||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||01|April|2024||31|March|2025| ## Section A Reference and administration details **Charity name** 1[st] HARWELL (ST. MATTHEW’S) SCOUT GROUP **Other names charity is known by Registered charity number (if any)** 300497 **Charity's principal address** 1[st] Harwell Scout Group Westfield Harwell, Oxfordshire **Postcode OX11 0LG** ## **Names of the charity trustees who manage the charity** |1
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8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||BRIAN
ZIMMERMAN|GROUP LEAD
VOLUNTER||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||JEREMY
PARSONS|CHAIR||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||SUSANNAH BEE|TREASURER||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||LESLEY
SAUNDERS|MEMBERSHIP
SECRETARY||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||PHILLIP SMALL|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||ROBERT SADLER|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||NICHOLAS
CLARKE|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||CHRISTOPHER
BRUMMITT|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| March **2012** **TAR** 1 |9
10|JAMES THORNE|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| |---|---|---|---|---| ||DANIEL EDWARDS|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Unincorporated Trust Deed – 1969 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) 1[st] Harwell (St. Matthew’s) Scout Group Executive Committee Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; March **2012** **TAR** 2 - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Unit of The Scout Association **Summary of the objects of the charity set out in its governing document** We are a unit of The Scout Association, providing Scouting activities for the young people of Harwell Village and the surrounding area. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity** The group continues to be at capacity and we have a waiting list **during the year** that has grown to the extent that we are not expecting to be able to give places to all of those who are waiting. Brian noted that we do not have the capacity to grow the group at this stage to accommodate more members at the moment. The 5 sections offered a full and exciting program with many camps and challenges. Congratulations to our outgoing Group Lead Volunteer (GLV) Brian Zimmerman, receiving his silver wolf award. Chris Bee is taking over the GLV role, while Brian will continue as Trustee, involved with the group taking on the position of Group President and continuing at Group Quartermaster. Thanks also to the committee for their work over the year and Debbie Greenfield for her support for the Scouts in the organization of the Safari Supper, noting that the fundraising from this and other sources helped with equipping the Scout Group, maintaining the recently refurbished pavilion and in keeping subscriptions as low as possible. Thanks also to the Harwell Feast Committee for their support of the Scouts both with a direct grant and for allowing us to use the Feast as one of our key fundraising events. And thanks to the Parish Council for allowing the fireworks event to again take place on the recreation ground. In acknowledgement to the increase in cost of living impacting overall costs, particularly energy, it was agreed to increase subs by an additional £1 each term from autumn 2025. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We ringfence and maintain reserves to ensure that we can meet our running costs. Additional funds are spent supporting our Sections and purchasing/maintaining equipment as required. