## **Trustees' Annual Report for the period** Period start date Period end date 06 April 2020 05 April 2021 **From** **To** ## Section A Reference and administration details **Charity name** 1[st] HARWELL (ST. MATTHEW’S) SCOUT GROUP **Other names charity is known by Registered charity number (if any)** 300497 **Charity's principal address** 1[st] Harwell Scout Group Westfield Harwell, Oxfordshire **Postcode OX11 0LG** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
BRIAN GROUP SCOUT 1 [st] Harwell (St. Matthew’s)
1 ZIMMERMAN LEADER Scout Group Executive
Committee
JONATHAN ASSISTANT 1 [st] Harwell (St. Matthew’s)
2 MOBEY GROUP SCOUT Scout Group Executive
LEADER Committee
3
4
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Unincorporated Trust Deed – 1969 Type of governing document - (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) 1[st] Harwell (St. Matthew’s) Scout Group Executive Committee Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Unit of The Scout Association **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 We are a unit of The Scout Association, providing Scouting activities for the young people of Harwell Village and the surrounding area. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Pavilion project continued in the 2020-21 financial year and was moved considerably further forward thanks to two Section 106 grants, which we have been able to put towards renovating the kitchen, toilets, corridor, and the main hall areas. Thank you to Harwell Parish Council and the Vale of White Horse District Council for supporting us through this process Thanks also to Magnox for a donation towards the cost of new chairs and tables for the building. The main purpose of Scouting is to provide opportunities and experiences to young people however due to the ongoing pandemic, activities have looked a little bit different this year. All our Sections continued to meet virtually, with most of our membership continuing to engage with these activities and progressing with their badge work at the same time! We had 16 Beavers who achieved their Bronze Chief Scout Award, with 7 Cubs achieving their Silver Chief Scout Award. With Expeditions being unable to happen, the Scouts and Explorers managed to make progress in other areas of their Award Schemes – with many members hopefully able to complete the various levels of D of E and their respective Chief Scout Awards in the next year. Our Young Leaders have played a huge role in assisting with their Sections to keep the online programme going and have also been key in arranging several Group Wide Online Activity Days. Starting with ‘St. George’s Day’ in April with 50 families joining in, we then had the ‘Stay Connected Challenge’ in June, followed by us joining in with a National Virtual Camp called ‘The Great Indoors Weekender in July and finally Remembrance Sunday in November. March **2012** **TAR** 4 Section E Financial review We ringfence and maintain reseNes to ensure that we can meet our running costs. Additional funds are spent supporting our Sections and purchasinglmaintaining equipment as required. BTlef Ststement of the charity's policy on reserves Details of any funds materially In deficit Further flnanclal review detsil$ (Optlonal Infomiatlon) You may choose to indude additional infomiation, where relevant about: the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity., investment policy afKI objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration he trustees declare that they have approved th• trust￿, report above. Slgned on behalf of the charity'$ trustees Slgnature(s) Full namel$) Position (eg Secretaryi Chair, etc) BRIAN GROUP SCOUT LEADER Dats 0410212022 TAR Kqarth 2012 Balance Sheet As at 5 April 2021 1st Harwell 1st Matthew'sl Scout