Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
REGISTERED CHARITY NUMBER 300496
BERKSHIRE GUIDE ASSOCIATION
ANNUAL REPORT AND FINANCIAL STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2024
Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATON ANNUAL REPORT AND ACCOUNTS OF THE TRUSTEES (THE MEMBERS OF THE COUNTY EXECUTIVE COMMITTEE)
| CONTENTS | |
|---|---|
| GENERAL INFORMATION | 1 |
| REPORT OF TRUSTEES | 2,3 |
| STATEMENT OF FINANCAIL ACTIVITIES | 4 |
| BALANCE SHEET AS 31 DECEMBER 2021 | 5 |
| NOTES TO THE FINANCIAL STATEMENTS | 6,7,8,9 |
| ANNUAL REPORT | 10,11,12 |
Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
GENERAL INFORMATION For the year ended 31 December 2024
TRUSTEES:
Mrs Jane Yorke County Commissioner Kim Prior Assistant County Commissioner Mary Ouseley Chair of Finance Sarah France Chair of Thirtover Place Committee Liz Slocome Division Commissioner Jan Stowell Division Commissioner
CHARITY RESISTRATION NUMBER
300496
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
REPORT OF THE TRUSTEES For the year ended 31 December 2024
The trustees present their report with the financial statements of the Berkshire Guide Association for the year ended 31 Dec 2024
STRUCTURE AND GOVERNANCE MANAGEMENT
Berkshire Guide Association is a separately constituted branch of the Guide Association, which is incorporated by Royal Charter. It is registered as a charity (number 300496). The Royal Berkshire Guide Association is responsible for the administration of the Association's affairs within the County and for the general development of the principles, aims, organisation and rules of the Association in accordance with the Royal Charter, Bye-laws and the Guiding Manual. It is headed by one of the joint County Commissioners, who is Chair of the Executive Committee.
Members of the Executive Committee are nominated or appointed in accordance with the procedures established by the Berkshire Guide Association. The charity trustees of the Berkshire Guide Association are the voting members of the Executive Committee. The Trustees who served during the year are shown on page 1. The trustees determine the general policies of the Berkshire Guide Association. The day to day running is delegated to the County Administrator/Finance team and other volunteers.
OBJECTIVES AND ACTIVITIES
Berkshire Guide Association shares the aims and objectives of the Guide Association: giving girls and young women a space where they can be themselves, have fun, build friendships, gain valuable life skills and make a positive difference to their lives and communities. We give them opportunities to be challenged and experience adventures that otherwise they would not have done.
It is due to the commitment and excellent leadership of our adult volunteers, all of who give their time willingly and freely, that these opportunities are delivered and enjoyed by our members.
ACHEIVEMENTS AND PERFORMANCE
The County Commissioner produced an annual report which was presented at a meeting of the Board of Trustees
This report details what members of the County have achieved to meet the aims and objectives of the Guide Association.
To read the annual report, please refer to the appendix at the end of this report.
FINANCIAL REVIEW
The results for the year and the financial position of the Berkshire Guide Association are as shown in the Statement of Financial Account and Balance Sheet.
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
REPORT OF THE TRUSTEES For the year ended 31 December 2024
Continued…......
RESERVES
It is the policy of Berkshire Guiding Association to hold in reserve a maximum of £100,000, this is required to cover up to 3 month's salary payment and if needed redundancy money. This will also cover 3 months running costs for Thirtover Place, redundancy costs for the site manager, any repair work that many need to be undertaken on the building and grounds and loss of income due to circumstance beyond our control. This fund will also be held for the purpose of repair work to any other Guiding property owned by Berkshire Guiding Association and to cover any unforeseen losses resulting from the cancellation of large scales events (e.g. Windsor International Guide and Scout Camp (WINGS)) due to circumstances beyond out control. This policy is reviewed yearly.