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: During the year there was a catch up in gift aid claims (2 years of income claimed). This has helped the group maintain the level of subscriptions. Going forward this will need to rise as Scout Capitation costs will rise in 2025/26. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** BRIAN ZIMMERMAN **Position (eg Secretary,** GROUP LEAD VOLUNTER **Chair, etc)** March **2012** **TAR** 6 Date 3111126 TAR Maich 2012 Balance Shoet as at 318t March 181 Harwell (Sl M8tthev/s) St￿1 Gro As at 311OArth 3)25 Not•9 to Accounts: 2tr2S 2024 2tr2S 2024 Current Ass•ls Memter5hip Incomo Increase ISquirTgls £2.295.261 17.¥2U UD 420 00 18 240.00 IT.865 16KrfJ7.S7 11.gS1.62 24203 40 IS).15 RwsTraDoD Fees Tothi M•mbfrTAhl Incom• Pavikn AL￿￿nI Gro4 E¥¢rtB fvLwJnl 351.72 272 70 1.126.83 Fundraisino from GrouD ActiYilie5 Fe3sI K13¥ BHI 70 4,IlJ4.14 3.261 95 11 718.Y• Cut* kLxyml (ma￿ $37 18 1.273 874 89 14•2A95 Sgf8n IAryil I N¢t fvndrl1￿ Income 2.556 18 lo.￿6 JS ExpkYwJ Expiws Exp8drtK TO*￿ C•Bh 11 bonk lfi h•nd Oollalions Hal￿*11 1129 81 4.917CI) 321 85 S.2X85 FYéo8)thèni Tot￿ knpayments *tn*d Incow 552 15 74.50 2.861 2S 32Q Totsl Donallcm 2 6r8.7ts r¢ditors.- aThounts fallinq dLJe wilhiD OTTrP vFar IDr EQUIp￿ent PLJrcha5e5 First Aid C8mo P4Aes De*erTed In(¥yne lor Carrvs wvj Ewiis pri￿ Yi Enèr Gjsis TéntA f Fty Ahè&trl 1014 (A) 40 1.2Y5 99 13&03 2.710 92 AoèctsniAthTh¥g & ￿ ￿tfor$￿Ve￿ Totsl Llobllftleu E￿tr(al WYIS IlotA3s•ts 19.806.43 16 BOZ.93 &451 ts Timbbr StfX&a• pr(th¥ Capital and RÈsorYÈS CufTèni Y6ai E3(ninos Retsineo Ew ioi.00 New SwJn 19)tKI 668S S.4Y2 63 Totsi 00rt8thy Indpp£ndenl Reviewer Pavillion & Church Hall Runniiig Cost6 Cnu[CX I￿aVef ￿kOa1￿￿ 10 ￿21) P￿¥￿n IIknpuBI 2.892.D 75679 1.919 77 6J287 231.th) Nan DAIO_ 8m &,202 s￿27 6740 298 28 21& Totsl Caots 151.97 Statement of Flnanclal Actlvltles for 202￿25 1st H8MtM (St. Matthews) Sctht Group 2025 2024 Account Turnovèt IIBffOBrsNp Inc￿ne me￿￿rShP Subgcnpl￿9 2025 2024 Account Admlnisiraiivtr Co$1$ Gp￿r•I E¥wDse Exwn5oy- AdL*I Supp(xtBThd Train T7.820 L I7.￿5 8169 1.837.79 8765 I,￿.3 I7.￿.00 578. IS72.71 Ewiprnért Hir 109. 12S 1.015 1,549.OD 2449th6 41.51 $13•A3 65SC4) 1.87000 2.32UO •92.8 EqupThni. 4,271.09 Grow>FurdtW5Iro Itum8. Gan¥￿1 Gro￿F￿￿￿Fl5Iry ItKxTh. Erth Grow>FutKtrasiry ItKxxno. CBIBrry GrOLpFut***iry Irthm•. B 5.1fj&56 I.DN(X) 929230 2.￿727 2.3es.40 176. 4GSL1• 478.5 Total 1215 25 337 14028.•D CM*¢h Hal. &ls and RumwGI Pay1￿. RurMwJ C06tB T+MI T*xII Group1L￿tr￿￿￿EWw11 6,214.80 4,851 9 151.9 E¥8rrt Pwwnl F¢ 10.81320 2.681 209.52 13,70&22 16.￿5 &432.63 1,678. Eywrt Gratts T£rtal 4ndEwrtskncthr• 17,127. S•r¥lc•s 28 2￿51 4266 Re¢la#￿j (M Tirtil GiftPJd 6.8B8.84 ¢nw*d F¢a5 485 10 741 2.8)1.25 1674 70 Grants. l( Gran1&. c￿￿t 916. 840 4t03.70 6.334 98 7.13125 5.941.74 2480 OthBr ExpDTrJknr• Ch¥rtatAe PoltK41 3,￿j 00 4,571 4511. 717 -15 Cosi ol Salos *)3A• 13.7 11&>4Q 1KI8 18256 FoE5 GroLpFutthas1ry Costs-G￿l GroLpFurthasiw Co¥s.A¢lNi GroLpFur&asiw Cos15.Cai•*iJ GroLpFurtswJiry Cc•3. B 1 81 2.322 16 3.787.15 297 08 3.52687 3.ie2.19 82151 Tot￿ Gro￿ 6.¢0 269 97 S.10905 5.103 .351 35 3.762 30 (1.637 501 2.￿60 5.84192 5.737.71 8.149.C6 E¥wl Costy- Lawe EveN1J￿h)￿ F Gf8ham B￿th Eyert Bar Total Campts andEwth EAp*M11tw• T￿lCO￿OIs￿oI 23140 22.66623 18.K8.f7 2￿￿2025 731.71 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees/ members of** Charity Name **1ST HARWELL (ST. MATTHEW’S) SCOUT GROUP** ## **2025** **On accounts for the year ended Charity no (if any)** **300497** **Set out on pages** ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2025** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date: Name:** ## GRAHAM BEITH **Relevant professional qualification(s) or body (if any):** **Address:** 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**