## **Trustees' Annual Report for the period** 

Period start date Period end date 06 April 2022 05 April 2023 **From To** 

## Section A                        Reference and administration details 

**Charity name** 1[st] HARWELL (ST. MATTHEW’S) SCOUT GROUP 

**Other names charity is known by** 

**Registered charity number (if any)** 300497 

**Charity's principal address** 

1[st] Harwell Scout Group Westfield Harwell, Oxfordshire **Postcode OX11 0LG** 

## **Names of the charity trustees who manage the charity** 

||1<br>2<br>3<br>4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||BRIAN<br>ZIMMERMAN|GROUP SCOUT<br>LEADER||1stHarwell (St. Matthew’s)<br>Scout Group Executive<br>Committee|
|||JONATHAN<br>MOBEY|ASSISTANT GROUP<br>SCOUT LEADER||1stHarwell (St. Matthew’s)<br>Scout Group Executive<br>Committee|
|||||||
|||||||
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
|||||||
|||||||
|||||||



## **Names and addresses of advisers (Optional information)** 

March **2012** 

**TAR** 

1 



**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Unincorporated Trust Deed – 1969 

Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) 1[st] Harwell (St. Matthew’s) Scout Group Executive Committee Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

Unit of The Scout Association 

**Summary of the objects of the charity set out in its governing document** 

March **2012** 

**TAR** 

2 



We are a unit of The Scout Association, providing Scouting activities for the young people of Harwell Village and the surrounding area. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

March **2012** 

**TAR** 

3 



You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

It had been a very exciting year – the first completely and fully out from the shadow of COVID. 

The group is now up to capacity and we have a waiting list that has grown to the extent that we are not expecting to be able to give places to all of those who are waiting. Brian noted that we do not have the capacity to grow the group at this stage to accommodate more members at the moment. 

The 5 sections offered a full and exciting program with many camps and challenges. 135 people attended the group camp held in September 2022 with activities including rafting and tree climbing on offer. 

Congratulations to our General Scout Leader, Brian Zimmerman in receiving the Silver Wolf Award, representing a life-time of exemplary service to Scouts.  We also had 2 leaders receiving medal of merit during the last year, and a further 3 leaders achieving their Wood Badge. 

March **2012** 

**TAR** 

4 



Section D                      Achievements and performance Thanks to Matt Addison for taking up leadership of the Explorers and the leaders in general for supporting the healthy state of the group, as well as those members of the Scouts and Explorers who help as Quartermaster to keep the Pavilion tidy. Thanks also to the committee for their work over the year and Debbie Greenfield for her support for the Scouts in the organization of the Safari Supper, noting that the fundraising from this and other sources helped with the development of the Pavilion and in keeping subscription costs low. Thanks also to the Harwell Feast Committee for their support of the Scouts both with a direct grant and for allowing us to use the Feast as one of our key fundraising events. And thanks to the Parish Council for allowing the fireworks event to again take place on the recreation ground. 

## **Section E                    Financial review** 

We ringfence and maintain reserves to ensure that we can meet our **Brief statement of the** running costs. Additional funds are spent supporting our Sections and **charity’s policy on reserves** purchasing/maintaining equipment as required. **Details of any funds materially in deficit Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

March **2012** 

**TAR** 

5 



- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** BRIAN ZIMMERMAN **Position (eg Secretary,** GROUP SCOUT LEADER **Chair, etc) Date** 26/6/24 

March **2012** 

**TAR** 

6 



ststement of Financial Activities for 202243
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Balanco Sheot as at 5th April
A5 at 5 April 2023
Account
1st Har￿11 (St. Matthew's) Scout Group
Notes to Accounts:
2023
2022
X23
2D27
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9,170.87
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2.324 30
9.792.00
4,900
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## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/ members of** 

Charity Name **1ST HARWELL (ST. MATTHEW’S) SCOUT GROUP** 

**On accounts for the year 2023 Charity no 300497 ended (if any)** 

**Set out on pages** 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **05/04/2023.** 

**Responsibilities and basis** As the charity's trustees, you are responsible for the preparation of the accounts in accordance **of report** with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

- **Independent examiner's** I have completed my examination.  I confirm that no material matters have come to my attention **statement** in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: 

   - the accounting records were not kept in accordance with section 130 of the Charities Act; or 

   - the accounts did not accord with the accounting records; or 

   - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

**Signed: Date:** 10/07/2023 **Name:** GRAHAM BEITH **Relevant professional** Degree in Economics and accountancy and passed the chartered bankers exams. **qualification(s) or body** Not a qualified auditor. **(if any):** 

**Address:** Five Corners, The Barrow, Harwell, Oxon OX11 0HQ 

**Oct 2018** 

1 

**IER** 



## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

**Oct 2018** 

2 

**IER**