STATEMENT OF TRUSTEES' RESPONSIBILITES
Law applicable to charities in England and Wales requires the trustees to prepare financial statement for each financial year which gives a true and fair view of the state of arrears of the County Association and of its financial activities for that period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statement;
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prepare the financial statement on the going concern basis unless it is inappropriate to presume that the County Association will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the County Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE TRUSTEES:
County Commissioner
Chair of Finance
Date 06/10/2025
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2024
Incoming resources
Membership subscriptions Donations
Bequest Training courses Activities receipts Income from facilities at county centres Social activities Sundry income Sales of badges and sundry items Grants received Insurance Claims Interest Joint arrangement
Total incoming resources
Resources expended
Running costs of county centres Grants Training costs/expenses Activities expenses Communications/PR Social activities expenses Administration expenses County Personnel Expenses County Co-ordinators expenses Special Events Purchases of badges and sundry items Equipment Replacement/Maintenance Storage Special Projects Depreciation Joint arrangement
Total resources expended
Net incoming resources
| Unrestricted funds £ |
Unrestricted funds £ |
Designated funds £ |
Designated funds £ |
Restricted funds |
Restricted funds |
Total Total 2024 2023 £ £ |
Total Total 2024 2023 £ £ |
Total Total 2024 2023 £ £ |
|---|---|---|---|---|---|---|---|---|
| 66227 | 66210 | |||||||
| 20880 | 38337 | |||||||
| 0 | ||||||||
| 6330 | 3465 | |||||||
| 3103 | 2770 | |||||||
| 63884 | 52473 | |||||||
| 0 | 0 | |||||||
| 0 | 0 | |||||||
| 5284 | 2449 | |||||||
| 0 | ||||||||
| 6570 | ||||||||
| 1701 | 629 | |||||||
| 0 | ||||||||
| 0 | 0 | 0 | 167409 172902 |
|||||
| 94480 | 106510 | |||||||
| 3940 | 7440 | |||||||
| 7808 | 6463 | |||||||
| 1381 | 1107 | |||||||
| 875 | 978 | |||||||
| 0 | 0 | |||||||
| 17162 | 15139 | |||||||
| 2469 | 1821 | |||||||
| 0 | 0 | |||||||
| 0 | 0 | |||||||
| 0 | 0 | |||||||
| 0 | 0 | |||||||
| 4671 | 4332 | |||||||
| 7260 | 1575 | |||||||
| 14946 | 15142 | |||||||
| 0 | 0 | |||||||
| 0 0 |
0 0 |
0 0 |
154993 160506 12416 12395 |
The notes on pages 6 to 9 form part of these accounts
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
BALANCE SHEET
For the year ended 31 December 2024
| Notes | 2024 | 2023 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Fixed Assets: | |||||
| Tangible assets | 2 | 360584 | 375531 | ||
| Current Assets: | |||||
| Stock | 3 | 9306 | 5929 | ||
| Debtors | 4 | 858 | 10297 | ||
| Overpayment | 4 | ||||
| Prepayments | 4 | 2140 | 1913 | ||
| Loans | 4 | 4778 | 2424 | ||
| Cash at bank & in hand | 347483 | 309974 | |||
| 364564 | 330537 | ||||
| Creditors: amounts falling due within one year | |||||
| Creditors | 5 | 6640 | 6957 | ||
| Loan | 5 | 3310 | 294 | ||
| Income in advance | 5 | 10031 | 6593 | ||
| Security Deposits | 5 | ||||
| Accruals/Expenses | 5 | 685 | 39 | ||
| 20666 | 13884 | ||||
| Net Current Assets | 343898 | 316653 | |||
| Net Assets | 704482 | 692184 | |||
| Funds | |||||
| Restricted Funds | 6 | 80077 | 82597 | ||
| Designated Funds | 7 | 362430 | 377376 | ||
| Unrestricted Funds | 261975 | 232211 | |||
| 8 | 704482 | 692184 |
Approved by the Board of Trustees at their meeting on 6th Oct 2025 and signed on it behalf by:
_____ Jane Yorke - County Commissioner _____ Mary Ouseley - Chair of Finance
Date 06/10/2025
The notes on pages 6 to 9 form part of these accounts
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
1 ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convertion and in accordance with the Statement of Recommended Practice on Accounting by Charities 2019 (SORP 2019), the Charities Act 1996 and applicable accounting standards.