Group Notes on 2020-21 Accounts: Accourt Currcnt A55ets Cash at bank and in hand Main Account Pavilion Account Subscription5A(courbt Graup Events Account Beavers Account (Mainl Cubs Account (Mainl Scouts Imainl Explorers Account Imain) orers Ex edrtio Total Cash 4t bank and in hand PrepaymEibts and a(Cr￿ed incrffie Prepayrnents lor Camps and Events Invoitt Pre ment Total PrepayrneTrts and accrued *Komp Accounts Receivable 5A r2021 SA ?r12Q 10491.57 42597.66 O[¥￿￿$ trom Fee5fof Cancelleo Evenis- TDP Up SubscriptiOn5 Cashbaert StiMce5 IAmazon EasyFunOraising. etcl Web#iTr Donatsons Donation fiotn CantdlÈd Safari gjkyr 1884 50 2B.15 16.00 17666 6033.43 2885.52 78.10 io.(K) 29.10 io.cKs 749.79 io(K) 102.15 10.00 632.92 12S9 21.70 806.32 806.32 5394&54 11339.03 Trt 21￿31 1036.00 PrOd￿tiOn Costs ona.ion to Didcot Gank 375.55 192.40 321.09 513.49 0.00 329.22 0.00 329.22 .20.00 Furydrais w Evtpls Sarila Sleigh App¥al Donations Cast5 D0113tion to D￿¢01 r￿a Bank GAi99 -164.14 313.78 Creditors. amounts falling due within onc year Accounts Payable Deferred Income of section 106 F￿r￿S Deferred Income for Camps and Events Roundin Grant¥ ¢gnox ?uicDase of Pd/iiiO-., Val& rf Whipe. IL.rse- COV D 19 Additional R-%ti..tticn5 CJfiL nt 146.25 39￿9 30 37.48 0.00 711_50 ooi ioJo Jo Secbon 106 Grant #l Asoestog FÉemoi'al Ele(*ital U rade to 3 Phase Su from Sertim 106 Funds in 202￿21 10t￿ Carried Forwardto 2021-22 FirtarKial Year 45481 55 -J3DD.00 -il7225 Net CLtrrentAs5¢ts LFa￿lrIteS Is3￿44 1089&26 Total Ass¢ts less Curtent Liabilities 6472.25 39009.30 153tX44 ￿999.2 Net Ass 1531É44 10899.26 Capiial and Resorvos CurrEnt Year Eamin9S Ret4ined Earnings T4)tal C ttal atKI Reserves S￿b$(lIFtiOn Intome 15 down this year as Our Metnbr.-r5hip reduced ITh Si2e This was also because 5umtner Terffl 2020 Subsc¥iption was reduced to £15.00. with an inwtation a f 15.00 Top Up D(bnation. due to Initial COVID-19 rESponse 4407.18 4691.13 10899.26 6208.13 153(&44 10899.26 Iiidtpo'ndent Roviowtr Equiptnent ￿￿[Cha£￿S we,-E kept to a miriimum duc to reaocea fundrai)Ifig Op[￿￿￿1t1e$ aThJ the nee(1 tornainta￿ Reser** chairst￿ Pavilion Misr. Iqui ment Store T(knl re*7￿*d the a£ ts and bdNe to bp consistant with the informati¢)n prL¥¥bJed. 972.00 84.22 10%.22 Signed". Namè". D3te' Statement of Financial Activities for 2020-21 1st Harwell 1st. Matthew's) Scout Group Attount TurnovÈr Membetship Incorne Memi*rship Substr•ption5 Istration Fees Ttstal Membership IrK¢me Marquee and Eq￿1pmeIrt Hire Incon Mar ueeHiie Total Marquee and Eqtsipmerrt Hire Income Group fundraising Evetlts In£affle Group Fundraigrbg Income- General Group Fundraigw Income - Entry Fees Group FundraiSifvJ Income- Caterin9 Group Fundraisi￿ Income- 8af Gfou Income - ¢)ther Total Group Fundrai￿ng Events Income Camps and Events Incotne Eveni Income- Participant Fee5 IrKome- Fundraisin9 Event IDcome- Grants Event Income- Cam Bank De Totsl Camps Events Incoffle GrftA ReclaiTned Gift Aid Total Grft Do1￿1￿￿5. Grants and Other In¢omÈ D()natic￿$ Grants- Capital Grants- Section l( Grants- COVID-19 Total Donation% Grarts arKi Other Income TolalTuvMvgr 2021 21￿0 Accol Event Costs- AccDmmodatN)n Everrt Costs- Catwi E*nt Costs- Traftspr E*nt co￿s- ACtIv￿e$ Event Costs- Lar9e E¥entlJamknree Fee Event co￿s- Fur¥Jraisw Eynses Evert Costs- Curreniy Transa(tion fees Evwrt C05ts- T¥anster of surplus to another event Evert Costs- CamD Withdraw31: Total Camps and Everts Ex dituke 2021 2020 SJY4i7 5522 19 9939 15 6086.20 9702.50 12100.00 150 CQ 615.00 985150 1271& 0.00 0.00 0.00 0.00 858.30 243.86 910.86 ?P2377 37.99 36194.93 68iU4 4•)40.51 20510.66 26832.22 501M) 510(K) sio.c 1713.99 6969.56 166S87 Il7l.S0 787.00 269.00 1713J9 1086193 Gffjss Profft Administraiive Cost5 ExpÈnse5- Adult Support Tiaini Expenses. Badges Exwses. Group Expenses- Youth Programme ana SEtt￿n Expenses- Qld ConsufflablES Tthal General Expenses Equipment Equiwient- Purchases EQui￿n￿lt. Repairs and Renew415 ent- C-as Total Equiprnent QtryDin9 Bwkthngs Costs Church Hall - Bilig Rumirvj Costs Pa￿1*0￿ Bills and Running Costs Trailer St( Costs or¥Jo￿9 Buldlly Costs PawliDn ReluvtiishrfieTht Priv Pavili￿ - Legal Costs Refit Tot￿ Pa￿1￿￿ Re￿j￿rthent ProRrt 0.00 1231.97 240. 