## **Trustees' Annual Report for the period** Period start date Period end date 06 April 2021 05 April 2022 **From To** ## Section A Reference and administration details **Charity name** 1[st] HARWELL (ST. MATTHEW’S) SCOUT GROUP **Other names charity is known by Registered charity number (if any)** 300497 **Charity's principal address** 1[st] Harwell Scout Group Westfield Harwell, Oxfordshire **Postcode OX11 0LG** ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||BRIAN
ZIMMERMAN|GROUP SCOUT
LEADER||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||JONATHAN
MOBEY|ASSISTANT
GROUP SCOUT
LEADER||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Unincorporated Trust Deed – 1969 - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) 1[st] Harwell (St. Matthew’s) Scout Group Executive Committee Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Unit of The Scout Association **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 We are a unit of The Scout Association, providing Scouting activities for the young people of Harwell Village and the surrounding area. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The Pavilion project has now been completed and the venue is being used 5 times a week by our Sections. This has enabled activities that were not possible before or significantly simplified activities such as Cooking on our new electric stoves. Thank you to Harwell Parish Council and the Vale of White Horse District Council for supporting us through this process of claiming the Section 106 funds which has enabled us to complete this project. We also would like to thank our leadership team, members and parents that have supported the project. Our meetings returned to face-to-face Scouting from June 2021, which was a welcome move for our Leaders and Members as we moved back towards normality. We ran an Explorer-led activity day in September 2021, which was a great success with nearly 90 members involved. This was also an opportunity to use the new-refurbished pavilion to support the event. Our annual Fireworks event also returned in 2021 and was a huge success. We moved the event from Harwell Primary School to Harwell Village Park to also make more of the pavilion to support the event. March **2012** **TAR** 4 Section E Financial review We ringfence and maintain reserves to ensure that we can meet our running ttists. Addttional funds are spenl supporting our Sertions and purchasinglmaintaining equipment as required. Brief ststement of the charity's pollcy on reserves Details of any funds materially in deficit Further financial review details (Optional Infomiation) You may choose to include additional infomation. wher8 relevant aboLrt'. the charity's principal sources of funds (inGluding arsy fundraising),. how expenditure has supported the key objecttves ofthe charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of tho charity's trustees Signature(s) Full name($) Position (eg Secrntaryi Chair, etc) I BRIAN GROUP SCOUT LEADER Date 1310212023 TAR M8rth 2012 Statement of Financial Activities for 2021-22 1st Ha￿elL ISL Matthew'sl Sc(xrt Group 20?2 2021 Ateourt Turnover Membership Income Metnber5hip Subs(ription5 Registration Fees TatsL M¢In￿rShiP Income Pavi￿On, Marquee and Equirffi•nt In¢tyi* Pavibon Hire Marquee Hire Totsl Pa￿1101¥ MarquA• and E4￿me￿￿Te Group Fundr4i5irwJ EtThnt5 I￿l¥ne GrDUP Fundraisin9 Income- Ger*ral GrDUP Fundraisin9 Income- Entry Fees Group Fundraising Income- C*ring Gruup Fundrai5iDg Incorne - Bar Group Fundrai5iDg |ncDtne Other T•t•L GrtsLV Fundwaising Everts Incorne 2024 Account 12.871.25 885.IK& 1175&25 985150 9.702.50 ExpeTtses. Adult Supportatwj Ttaini ExpEn5es. Badges Eyr￿5. Group 55. 