GOING CONCERN
The Trustees consider that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future and for this reason they continue to adopt the going concern basis in preparing the annual financial statements.
FUNDS
General funds represent the funds of the Executive Committee that are not subject to any restrictions regarding their use and are available for application on the general purpose of the Executive Committee. Funds designated for a particular purpose by the Executive Committee are also unrestricted.
Restricted funds are funds given to the charity for a sole purpose which is either designated by the donor or agreed by the Executive Committee.
The accounts include all transaction, assets and liabilities for which the Executive Committee is responsible in law.
INCOMING RESOURCES
Voluntary income and capital sources
Membership Subscription income is recognised when due.
Monies relating to events held are recognised when received and in conjunction with the date of the event.
Income from investments
Interest is accounted for when receivable.
RESOURCES USED
Activities directly relating to the work of the Executive Committee
Expenditure is recognised when incurred or legally enforceable liability arises.
FIXED ASSETS
Property
The Guides Centre at Thirtover Place is recorded at historic cost and depreciation is charged on a straight line basis over 50 years.
Other Equipment
Equipment used by the Charity is depreciated at 25% of written down value.
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
Notes to the Accounts for the year ended 31st December 2024 cont….
| 2 Tangible Assets Land and buildings £ Cost at 31st December 2023 718683 additions disposals at 31st December 2024 718683 Depreciation at 31st December 2023 345498 change for the year 14360 adjustment re disposals at 31st December 2024 359858 Net book value at 31st December 2024 358825 at 31st December 2023 373185 3 Stocks Badges Other stock for resale 4 Debtors Due within one year Debtors Prepayments Loan Overpayments 5 Creditors Amounts falling due within one year Creditors Loan Income in advance Security Deposits Accrued expenses |
Training Equipment £ 3562 3562 3042 130 3172 390 520 2024 £ 4358 4948 9306 2024 £ 858 2140 4778 0 7775 2024 £ 6640 3310 10031 685 20666 |
General Equipment Total £ £ 25076 747322 25076 747322 23251 371791 456 14946 23707 386737 1370 360584 1826 375531 2023 £ 1192 4737 5929 2023 £ 10297 1913 2424 0 14634 2023 £ 6957 294 6593 39 13884 |
|---|---|---|
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
Notes to the Accounts for the year ended 31st December 2024 cont….
6 Restricted Funds
| Jenkins Trust Stratton Bursary Doris Bridgeman Fund Janet Shurmer Fund E Turner Fund June Braithwaite Fund Tractor Fund |
Balance at 1st January 2024 £ 1517 0 20799 19384 25587 2810 12500 82597 |
Incoming resources £ 0 |
Resources Balance at expended 31st December 2024 £ £ 1517 0 2060 18739 19384 25587 460 2350 12500 2520 80077 |
|---|---|---|---|
-
Jenkins Trust - Thirtover Place is for the costs relating to the provision and maintenance of climbing equipment.
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Doris Bridgeman Fund - this fund was rename in 2019, it was previously The Douglas Martin Trust Fund. It is a hardship fund to provide grant assistance for young girls aged under 18 in the relief of poverty or health or educational purposes.
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Janet Shurer Fund - this fund is for the provision of an Archive Headquarters.
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June Braithwaite Fund - remaining fund moved to Longleat
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Janet Shurer Fund - this fund is for the provision of an Archive Headquarters.
7 Designated Funds
| Fixed Assets Fund Leadership & Training Funds allocation summary Restricted Funds Designated Funds Unrestricted Funds |
Balance at 1st January 2024 £ 375530 1846 377376 Fixed Assets £ 0 360584 0 360584 |
Incoming resources £ 0 Net Current Assets £ 80077 1846 261975 343898 |
Resources Balance at expended/tr ansfers 31st December 2024 £ £ 14946 360584 1846 14946 362430 2024 Total 2023 Total £ £ 80077 82597 362430 377376 261975 232210 704482 692184 |
|---|---|---|---|
8 Funds allocation summary
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
Notes to the Accounts for the year ended 31st December 2024 cont….