428.81 i89 89 633.54 835.89 21544 -12.00 29458.45 4534.?4 750 00 2832.37 -11￿ 3757&06 1901.34 3089.86 3140.85 314￿85 3566.28 3566.28 1056.22 70.93 6036.23 34007 ILOUO 6486.30 2105.31 4542.70 I(KM). 51LNJ.77 647Z.25 0.00 3000. 0.00 12577.56 9643.47 2732190 7487174 1127.15 240 00 397.67 120.00 757.67 75592 571.01 120.00 1446.93 Cost ot Sale5 Capitation Fee Gocardless Tran￿¢tion Fees SquareTiansadion Fee5 Stripe Tr3Dsattion Fees Group Fundwaising Expenditure Gr(xJp Fundraising Costg- General Gr(wJp Fundraising Costs- A¢iiwtie5 Group Fundraising Costs- Catering Grwp Fundraising Costs- Bar Gfwp Fundraising C05ts- Float Grcup Fundraising C05ts- To Be Re1mP￿￿￿￿ Gr￿p Fundraising Co5ts- Reitnbursements Gr Fund¢31sin Cost5 Other Y￿al Group Fundt¥i*ny EXPer￿Fiure Cary5 and Events ExpEnditure Event Costs- General 2400.00 27.11 5747.50 316.86 7144.DO 1088.58 5.79 0.00 10731.71 9844.28 41.80 Online ktyJt Mana9pr- Text Messages Onlint MaDager- Renewal Fees XÈra Renewal Fees Tvt¥ Digial Ser¥ice5 Equipment and mar￿ Irwance Snsurance TO1￿ Equipmert and Maiint Other Expenditu Realise(I C￿￿encY Gaitbs Unrealised CLrrentyGain5 Charitab o Pol.'-ial Donations Total Other nditure 14.25 268.10 asso 164 42 351 08 601.(M) 66&09 1639.82 611. 1131.52 349.08 -240.00 951.90 -1017.89 181 79 66&09 3607.22 606.35 OLK> 583 34 SB3.34 628.15 59.33 0.05 0.00 351.11 89.38 1610U8 2214L09 3799 3079.23 Profit l Loss 4407.18 4691.13 • (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1ST HARWELL 1ST. MATTHEW'S) SCOUT GROUP On accounts for the year ended TH April 2021 Charity no (If any) 300497 Set out on pages altach8d I report lo the trustees on my examination of Ihe accounts of the above charity ('th8 Trusl'l for the year ended 0510412019. R•sponslbllltlo• and ba•1• of rnport As the charity's Iruslees, you are responsible for the preparation of the accounts in accordance with the r4uiremenls of the Charities Act 20111.the Acl'l. I report in resp8cI of my examination of Ihe Trust's accounts Carried out under 88clion 145 of the 2011 Act and in caffying out my examination, I have followed all thé applicable Directions given by tho Chanly CommiSs￿n under sKtion 145{Sllb} of the Act. Independ•nt •x•mln•rf• I have completed my examlnalion. I confirm th81 no malerial matters have ￿rne lo •tat•m•nt my allenlion in connection with the examination lolher than that disclosed bolow "I which gives me cause lo believe that In, any mal8rial respect.. the a¢¢ounling re¢ords were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the a¢￿untIng records,. or the account8 did not comply with the applicable requirements concerning th8 fom) and conlenl of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a mattèr considered as part of an indepandenl examination. I have no concerns and have come across no other matters in Connecllon wilh the examination lo which attention Should be drawn in this report in order lo enable 8 proper understanding of the accounts to be reached. Slgned: Date: 2210612021 Nam•: Graham Beilh R8levant professional qualifi¢ation($l or body (if any): Professional Banker ACIB and BSclHons) Economics & Accountancy from City University. Address: Five Comers, The Barrow, Harwell, Oxon OX11 OHQ 11ER Oct 2018 Section B Disclosure Only complete If the examiner needs to highlighl material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. NIA 21ER Oct 2018