1.139.46 672.58 553.50 1.077 33 81.93 3.579.80 0.00 1.231.97 240.56 0.00 428.81 o.oo 1,901.34 75.tK) 375. EXpETh￿. QM Consumables Equipment Equipment. Purtha5e5 Equipment- Repai[5 arxl Renewals Equipment- Gas Total EqupT* 289.98 4.￿.84 1.592.1X) 2.19).65 619.00 .560.47 L71359 1.713.99 om 3.061.77 $09.25 80.00 195L02 1.056.22 70.93 1.127.15 Church Hall- Bills and Runniry C05b PawlK)fb- Bills and Runnry Costs Trailer. Storage Costs 240.NJ 397.67 120.00 757.67 2.335.47 120.00 145&47 Event In¢(vDe - Parti(ipart Fees Event Income- FundraisiTr4 Totsl Camps and E￿rts IrKome Gift Aid Reclairned GrftAid Tvtsl Grft￿d Donations Grarts and Oth¥ Incom• Donations Grants- Captsl Grants. Section 106 Cirant5- COMD-19 Total DoaatioTr& Grants and Other Income 915.00 150.57 1.06&57 112.LMJI om Iii( Pavilion. Legal fyts Pavii*?n- Refft 2AOO.Tr) 61.17020 8.331.71 6L170.30 10.731.71 1612.60 161160 3.14035 114a85 1.724.97 2.105.31 0.00 i.w).(K) 47.%295 6.47125 5.649. 3.OCK>IKI 5&276.92 11577.56 OntinE k(MrtManagEr- Text Me553ge5 Onbne ScoutManager- Renewal FEeS Xero Renewal Fees Tvtal DisptaL Service5 14.25 268.10 324.00 60&35 267.22 340.?0 607.42 n>Jran¢e 628.15 62llS 628.15 628.15 Cost of Sale5 Cl%]titsLle aTrJ ￿tiCal O￿atioNS Totsl Other E nditure 25.00 2&00 351.11 351.11 Gocardiess Transaclion Fees Square Trafis2ction Fees Stripe TransaCt￿n Fees Group Fundr•ising Exp•ndit Group Fundraising Costs- General Group Fundraising Costs- Acthiities Group Fundraisin9 C05ts- Cateri Group Fundraising Costs- Bar Group Fundraising Costs- Other Total Group Fundr•rsiThJ Eywdib Camps and Events Ewdibxe EventCosts- Geneial EventCosts- Accommodation EventCosts- Catering EventCosts- Transrx)rt Event Costs- Acbvities Total Ca s and E%*nts 440.01 46.43 &23 31686 Profft Loss -3463.63 4407.18 1203.83 145.00 646.87 B24£6 125.63 om 37.99 o.( 395.87 iyj.io 247.45 839.42 o. ditur* 37.99 Gitsss Profit 6895153 205IQ66 BaLance Sheet As at 5 April 2022 1st Harwell ISL Matthew'sl Scout Group Notes on 2021-22 Accounts: Atrtyint Current Assets Cash at bankand in hand Main Account payi￿0￿ Account Subscriptions AccLwnt Group Events Accourbt Eeavers Account Imainl Cub5 Account (Mainl Scouts (Mainl Exploreis Account (Main Explorers ExpedityOD Ttstsi Cash at bank and in hr Prepayments and intdrne Prepayments forcwnps and Events Invoitr Prepayrr*nt Total Prep¥ywnents and acuued Accounts Receiv3bLe SApr?￿? 5A ?￿1 VLftib¥i%h'p In( OML. Inifvdse embefship gubscr ptions Re Isuabon Fees Fai￿ tu FacL- Scoutliig 2022 202L 9.70?..50 885 00 LS000 1175&25 985ZSO 9.170.87 10.491.57 0.￿ 42.597.66 2.16533 331B7 io.rKJ io.(MJ iO.LM) iO.(M) iO.IK) lo￿) io.Th) 49).76 12.99 I￿9 806.32 1130&72 5AY4&54 Fiieworks Event- roturnL.d ITI 2021 and niovcd to Har Wvll Rec Inrome Expenditure 8.123 59 13.223 09 4900.50 COVID- 19 Grants 2.98? 00 2,661.00 5649.00 Feb 2022 Offliryon Hospitali and Leisure Grant 536.00 19140 321.09 S1149 aior Equipry)ènt Pufcli4£ee chen Patrol Btsxeg CaterlignL Hob UaTE Credrfl Card Readers D ol E Expedition Training Chair Troiityfor pa￿11 Other ￿ernS 53&00 195.00 1.991.56 16(Tr.19 7680 473.21 101.09 252 25 3061.77 Cii-ditors amounts falling duQ wlthin onè yr- jr Accoufhts l)ayatsiL' Deferred I￿(rne ol Section 106 Funds Susperyse Roundi 1.253.90 46.