9 Trustees' Remuneration and expenses
Trustees' received expenses totalling £2,278.49(2023 - 680.64) in respect of travel costs. No trustees received any remuneration in the current or previous year
There were 0 related party transactions in the reporting period.
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
OPERATING AS GIRLGUIDING ROYAL BERKSHIRE
ANNUAL REPORT
For the year ended 31 December 2024
Girlguiding Royal Berkshire Annual Report 2024
Girlguiding Royal Berkshire strives to provide girls and young women with fun, friendship and adventure. Our incredible adult members and volunteers continue to support girls and young women across the county, helping all girls know they can do anything through fun, adventure and the space to discover their potential.
Membership numbers, for both young members and volunteers, grew slightly in 2024 to a total of just over 5900, partly due to the national recruitment campaigns that took place towards the end of the year. We hope that growth can continue in 2025, particularly for volunteers as we have a significant number of young members
We have continued to make progress with our County Strategy and will be working on updating this at the next Commissioners Conference with direction for the next 2-3 years:
In addition to all the fantastic opportunities girls have in the unit meetings, lots of units have resumed taking their girls on residentials, as confidence of parents and leaders has grown following the pandemic.
An increasing numbers of leaders are undertaking their Going Away With Licence or adding modules, including several International modules, so hopefully more and more girls will experience the adventure of staying away
An event for Guides was held at Thirtover Place where girls from across the County joined together to cook for themselves and to have a campfire, followed by a sleepover in the Tented Village.
Despite not having a Duke of Edinburgh adviser in the County, we have been able to join with other Counties so the girls don’t miss out on the opportunity to participate in the award.
Many units have attended region events including Glow24, an all Section event, a Night with the Tigers at Dartmoor Zoo and a visit to the Mary Rose Experience.
In 2024 we had girls and leaders selected for Region International trips to Malaysia (3 girls & 2 leaders) and one girl took part in the Interrailing across Europe (1 girl) and this year we are looking forward to hearing from 3 more
Following the launch of the national Young Leader Development programme, a County YL Adviser has been appointed – to support both the YLs and their leaders with the programme. Sian is planning some events later in
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Docusign Envelope ID: D8F3533A-41CF-4FF3-86E5-E7EEF54EE3F1
BERKSHIRE GUIDE ASSOCIATION
Annual Report for the year ended 31st December 2024 cont…
All volunteers across the County were invited to the Thanks and Recognition Afternoon Tea held in June at Thirtover Place It was very well attended with double the number of attendees from 2023. We presented 20, 30, 40 & 50 year LSAs as well as Berkshire Stags, County Standards, County Merit Awards, the Liz Bracewell Award, Team
Several County Leaders have been presented the Region Compass Award and nominated for Region “Hidden Hero”
In June several members, along with members of the Trefoil Guild, attended the Garter Day Procession, at Windsor
Meetings of the County Operations and Trustee Boards, Divisions and Districts continue being held on zoom, although they have been interspersed with in-person meetings as networking/team-building is much easier this way. The benefit in the reduction of travel time and costs has been recognised by everyone.
Despite many hurdles along the way, the development of the refreshed County website is near completion. Watch
The planning of Windsor International Guide and Scout Camp (WINGS), is continuing at pace, with 2 representatives appointed to the Governing Board and Berkshire leaders being appointed as the Head of
The County property, Thirtover Place, continues to be very busy, with every weekend last year booked for the House. The tented village was also booked for a significant number of weekends and during the school holidays. The redevelopment plans have been reviewed and the costs and fundraising opportunities reassessed and the results are very positive. Despite some increases in costs, the redevelopment is still viable and we are progressing
Girlguiding in Royal Berkshire is still thriving and providing exceptional guiding opportunities for young members and volunteers alike and we hope to continuing growing our volunteers to ensure the girls and young women, current members, those on our waiting lists and those looking to join don’t miss out.
Jane Yorke, County Commissioner
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