|
| Unrestrictedfunds | Unrestrictedfunds | ||
| Cashfunds | |||
| Bank current acoount | |||
| 20,085 | 16,396 | ||
| BankdepositaccOunt | 7,471 | 7,252 | |
| Buildingsocietyaccount | |||
| TheScoutAssociation | ShortTermInvestmentService | ||
| CashFloats | |||
| Total cash funds | 27,556 | 23,647 | |
| Other monetary assets | |||
| Taxclaim | |||
| DebtsduefromtheCounty/Area/District/Group | |||
| Otherdebts | |||
| Insurance claim | |||
| Sub total | |||
| nvestment assets | |||
| Investmentproperty-detail | |||
| Investments - detail | |||
| Sub total | |||
| Nonmonetaryassetsforcharity'sownuse | |||
| Badgestock | |||
| Shopstock | |||
| Otherstock | |||
| Landandbuildings | 554,000 | 460,000 | |
| Motorvehicles | |||
| Scoutingequipment,furnitureetc | 21,679 | 21,679 | |
| Other | |||
| Sub total | 575,679 | 481,679 | |
| Liabilities | |||
| Accountsnotyetpaid | |||
| Expenses incurred butnotinvoiced | |||
| Subscriptionsnotyetpaid | |||
| Loan - detail | |||
| Otherliabilities | 50 | 50 | |
| Subtotal | 50 | 50 |