£ 0.00 39.009.30 159.991 0.00 SL-CtiOn 106 Fund5 for Pavilion Refit ProJect 5ectson L06 Grant #l ￿rrIed lotward from ?020-21 Finantial Year Setbon 106 Crant #2 39.009 30 8.893.6i 4790195 Net CuffentA5sets I￿a￿lItieS 11842.81 15306.44 Total Asset5 less CurTent Li0￿1rtIes 11842.81 1530&44 P(3Vilion Refit Projert ExJ)ei)diture 19,014bO 13.064.40 6.150.00 6.003.64 4.461 60 3.518.62 2.473.20 2.162.70 1.723.75 542.04 2.055.1 61170JO 13267.35 Net A55qts 11842.81 1530&44 Ele(iricaLWork IRewirir¥J.TestiThJ and 3 PhagÈ 1nstsllati[￿ PiastenDg Flooring Kitrhen D Plumbing Fire Aiarffl Heating Wirvjows and Door5 Painb Oinei ttelns Capital and Roserves Cuirerit Year Earning5 Retsined Earning5 Totsl C itsl and Reserves 13.463_63j .4v7.ia 15.31X.44 IOB99.26 IL842SI 15.306.44 ndLponcJenl Reviewer. I have reviewed the accounts arKi bebeve thu5e to be [W￿5ter￿￿ththe wrforwnath?n pmmded. AilditiwalT -UD to Proiect from Grouo F￿dS Signed.. Name". Date.. Pavilion Running Costs Flert" Cleaning + Cwsumables Initial 8uSiness R*ES- nirwwiih IIX)% Rate Rebef Fire Safety Equipn*ntaThY Service Other Y(ems .()44 L4 745.33 142.13 357.40 45.47 2335.47 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independenl Examiner's Report Report to the trusteg51 members of 1 ST HARWELL (ST. MAThHEW'S) SCOUT GROUP On accounts for tha year ended 2022 Charlty no (If any) 300497 Set out on pages I report lo the Iruslees on my examlnallon of the accounts of the above charity ('the Trust"} for the year endad 0510412022. Ra8pon$SbllS1108 and ba•ls of report Ag the chanlls trustees, you aro responsible for the preparallon of the account8 in 8ccordanog with the requir8menls of the Charities Act 20111.lhe A¢l'}. I r&port In re$pe¢l of my exambnalion of the Trust's accounts carried out under $8clion 145 of the 2011 Act and Sn carrying out my examlnalion, I have followed all the appliGable Directions given by the Charity Commission under section 145{5llbl of tho Act. Ind•p•ndant •xamlnorf• I have completed my examlnalion. I conflrm that no material matters have comè to •t•t•m•nt my atlenliofi in ¢onnectlon wllh th8 examlnation {olher than that dlsclosed below ') which glves me c8use to belleve that in, any material respect.. the accounting records were not kept In accordance wllh Secllon 130 of Ihe Charities Act.. or tha accounts did not accord with the 8¢¢ounting record8- or the accounts did not compty with th8 applicable requlrement8 concerning the form and conlenl of accounts set out in the Charilles (Accounts and Reports) Regulation5 2008 other than any requirement that the a¢coun18 give a 'true and fair, view which is not a maller considered as part of 8n independent examlnallon. I have no concerns and have come across no other matters In connection with the examination lo which attention should be drawn in this report in order lo enable a proper u derstandlng of the accounts to be rea¢hed. Slgnod: Dat•: 0510112023 Name: GRAHAM BEITH Relevant professlonal quallficatlon(s) or body (if any): BS¢ {Honsl Economics & Accounlan¢y. Assoclate Chartered Inslilut8 of Bankers bul l arn not a qualrfied accountant and simply provlde an independent review. Address: Five Corners, The Barrow, Harwell Oxfordshire OX11 OHQ 11ER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity acGounls.' direGtions and guidance for examiners). Give here brlef dotalls of any Items that the examinerwlshes to disclose. 21ER Oct 2018